Administrative Assistant 3
Job Description
Administrative Assistant 3
Pay: $20.00 per hour (Weekly Pay)
Location: Phoenix, Arizona 85007
Schedule Details: Monday - Friday | 8 AM - 5 PM
Job Description
We are seeking a detail-oriented Administrative Assistant to provide clerical and administrative support to ensure efficient daily operations and high-quality service for both internal teams and the public.
This role includes greeting visitors, managing incoming communications, maintaining filing systems, coordinating mailings, and supporting office functions such as supply inventory and equipment maintenance.
The ideal candidate will also assist with data entry and reporting, support training and inspection programs, coordinate public meeting logistics, and collaborate across departments to ensure accurate communication and timely completion of tasks.
Primary Responsibilities:
- Providing clerical and administrative support in order to ensure that internal and external customer services are provided in an effective and efficient manner.
- Greet, assist and/or direct visitors and the public.
- Receive, direct and relay telephone messages and fax messages, direct the general public to the appropriate staff member
- Open and date stamp all general correspondences, maintain the general filing systems and file correspondences
- Maintain an adequate inventory of office supplies
- Respond to public inquiries and coordinate the repair and maintenance of office equipment.
- Complies and inputs data into database for the Inspections Program, ability to summarize data for the various report
- Assist the Education and Training Program answering questions regarding the training schedule, forms, and inputting the data into the database
- Assists the reclamation department with delivery and pick up security documents to the State Treasurer's Office
- Handle communications regarding obtaining mailing addresses for public meetings
- Coordinate public notice mailings
- Provide reclamation department support for public meetings including updating documents, agendas, etc.
Required Qualifications:
- 3-5 years of administrative experience
- Google, FileMaker Pro, Microsoft Access, Microsoft