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Collections Specialist
Salary not disclosed
Houston, TX 1 week ago

Collections Specialist


Location: Houston, Tx


SUNSTRONG MANAGEMENT

SunStrong Management is a leading independent asset management and servicing platform specializing in residential and commercial solar energy portfolios. SunStrong provides end-to-end services including operations and maintenance, customer billing and support, asset performance management, and investor reporting. The company partners with leading capital providers to optimize clean energy assets at scale, supporting the growth of distributed renewable energy while delivering reliable performance and exceptional customer experience


THE POSITION


The Collection Specialist is responsible for the maintenance and collection of past due, delinquent, and defaulted accounts. Primarily this will be by contacting customers by phone, email, or automated dialer. Aside from phone calls, a specialist will also perform account research to identify opportunities to maintain the account including skip tracing, entering accounts for disconnect of service, requesting an updated or corrected letter, escalating account issues to the correct departments, etc.


RESPONSIBILITIES

  • Monitor assigned past due inventory. Contact customers and analyze account information to determine what action should be taken.
  • Provide research on customer accounts to other work groups or customers as needed.
  • Establish payment arrangements consistent with Sunnova policy to help customers resolve outstanding balances.
  • Handle inbound customer telephone calls and provide resolutions to these calls to prevent escalations.
  • Request updates on outstanding cases, enter new cases, or comment on existing cases as needed for the situation.
  • Perform account maintenance including accurate note taking, updating demographics, removing bad phone numbers, etc.
  • Demonstrate a good customer service approach with the use of soft skills to ensure that we are keeping our delinquent accounts down while simultaneously providing positive customer experience.
  • Perform other functions as assigned.


MINIMUM REQUIREMENTS


  • Minimum of one year of equivalent experience in collecting delinquent accounts
  • Three to five years’ experience in a customer service and/or call center setting
  • Intermediate skills with Microsoft Excel, Office, and Teams
  • Bilingual in Spanish
  • Ability to work independently and complete assigned tasks timely
  • Previous experience in the utility industry is preferred, but not required



working conditions

  • In-office position
  • Ability to adhere to PCI and Compliance standards
  • Projects and activities may dictate the need for working longer hours at times


Benefits

SunStrong Management offers a generous employee reward package that includes:

  • Comprehensive benefits, including medical, dental, vision, life insurance, and 401(k)
  • Competitive compensation




We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.


If you are selected for a position, your employment will be contingent upon submission to and successful completion of a post-offer/pre-placement drug test (and medical examination if required by the role) as well as pre-placement verification of the information and qualifications provided during the selection process.



All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.

We appreciate the capabilities of artificial intelligence (AI), and we are looking to hire real people. If you use AI for any part of the job application process, we highly encourage that you review any AI generated content to ensure your personality and unique capabilities are highlighted. We reserve the right to disqualify candidates that we reasonably believe solely relied on AI generated content in the application process.

If you are selected for a position, your employment will be contingent upon submission to and successful completion of a post-offer/pre-placement drug test (and medical examination if required by the role) as well as pre-placement verification of the information and qualifications provided during the selection process.

Not Specified
Procurement Manager
Salary not disclosed
Houston, TX 1 week ago

About Us

Tinci Materials is a global leader in green chemical innovation, specializing in cutting-edge new energy lithium battery materials and high-performance daily cosmetics ingredients. As the world’s largest supplier of lithium battery electrolytes, we pride ourselves on fostering a diverse, inclusive, and forward-thinking workforce that drives our mission to redefine sustainability in the materials industry.


Job Summary

We are seeking an experienced and dynamic Procurement Manager to join our growing team in Houston. The ideal candidate will be responsible for managing end-to-end procurement activities related to factory construction, equipment, electrical systems, third-party inspection services, product packaging materials, consumables, and administrative supplies. This role requires strong collaboration with our China headquarters to ensure alignment with global procurement strategies and operational efficiency.


Key Responsibilities

- Develop and implement procurement strategies for engineering, equipment and contractors engagement related to factory construction and expansion projects.

- Source, evaluate, and select suppliers/contractors for third-party inspection services, ensuring compliance with quality and safety standards.

- Manage procurement of product packaging materials, consumables, and administrative supplies to support daily operations.

- Lead commercial negotiations with suppliers/contractors to secure favorable terms, including pricing, delivery, and payment conditions.

- Collaborate with cross-functional teams (engineering, construction, operations, finance) to ensure timely and cost-effective commercial solutions.

- Maintain strong communication and coordination with China headquarters to align procurement policies, supplier selection, and cost-saving initiatives.

- Monitor supplier/contractor performance, conduct regular reviews, and manage relationships to ensure reliability and quality.

- Ensure compliance with company policies, legal requirements, and ethical standards in all procurement activities.

- Prepare and present procurement reports, including cost analysis, savings tracking, and project updates to senior management.


Qualifications

- Bachelor’s degree in Supply Chain Management, Business Administration, Engineering, or a related field.

- Minimum of 5 years of procurement experience, preferably in industrial, manufacturing, or construction sectors.

- Proven experience in engineering procurement, equipment purchasing, and onboarding contractor for factory or plant projects.

- Strong knowledge of procurement processes, supplier/contractor management, and contract negotiation.

- Excellent communication and interpersonal skills, with the ability to work effectively with global teams.

- Proficiency in Mandarin Chinese is highly desirable to facilitate seamless collaboration with China headquarters.

- Familiarity with ERP systems and procurement software.

- Ability to work independently, manage multiple projects, and meet deadlines in a fast-paced environment.


Preferred Skills

- Experience working in an international company with cross-cultural teams.

- Knowledge of U.S. and international procurement regulations and standards.

- Certification in procurement (e.g., CPSM, CSCP) is a plus.


What We Offer

- Competitive salary and performance-based bonuses.

- Comprehensive benefits package, including health insurance and retirement plans.

- Opportunities for professional growth and development.

- A collaborative and inclusive work environment.

Not Specified
Regional Operations Manager
Salary not disclosed
Houston, TX 1 week ago

Company Description


Woody’s Brands, LLC, founded in Houston in 1995, manages a diverse portfolio of hospitality and social gaming venues. Operating 45 locations across Texas and Louisiana, including Little Woodrow's, Woody’s Hideaway, Eddie's Tavern, and Woody’s Bar, the company provides casual dining, neighborhood bar experiences, sports viewing, and competitive social gaming such as pool, darts, golf simulators, and more. Woody’s Brands is dedicated to creating relaxed, inclusive environments where guests can socialize, form connections, and enjoy memorable experiences.


Role Description

This is a full-time, on-site position based in Houston, TX, for a Regional Operations Manager of Woody's Hideaway. The role involves overseeing the operational performance of multiple locations within the region, ensuring compliance with company standards and policies, and driving profitability and customer satisfaction. Responsibilities include leading, training, and mentoring management teams, implementing strategic business plans, evaluating store performance, and ensuring a high level of guest satisfaction. The position requires regular travel between locations and active collaboration with leadership teams to achieve consistent success.



Responsibilities:


• Oversee daily operations of multiple locations

• Lead, coach, and develop General Managers and management teams

• Monitor sales performance, labor costs, and overall profitability

• Ensure consistent hospitality, service standards, and operational execution

• Conduct regular site visits to support teams and evaluate performance

• Ensure compliance with alcohol service laws and company policies

• Support hiring, training, and development of management staff

• Drive local marketing efforts, events, and sales initiatives

The Regional Manager works closely with leadership and store-level teams to ensure each location operates efficiently, maintains strong financial performance, and delivers a high-quality guest experience.


REQUIREMENTS:


• Minimum of 7–10 years of experience in the hospitality, bar, or restaurant industry

• At least 3–5 years of multi-unit management experience overseeing multiple locations

• Proven experience managing General Managers and leadership teams

• Experience in high-volume bar or restaurant operations

• Experience with hiring, training, and developing management staff

• Knowledge of responsible alcohol service and regulatory compliance

• Experience managing inventory, liquor cost, labor and vendor relationships

• Knowledge of food and beverage safety standards and health regulations

• Strong understanding of Profit and Loss statements (P&L)

• Experience managing budgets and financial forecasting

• Ability to analyze sales reports and identify opportunities for growth

• Knowledge of cost control including labor, beverage cost, and operating expenses

• Experience monitoring EBITDA and overall store profitability

• Proven leadership and team development abilities

• Ability to motivate teams and drive performance

• TABC Certification and Food Manager or ServSafe Certification

• Ability to travel frequently between locations

• Ability to work evenings, weekends, and holidays as required by the hospitality industry

• Proficiency with POS systems, reporting tools, and operational software used in bar and restaurant operations



Not Specified
Senior Director of Procurement - Multi-Business Unit Energy Leader
Salary not disclosed
Houston, TX 1 week ago

Senior Director, Procurement | BKV Corporation

Houston, TX | Denver, CO | Fort Worth, TX


Architect Procurement Strategy for a $2B Public Energy Company Leading the Energy Transition

BKV Corporation is a publicly traded natural gas company with integrated operations across upstream production, carbon capture (CCUS), power generation, and midstream infrastructure. We're not abandoning traditional energy—we're mastering both natural gas excellence AND the energy transition.


We're seeking a Senior Director of Procurement to provide enterprise-wide strategic and operational leadership across our four business units. This isn't maintenance mode. This is a build-the-future opportunity where you'll shape procurement strategy, lead a multi-layered organization, and serve as our CFO's trusted partner on supply chain and cost optimization.


Why This Role Matters

You'll oversee sourcing, contracting, supplier management, and cost optimization across diverse operations—from Appalachian Basin drilling to first-of-their-kind CCUS facilities to power generation assets. You'll balance enterprise standardization with business-unit flexibility, ensuring procurement is a competitive advantage.


Reporting directly to our CFO gives you unfiltered access to C-suite decision-making and the ability to influence strategy at the highest levels.


What You'll Build


Enterprise Strategy & Governance

  • Design procurement strategies supporting traditional energy operations and emerging low-carbon initiatives
  • Harmonize procurement across four business units with distinct needs, capital programs, and regulatory environments
  • Build supplier portfolios positioning BKV for operational excellence today and energy transition leadership tomorrow

Team Leadership

  • Lead and develop a multi-layered procurement organization of managers and professionals
  • Build high-performing teams with clear career paths, accountability, and engagement
  • Foster a culture of innovation, continuous improvement, and strategic thinking

Strategic Partnerships & Project Leadership

  • Partner cross-functionally with Operations, Finance, Legal, Engineering, and ESG teams
  • Lead large-scale procurement projects (>$50M) including strategic sourcing initiatives, supplier consolidations, and capital project procurement
  • Serve as the CFO's advisor on spend analytics, market conditions, supplier performance, and risk mitigation

Operational Excellence

  • Drive cost efficiency, risk management, and supply continuity across $500M+ annual spend
  • Implement procurement technologies, governance frameworks, and process improvements
  • Ensure compliance with regulatory requirements, internal controls, and ethical sourcing standards


Who You Are


Must-Haves:

15+ years in energy procurement (oil & gas, midstream, or power generation)

Proven people leadership — you've built and managed procurement teams

Large project management — track record leading complex procurement initiatives (>$50M or multi-year strategic programs)

C-suite partnership — experience influencing executives, ideally CFO/COO reporting relationships

Geographic flexibility — located in or willing to relocate to Houston, Fort Worth/DFW, or Denver


Strong Preferences:

Power generation procurement experience — you understand power plant equipment, fuel supply, emissions controls, or grid infrastructure

Transformation leadership — track record building or transforming procurement organizations, not just maintaining them

Multi-business unit experience — you've balanced enterprise consistency with operational flexibility across different business models

Energy transition exposure — CCUS, renewables, or low-carbon technology procurement


What Makes You Exceptional:

Strategic thinker who can influence without authority and navigate complex stakeholder environments

Deep expertise in strategic sourcing, supplier negotiations, and contract management for capital-intensive industries

Comfortable with ambiguity in fast-paced, high-growth environments


What We Offer

Compensation & Incentives

  • Base Salary: $206,000 - $419,000 (commensurate with experience)
  • Short-Term & Long-Term Incentive: 40% target and Eligible (public company equity participation)


Career Impact

  • Direct CFO Reporting — you're at the table where strategy is made, not three layers down
  • Enterprise Scope — four business units, diverse operations, meaningful company-wide impact
  • Autonomy — significant decision-making authority to shape procurement strategy
  • Growth Trajectory — BKV is expanding CCUS and power generation; build procurement capabilities for businesses that don't yet exist


Lifestyle & Culture

  • Flexibility: Hybrid work options, travel ~20-25% (manageable and strategic)
  • Location Choice: Houston (energy capital), Denver (mountain lifestyle), Fort Worth (Texas culture, DFW access)
  • Values-Driven: Leadership prioritizes visionary strategy, efficient execution, high-performing teams
  • No Bureaucracy: Public company stability without the layers and politics of energy majors


Why Now?

BKV is at an inflection point. We're publicly traded (liquidity, transparency, career currency), well-capitalized (post-IPO strength), and strategically diversified across traditional energy and energy transition.

Procurement will play a critical role in our next chapter—ensuring cost competitiveness in natural gas operations while building supplier ecosystems for CCUS and power generation. This is your chance to architect that strategy from a position of strength.

If you're a procurement leader ready to move from functional excellence to enterprise transformation—and you want to do it at a company winning in both traditional energy AND the future—let's talk.


How to Apply

Apply here on LinkedIn or BKV-27770332

No Third Party Assistance Needed


BKV Corporation is an equal opportunity employer. We value diversity and base all employment decisions on qualifications, merit, and business need.

Not Specified
Human Resources Generalist
Salary not disclosed
Sugar Land, TX 1 week ago

HR Generalist

Location: Sugar Land, Texas | Onsite

Employment Type: Full-Time

About the Role

We are seeking a proactive and well-rounded HR Generalist to join our team and support a wide range of HR functions. This role is ideal for someone who thrives in a fast‑paced environment, enjoys solving people‑related challenges, and wants to make a meaningful impact across the employee lifecycle. The HR Generalist will partner closely with leadership, employees, and cross‑functional teams to ensure a positive, compliant, and productive workplace.

Key Responsibilities

  • Serve as the first point of contact for employee relations questions, concerns, and HR policy interpretation.
  • Support full‑cycle recruitment for assigned roles including job postings, screening, interviews, offers, and onboarding.
  • Maintain HR compliance with federal, state, and local employment regulations.
  • Assist with updating and administering company policies and HR procedures.
  • Provide support for benefits administration, open enrollment, and employee inquiries.
  • Partner with payroll to ensure accurate and timely employee data and changes.
  • Support performance review cycles, performance improvement plans, and manager coaching.
  • Maintain accurate employee data within the HRIS and prepare regular HR metrics and reporting.
  • Help coordinate engagement initiatives, recognition programs, and culture-building activities.
  • Participate in HR projects focused on process improvement, retention, and employee experience.

Qualifications

  • Bachelor’s degree in Human Resources, Business Administration, or related field (preferred).
  • 2–5 years of HR Generalist experience or a blended HR background.
  • Strong knowledge of HR best practices and relevant employment laws.
  • Excellent communication, interpersonal, and problem-solving skills.
  • Experience with HRIS systems and proficiency with Microsoft Office Suite.
  • Ability to maintain confidentiality and manage sensitive information.
  • Strong organizational skills and the ability to manage multiple priorities.

What We Offer

  • Competitive salary and benefits package
  • Opportunities for professional development and growth
  • Collaborative and supportive team environment
  • Meaningful work impacting all levels of the organization
Not Specified
Vice President of Operations - Process Mechanical Fabrication & Construction - O&G, Chemical and Data Center Projects - Houston, TX
Salary not disclosed
Houston, TX 1 week ago

Vice President of Operations - Process Mechanical Fabrication & Construction - O&G, Chemical and Data Center Projects - Houston, TX


Gryphon Oakwood are currently partnered with a leading Industrial Specialty contractor who are looking to appoint a Vice President of Operations who has experience securing and leading Mechanical Fabrication and Construction operations across O&G, Chemical and Mission Critical projects.


Key Responsibilities

  • Provide leadership for fabrication, construction, project management, and field operations across multiple projects and locations.
  • Oversee process piping fabrication shops and modular fabrication operations.
  • Lead execution of industrial mechanical construction projects including process piping systems, equipment setting, and mechanical installations.
  • Manage operational performance across O&G, petrochemical, chemical processing, and mission-critical data center projects.
  • Develop and implement operational strategies to scale fabrication capacity and field execution capabilities.
  • Oversee project delivery, scheduling, budgeting, and resource allocation to ensure projects are delivered safely, on time, and within budget.
  • Drive continuous improvement initiatives across fabrication processes, field productivity, and project execution.
  • Partner with executive leadership on business planning, operational growth strategies, and market expansion.
  • Ensure compliance with industry safety standards, quality requirements, and regulatory requirements.
  • Build and lead high-performing teams across operations, fabrication management, project management, and field supervision.


Qualifications

  • 10+ years of experience in industrial mechanical construction, process piping, or fabrication operations.
  • Proven leadership experience overseeing large-scale industrial mechanical projects and fabrication facilities.
  • Experience supporting projects within Oil & Gas, Petrochemical, Chemical, or Data Center sectors.
  • Strong understanding of process piping fabrication, modular fabrication, and field construction operations.
  • Demonstrated success managing large operational teams, multiple projects, and complex project portfolios.
  • Strong financial acumen with experience managing project budgets, operational performance, and profitability.
  • Experience leading safety-focused operations in industrial environments.


If this opportunity is of interest and matches your background please reach out to Edward Davey ( )

Not Specified
Sourcing Specialist
Salary not disclosed
Houston, TX 1 week ago

A growing organization is seeking a Procurement/Sourcing Specialist with experience in strategic sourcing and raw materials procurement within the chemical industry. This role will focus on developing and maintaining strong supplier relationships, managing a dedicated raw materials portfolio, and supporting procurement strategies that optimize cost, quality, and supply reliability.


The position will also monitor the chemical marketplace for potential supply disruptions, identify cost-savings initiatives, improve procurement processes, and support reporting and collaboration across global teams. The ideal candidate will have a minimum 3+ years of procurement or purchasing experience in a chemical manufacturing environment, along with strong knowledge of SAP or similar ERP procurement systems.


This is an excellent opportunity for a procurement professional who enjoys working in a dynamic environment and driving strategic sourcing initiatives.


Location: Houston, TX

Direct hire opportunity with Benefits (No C2C - this is not a contract position)

No Sponsorship now or in the future


LI - #HP-1

Not Specified
Key Account Traffic Controller
Salary not disclosed
Houston, TX 1 week ago

Shaping the Future of Logistics- Your Career Starts at Röhlig


Whether it’s sea freight, air freight, or contract logistics, at Röhlig Logistics you’ll help create tailor-made solutions that move the world forward. As a global, family-owned company founded in Bremen, Germany in 1852, we’ve built our reputation on reliability and trusted partnerships.


Röhlig USA is a global freight forwarder specializing in air, ocean, and contract logistics.

We deliver customized supply chain solutions through a network of over 2,700 employees worldwide. As a privately owned company, we focus on long-term partnerships and high-quality service. Our U.S. team is growing rapidly, driven by innovation, reliability, and customer success.


We’re looking for a dynamic Key Account Traffic Controller to join our growing team and help drive exceptional service across our key customer accounts!


What you will do:


  • Visibility of all inbound/outbound, domestic and international freight traffic (i.e., truckload, LTL, intermodal, ocean and airfreight) for responsible accounts, evaluating rates and routes
  • Host internal reviews and works with business unit management to optimize transportation and logistics services, specific to customer requirements
  • Preparation of quotes & one-off quotes in CW1
  • Monitor timely payments with accounting
  • Support creation & implementation of COP’s for key accounts and monitors compliance
  • Support QBR and general meeting preparation
  • Responsible internal & external reporting requirements as well as data quality control
  • Accountable for meeting & exceeding customer KPI’s aligned with internal KPI’s, quality and year-over-year internal freight savings
  • Ensures that all customer difficulties, concerns or problems involving freight are timely investigated and properly resolved
  • Maintain knowledge of best practices including the most efficient and cost-effective shipping methods
  • Support CRM maintenance: communications, opportunities and sales lead creation
  • MS Teams channel maintenance
  • Support RFI’s & RFQ’s and coordination with tender management
  • Communicate relevant information to the global Rohlig & agent network
  • Share & request status updates with country management as well as global key account management
  • This position is a corporate position and is remote. Working from a Rohlig office might be required on certain projects.


What you bring:


  • Excellent verbal and written communication skills
  • Excellent organizational skills and attention to detail
  • Strong track record in customer satisfaction and customer facing communication
  • Excellent operational knowledge in international freight forwarding (Minimum 5 Years)
  • Good network of logistics vendors both on the local and national level
  • Strong ability to quote independent, fast and correct on a highly competitive and accurate rate level for all transport modes
  • Knowledge of various quote platforms
  • Advanced CW1 experience
  • Strong logistical, analytical problem-solving skills
  • Ability to handle multiple priorities and work well under pressure while meeting deadlines
  • Willingness to work flexible or extended hours when required to resolve freight-related emergencies
  • Willingness to travel (if needed)
  • Strong collaborative skills with the ability to work with teams and remote direct reports.


What we offer:


At Röhlig, we believe in supporting our employees' well-being, growth, and work-life balance. That’s why we offer a competitive benefits package designed to empower you both personally and professionally:

  • Comprehensive Medical, Dental, and Vision Insurance – Keeping you and your family healthy is our priority.
  • 401(k) Plan with Company Match – We’re invested in your future and help you save for retirement.
  • Generous Paid Time Off (PTO) – Whether you’re planning a vacation, taking care of personal needs, or just need a mental health day, we’ve got you covered.
  • Supportive Work Environment – From career development opportunities to a collaborative culture, we ensure you feel valued every step of the way.


If you’re looking for a workplace where your contributions matter and your well-being is supported, we’d love to have you on board.


Join our international team of more than 2,700 colleagues across 35+ countries and collaborate on exciting projects for customers around the world. You’ll work in a supportive, trust-based, and collaborative environment that values open communication and empowers you to share your ideas and grow professionally. At Röhlig, we’re committed to helping you build a long-term career while maintaining a healthy work-life balance — because we believe success is best achieved together.


Apply now and shape the future of logistics with us!


For further information about the position or the application process, please reach out to:

Mark Aulisio

Talent Acquisition Manager


More information on

Not Specified
Underwriter
Salary not disclosed
Houston, TX 1 week ago

Job Title: Underwriter
Location: Must be located in or near Houston, TX (remote role)
Salary: $70K-$85K base salary
Skills: Underwriting, Property & Casualty, P&C, Insurance

About the Company / The Opportunity:

We are a publicly traded organization within the insurance industry. This is a great opportunity to work in a fast-paced environment where you will evaluate and manage insurance risks while building strong relationships with agents. If you are passionate about property and casualty underwriting and enjoy making impactful decisions, this role offers a rewarding career path.


Responsibilities:

  • Evaluate and underwrite new insurance applications and renewals to determine risk acceptability and pricing.
  • Review requests for policy changes, cancellations, endorsements, and reinstatements.
  • Analyze inspection reports to assess eligibility and compliance with underwriting guidelines.
  • Build and maintain strong relationships with agents to support business development and retention goals.
  • Provide training and assistance to agents on policy processing systems and underwriting guidelines.
  • Collaborate with internal teams, including Operations, Claims, and Sales, to ensure seamless service delivery.
  • Ensure compliance with federal and state regulations as well as company policies and procedures.
  • Participate in industry events such as trade shows and conventions as needed.


Must-Have Skills:

  • 3+ years of experience in Property and Casualty underwriting.
  • At least 3 years of experience in the homeowner’s market.
  • Reside in the Houston area and have an understanding of the coastal market.
  • Strong customer service focus with excellent communication and interpersonal skills.
  • Ability to work independently in a fast-paced environment.
  • Detail-oriented with strong organizational and analytical skills.
  • Bachelor's Degree in a related field.


Nice-to-Have Skills:

  • Familiarity with policy processing systems and industry best practices.
Not Specified
Event Coordinator
Salary not disclosed
Houston, TX 1 week ago

JOB SUMMARY


The Event Coordinator supports the Event Producers on the A Fare Extraordinaire Sales Team by managing daily administrative tasks and contributing to seamless event execution. Responsibilities include fielding client inquiries, building proposals, coordinating vendor and rental orders, and maintaining organized event files. The role also provides onsite support during events, assisting with vendor management, timeline execution, and overall client service. The Event Coordinator will report to the Director of Sales.


For best consideration, apply directly by sending a 1-page resume and introductory email to resumes @ afehouston .com with the subject line: I read the Event Coordinator job description on LinkedIn.


RESPONSIBILITIES


  • Provide administrative support to Event Producers
  • Answer incoming inquiries via phone and email
  • Record event inquiry information in Prospect Manager
  • Maintain organized and up-to-date event files
  • Prepare for and attend weekly meetings
  • Build proposals in catering software, Caterease
  • Input event timelines and monitor statuses in Caterease to reflect progress
  • Upload confirmed vendor and rental tickets to Caterease
  • Create and send event contracts via DocuSign
  • Draft and distribute event notes to service staff
  • Complete tasks based on Event Producer guidance and client deadlines
  • Place vendor and rental orders, ensuring accuracy
  • Assist in gathering final menus and guest count confirmations
  • Ensure event payment deadlines are met
  • Communicate project status, timelines, and delivery information to key stakeholders
  • Attend client meetings and site visits with Event Producers as needed
  • Assist with event design, including making diagrams, mood boards, and event signage
  • Attend events to assist with load-in, execution, and load-out
  • Invoice events post execution


SKILLS & EXPERIENCE


  • Bachelor’s degree in Hospitality, Communications, Business, or related field preferred; equivalent work experience considered
  • Previous experience in events, hospitality, or catering industries
  • Experience with Adobe Suite, Canva, Social Tables or AllSeated a plus
  • Strong organizational skills with the ability to manage multiple tasks and prioritize based on deadlines and importance
  • Proficiency in database entry and comfort learning new event management software (experience with Caterease or similar systems a plus)
  • Excellent written communication skills with accuracy in grammar, spelling, and punctuation
  • Personable, professional demeanor with the ability to work effectively across departments and with a wide variety of clients and vendors
  • Proactive, adaptable, and solutions-oriented, with strong attention to detail
  • Ability to work evenings, weekends, and extended hours as needed for event execution


DESCRIPTION OF PACKAGE


  • This is a salaried, exempt position
  • Office hours are Monday – Friday, 9 AM – 5 PM
  • Nights and weekend work required based on event schedule
  • Health, vision, dental and life insurance, PTO, mileage and cell phone reimbursement, and 401K matching offered
Not Specified
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