Jobs in San Mateo County, CA

We are seeking an experienced operational leader to manage the organizational infrastructure for a deep-tech research institute.

This person will architect and build a scaleable internal operations infrastructure that will serve as a shared resource for Division Teams composed of scientists, engineers, entrepreneurs, policy experts, and others who speed development of innovative solutions to complex challenges.

Experience quickly and successfully scaling organizations from inception is critical. Individuals with high intelligence, curiosity, and EQ will thrive in this fast paced environment.

Responsibilities include:

Financial Leadership & Controls

• Lead budgeting, forecasting, financial modeling, and organization-wide financial planning.
• Oversee accounting, treasury, cash management, and financial systems as the organization scales.
• Manage tax filings, audits, compliance, and all financial relationships with vendors and partners.
• Partner with Founders and Strategic Investments to deploy capital efficiently using creative instruments (recoverable grants, structured incentives, equity-like positions, etc.).
• Provide timely, accurate financial insights to Founders and Division Leads.

People & HR Operations

• Develop and maintain People Plan aligned with Founder and Division Lead needs.
• Oversee full HR lifecycle: recruiting, onboarding, performance management, and off-boarding.
• Manage HR systems (HRIS, payroll, ATS), benefits programs, compensation structures, and employee documentation.
• Deliver training, organizational development, and compliance with labor laws.

Facilities & Infrastructure

• Lead planning, leasing, purchasing, and buildout of office, lab, event, and vivarium spaces.
• Ensure facilities meet safety, compliance, and future scalability requirements.
• Oversee physical security, environmental standards, renovations, and expansion.

Information Technology

• Implement secure, scalable internal and external IT systems that meet diverse user needs.
• Manage IT vendors, contracts, cybersecurity practices, and intellectual property protections.

Legal, Tax & Compliance Oversight

• Coordinate with external counsel to manage organizational legal, tax, and regulatory matters.
• Ensure operational and investment activities comply with relevant laws, nonprofit rules, and reporting requirements.

Marketing, Communications & Community Engagement

• Shape brand, messaging, digital presence, and external communications.
• Produce events, convenings, webinars, and ecosystem-building engagements that extend our impact.
• Support community and partner relations, ensuring visibility and adoption of our concepts.

Qualifications:

• Proven experience overseeing multi-functional operations, including finance, HR, legal, IT, and facilities.
• Strong financial acumen with experience in budgeting, modeling, accounting systems, audits, and compliance.
• Ability to deploy capital creatively (grants, loans, equity-like structures) in mission-driven environments.
• Experience leading recruiting, onboarding, performance management, and culture-building in fast-growing start-up organizations.
• Skilled in building HR systems, compensation frameworks, benefits programs, and training infrastructure.
• Demonstrated experience planning and executing facility buildouts (office, lab, or technical environments).
• Comfortable designing scalable operational systems for rapidly growing teams with diverse functional needs.
• Familiarity with implementing secure, scalable IT systems and managing external vendors.
• Ability to balance usability, cost-efficiency, and security across internal and public-facing systems.
• Experience managing nonprofit, corporate, or research organization compliance and navigating complex regulatory landscapes.
• Comfortable partnering with legal counsel on contracts, tax matters, and organizational governance.
• Skilled at shaping organizational messaging, brand identity, and external communications.
• Experience producing events and community engagement initiatives that build visibility and influence.
• High-EQ, collaborative leader able to work across scientific, entrepreneurial, and policy environments.
• Thrives in ambiguity with a bias toward action, transparency, and rapid iteration.
• Strong service orientation toward internal teams; comfortable balancing strategic and hands-on execution.

PRC Baker Places is a non-profit organization dedicated to serving the San Francisco community through legal advocacy, workforce development, financial services, and residential treatment programs. We support formerly homeless adults living with co-occurring mental health and substance use disorders by providing a continuum of integrated direct care services. All of our programs are grounded in a social rehabilitation philosophy that integrates harm reduction and daily living skills within a safe and supportive environment.

Mission Statement: Our mission is to help people affected by HIV/AIDS, substance use, or mental health issues better realize opportunities by providing integrated legal, social and health services that address the broad range of social risk factors that impact wellness and limit potential.

Values that Guide Us: Accountability, Honesty, Integrity, Diversity & Inclusion, Respect

If you’re passionate about making a real impact in your community, working in a dynamic, inclusive environment, and helping people rebuild their lives, PRC Baker Places is the place for you.

Position Overview

The Senior Director of Clinical Services is a senior role responsible for maintaining the organization’s mission, vision, and strategic priorities into actionable plans and measurable results. This role focuses on client and staff care in the clinical programs.

The Senior Director of Clinical Services partners closely with executive leadership, Senior Management Team, and external stakeholders to align programs with best practices and licensing requirements.

Primary Duties and Responsibilities

• Acts as the clinical authority of assigned CCL licensed programs and other clinical programs.
• Establish clinical systems and standards of care
• Supervises Residential Services Project Director and Case Management Project Director
• Serves as the Administrator for CCL programs
• Participate in LPHA duties.
• Works with direct reports and Finance in maintain program budgets and supplies.
• Ensures program functions smoothly within the larger behavioral health system through building and maintaining community partnerships.
• Establishes and maintains a recovery culture and philosophy within the programs.
• Participate in CQI process.
• Aids in creating clinical program and agency policies and procedures.
• Completes and participates in incident investigations and summaries with PX (HR) and reports findings to Chief Clinical Officer.
• Complete weekly supervision with direct reports and review subordinate’s weekly supervision.
• Participates in the hiring, orientation, and annual performance evaluations of staff.
• Participates in management of clinically focused federal, state, and local funding, and other related grants.
• Provides crisis response and intervention, including rotating on-call and after hours assistance, provide crisis consultation to families, public and legal entities.
• Prepare and submit monthly clinical status report of assigned programs.
• Attend meetings in the community and within the agency as a representative of the clinical services.
• Other duties as assigned.
• Promote agency mission, purpose, and values in relationships with internal and external partners.

Minimum Qualifications

• Licensed or Licensed Eligible In California as an LCSW/LPCC/LMFT/Psy.D. or ASW/AMFT/APCC.
• A minimum of five (5) years of experience in community mental healthcare/substance use disorders/HIV-AIDS or integrated healthcare settings.
• A minimum of three (3) years supervisory and/or management responsibilities.
• Self-motivated and directed, demonstrate strong relationship-building skills, have experience with infrastructure development and hold a high value for diversity.
• Demonstrated effective management and leadership skills with diverse populations.
• Has prior supervisor experience of management level clinical and non-clinical staff.
• Ability to establish collaborative partnerships with supervisees, colleagues, and community organizations.
• Strong written and verbal communication skills.
• Knowledge and understanding of trauma-informed and other evidence based therapeutic principles/practices.
• Flexibility, adaptability, and ability to focus attention on workflow processes, procedures, budgetary guidelines, and documentation/productivity standards.
• Effective time management and ability to meet deadlines.
• Must be available to work flexible hours occasionally – including possible nights and weekends – and be part of the agency on-call LPHA
• Proficiency with Microsoft products required
• Exhibit exemplary customer service, compassion, and care in the execution of all duties and interactions.

Salary and Benefits:

This is a full-time, exempt position. PRC Baker Places offers a competitive salary plus medical, dental, and vision insurance for employees and their eligible spouse/children, as well as short/long-term disability, life insurance, employer-matching contributions to 403(b) retirement, generous paid time-off, and professional development.

Position Title: Contract Clinical Operations Lead (cCOL)

Location: South San Francisco, CA 94080

Duration: 12-Month

Arrangement: Hybrid – 3 days onsite / 2 days remote

Position Overview

Our organization is driven by a bold vision to deliver 3–5x more patient benefit at 50% less cost to society. Within Pharma Product Development (PD) Global, we are transforming how clinical trials are designed and delivered to improve the experience for patients, caregivers, and research sites.

We are seeking a Contract Clinical Operations Lead (cCOL) to join our Global Clinical Operations community. This role will support the operational execution of clinical studies across disease areas while collaborating with cross-functional teams to improve clinical trial delivery and drive innovation in clinical development.

Key Responsibilities

• Contribute to clinical trial operational activities that support the execution and delivery of clinical studies within the PD portfolio.
• Provide operational and strategic input to cross-functional study teams across multiple disease areas.
• Support local and global initiatives aligned with clinical development priorities.
• Ensure quality, compliance, and data integrity, maintaining adherence to GCP/GVP standards and regulatory requirements.
• Collaborate with internal stakeholders to support clinical trial planning, execution, and operational improvements.
• Partner with investigators and clinical site staff to strengthen site relationships and position the organization as a preferred clinical research partner.
• Support the adoption of digital technologies and innovative trial approaches to improve study execution and site engagement.
• Participate in continuous improvement and change management initiatives within clinical operations.

Qualifications & Experience

• 2–5 years of experience in Clinical Operations, Clinical Research, or related areas.
• Knowledge of drug development processes and clinical trial operations.
• Experience ensuring compliance with ICH, GCP, and regulatory guidelines.
• Strong organizational, planning, and problem-solving skills to support clinical programs and studies.
• Ability to work in collaborative, fast-paced environments with evolving priorities.
• Effective communicator with the ability to share information clearly and collaborate across global teams.
• Experience supporting clinical trial execution across multiple regions or functions preferred.
• Ability to manage moderately complex projects with manageable risks and resource requirements.
• Demonstrated ability to support continuous improvement initiatives and operational optimization.

This role will be responsible for developing clear, comprehensive Standard Operating Procedures (SOPs) that guide research participants on how to properly use prototype devices during user research studies. The ideal candidate brings hands on user research experience, has worked directly with participants and hardware prototypes, and is comfortable translating complex device interactions into participant friendly documentation.

Key Responsibilities

• Develop and write comprehensive SOPs (Standard Operating Procedures) that clearly outline how participants should interact with consumer electronic prototype devices during user research studies

• Partner closely with Study Managers and Research Assistants to ensure SOPs are accurate, thorough, and aligned with study protocols

• Translate technical or complex device workflows into clear, easy to follow participant instructions

• Ensure SOPs support consistent, safe, and effective participant interactions with prototype devices

• Iterate on SOP documentation based on study needs, feedback, and changes to prototype functionality

• Support operational consistency across studies by maintaining high documentation standards

MH

• Prior experience in user research, UX research, or research moderation, working directly with study participants

• Hands on experience supporting studies involving prototype devices or consumer electronics

• Proven experience creating SOPs or participant-facing documentation for user research studies

• Strong collaboration skills and experience working cross functionally with research teams

• Excellent written communication skills with the ability to simplify complex processes

+

Education: B.S./B.A. or M.S./M.A. in Engineering, Physics, Computer Science, Human Factors, Psychology, or related STEM fields

$35/hr to $40/hr.

Exact compensation may vary based on several factors, including skills, experience, and education.

Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.

Overview

This Conference Services Representative is responsible for conference room set-up and breakdown including catering services and furniture configuration. Some examples of typical events are: internal, client meetings, board meetings, depositions, town halls, training programs, sit down dinners, happy hours and seasonal events. Also responsible for maintaining supply inventory and equipment, cleanliness and overall appearance of conference rooms, service areas, pantries, catering kitchen and visitor offices.

Responsibilities

ESSENTIAL FUNCTIONS

• Pull and review daily reports from reservation software (EMS) to proactively plan setup and cleanup schedules.
• Retrieve delivery, setup and breakdown of all food and beverage services on a timely basis as outlined in the daily setup worksheet.
• Respond immediately to same day/urgent requests- changes, additions and cancellations.
• Set up, decorate, and prepare serving areas ensuring pristine upscale catering presentations.
• Determine appropriate linens, rentals and catering supplies needed to support special events.
• Place daily catering orders according to detail within EMS reservations.
• Reconfigure conference room furniture (tables, chairs) and transport back and forth to storage area.
• Clean, stock and maintain organization of catering kitchen, pantries, buffets and storage areas.
• Operate, maintain and clean a variety of standard kitchen equipment, including dish washers, coffee machines, ice machines, utility carts, and microwaves.
• Established product par levels and order replacement inventory to ensure adequate supplies to meet client needs.
• Inspect all conference rooms daily and in-between scheduled room assignments, as appropriate, maintaining cleanliness and proper furniture configuration.
• Perform routine conference room and/or visitor office checks. Using checklists provided, ensure all locations are kept in pristine condition- fully stocked, with proper documentation.
• Report facilities issues to local office contact, i.e. stains on carpets or walls, damages to chairs, cabinets, drawers, shades (perimeter and interior), etc.
• Abide by safety and sanitation standards at all times.
• Provide backup for audiovisual support (will train as needed)
• Uphold all Conference Services policies, procedures and high standards for quality service.
• Perform other work related duties as assigned by the Conference Services Manager/Supervisor and Office Manager.

ESSENTIAL CAPABILITIES:

• Demonstrate high level of customer service and polished professionalism at all times.
• Interpret and respond clearly and effectively to e-mail as well as spoken requests over the phone or in person, and to verbal or written instructions.
• Must be flexible and handle multiple competing tasks, responding quickly to changing priorities.
• Ability to work in a fast-paced environment and react quickly and efficiently in stressful situations.
• Must be team-oriented and be able to work effectively in a culturally and educationally diverse environment.
• Must be self-motivated, demonstrate ownership and operate under limited supervision.
• Relay customer feedback and suggestions for improvement to management.
• Reliable and punctual.
• Flexibility in reporting hours, available for scheduled and unscheduled overtime.
• Maintain confidentiality in all client and firm matters.

Qualifications

EDUCATION, EXPERIENCE AND SKILLS REQUIRED:

• High school diploma or the equivalent and a minimum of three years of related work experience.
• Knowledge of beverage and food presentation and event space configuration.
• Experience with corporate catering/executive dining and/or banquet/wait staff experience in catering hall, event space, convention center or hotel
• Must have computer knowledge and be familiar with Microsoft Outlook. Reservation software experience a plus.
• Ability to move large tables and chairs.
• Ability to lift at least 30 pounds and ability to move freely within the workplace.
• Willingness to learn and adapt to new systems and procedures.

We are seeking a visionary Executive Chef to lead the culinary strategy and execution for a premier, high-end off-premise catering and events company. This role is designed for a creative and operationally sophisticated leader who thrives in dynamic environments and is inspired by producing extraordinary culinary experiences in unique and beautiful venues.

From private estates and waterfront celebrations to historic landmarks and bespoke tented events, our Executive Chef will bring artistry, precision, and refined hospitality to every occasion.

This leader oversees culinary innovation, team development, procurement, and full P&L accountability while ensuring flawless execution across multiple off-site venues.

Key Responsibilities

Culinary Leadership & Innovation

• Design and execute elevated, customized menus for weddings, corporate galas, private celebrations, and luxury social events.
• Collaborate directly with clients and event planners to create personalized culinary experiences that reflect each client’s vision.
• Lead tastings and menu presentations with confidence and sophistication.
• Incorporate seasonal, sustainable, and locally sourced ingredients into creative, trend-forward offerings.
• Continuously evolve culinary concepts to maintain competitive positioning in the luxury events market.

Event Execution Excellence

• Oversee all culinary operations for off-premise events ranging from intimate gatherings to 1,000+ guest galas.
• Ensure impeccable food quality, presentation, timing, and consistency in diverse venue environments.
• Develop scalable systems to deliver restaurant-quality cuisine in non-traditional settings.
• Partner with operations and event teams to ensure seamless logistics and kitchen flow at remote sites.

Team Leadership & Development

• Recruit, mentor, and inspire a high-performing culinary brigade.
• Provide hands-on leadership at key events.
• Establish training programs focused on technique, consistency, sanitation, and luxury service standards.
• Build a culture rooted in professionalism, creativity, accountability, and pride.

Financial & Operational Management

• Maintain full P&L responsibility for the culinary division.
• Develop pricing models and event food cost strategies aligned with profitability targets.
• Manage procurement, vendor relationships, and contract negotiations.
• Control food cost, labor cost, and waste management while maintaining uncompromising quality.
• Create forecasting tools to support seasonality and event volume.

Compliance & Standards

• Ensure strict adherence to health, safety, and sanitation standards across commissary and off-site locations.
• Maintain all required certifications and compliance documentation.

Qualifications

• 8+ years of progressive culinary leadership experience, with significant luxury catering or multi-venue event experience.
• Proven success managing large-scale off-premise events.
• Strong financial acumen with demonstrated P&L management experience.
• Expertise in menu costing, procurement strategy, and vendor negotiations.
• Exceptional organizational skills with the ability to manage multiple events simultaneously.
• Refined palate and deep knowledge of global cuisines, modern techniques, and culinary trends.
• ServSafe Certification (or equivalent).