Jobs in Redwood Shores, CA

Weil seeks the best and brightest talent to join our Administrative Staff team. Our employees are the future of Weil so we invest in their training and development. Our environment embraces and encourages positive-minded professionals who seek to be challenged and acquire knowledge and skills in an atmosphere built on teamwork. Highly skilled and knowledgeable Administrative Staff assist our attorneys in successfully meeting and exceeding client needs and are vital to the overall success of the Firm.

Job Description

The Coordinator supports the Firm's Silicon Valley and San Francisco offices by assisting Legal Recruiting & Associate Relations, Human Resources, and Office Administration. This role coordinates attorney recruiting activities, supports HR processes throughout the employee lifecycle, and provides general administrative assistance to ensure smooth office operations.

Primary Responsibilities and/or Essential functions:

Legal Recruiting & Associate Relations

• Coordinate all phases of attorney recruiting, including scheduling and logistics for oncampus and/or in-office interviews for lateral associates, judicial law clerks, 3Ls and summer candidates.
• Prepare and compile recruiting materials for job postings, career fairs, presentations, on-campus interviews; assist in planning receptions and recruiting events.
• Draft and monitor candidate communications, including interview agendas, offer letters, and decline letters.
• Coordinate travel arrangements for out-of-area candidates and ensure timely updates within the recruiting database; track evaluations and followup actions.
• Support the planning and execution of the Summer Associate Program, including event coordination, program calendars, program logistics, marketing materials, program communications, attorney handbook, summer associate binders, and swag.
• Provide administrative and operational support during the Summer Program by monitoring work assignment and evaluation processes and coordinating training, presentations, social events, and attorney/candidate interactions.
• Provide administrative assistance, including processing recruitingrelated expenses, reimbursements, and splitbilling statements.
• Serve as a professional point of contact for candidates, attorneys, staff, vendors, and law schools, ensuring timely communication and highquality candidate experience.

Human Resources

• Serve as the primary point of contact for newly hired attorneys and administrative staff as they transition from recruiting into the HR onboarding process.
• Coordinate onboarding activities, including orientation scheduling, paperwork distribution, system access setup, I9 completion and followup on required documentation.
• Support the employee lifecycle processes for legal personnel and administrative staff, including newhire setup, status changes, leaves of absence, employment verifications, and offboarding tasks.
• Maintain integrity of the Firm's HRIS system, by ensuring records and documentation for legal personnel and administrative staff are accurate, complete, and up to date.
• Respond to routine inquiries regarding Firm policies, benefits, and general HR procedures, and route more complex issues to the HR Manager as appropriate.
• Maintain required state and federal postings throughout the office and ensure signage remains current.

Office Administration

• Coordinate recognition efforts such as birthday, anniversary, and lifeevent acknowledgments for legal personnel and staff.
• Provide general administrative and operational support, including data entry, reporting assistance, document preparation, and coordination of office related initiatives and events.
• Any additional responsibilities required by management.

Knowledge, Skills & Abilities:

• 2+ years of experience in legal recruiting, human resources, office administration, or campus recruitment, ideally within a law firm or professional services environment.

• Strong organizational and timemanagement skills, with the ability to prioritize multiple tasks and meet deadlines in a fastpaced environment.
• Excellent interpersonal communication skills, including the ability to interact professionally with attorneys, partners, staff, vendors, candidates, and law school representatives.
• Strong written communication skills, with the ability to prepare clear, accurate correspondence and candidate materials.
• Proactive, selfdirected work style, with the ability to anticipate needs, follow instructions, and take initiative with minimal supervision.
• Strong problemsolving skills, with sound judgment and the ability to make appropriate decisions within the scope of the role.
• High level of attention to detail, accuracy, and followthrough.
• Ability to handle confidential information with discretion and professionalism.
• Strong computer skills, including proficiency with Microsoft Office applications; experience with legal recruiting or HRIS/database systems preferred.
• Ability to work well under pressure, handle shifting priorities, and coordinate several activities at once.
• Flexibility to work overtime as needed to support recruiting events and seasonal workflows.
• Ability to operate standard office equipment and adapt to new systems and tools.

Education/Certifications:

• Bachelor's degree or equivalent education and experience required.
• SHRM and/or HRCI certification preferred.

Estimated hourly rate is $41.20 - $49.45 ($75,000- $90,000 annually). This position is overtime and bonus eligible. Compensation decisions within the range are dependent on the facts and circumstances of each case including but not limited to the individual's skills, experience, and qualifications.

Weil, Gotshal & Manges LLP offers a competitive compensation package comprised of base pay and discretionary year-end bonus for eligible employees. Benefits include, but are not limited to medical, dental, vision, disability coverage, life insurance, flexible spending plan and a 401K plan. Weil also offers generous paid time off and holidays. All decisions affecting employment at Weil, Gotshal & Manges LLP are made on the basis of qualification, performance and other pertinent work-related factors, and without discrimination against any person on the basis of race, color, sex, age, religion, national origin, disability, marital status, sexual orientation, gender identity or expression, pregnancy, veteran's status, genetic information or any other legally protected status.

PDN-a1457b6d-107d-455c-9fd2-05eb99963750

Weil seeks the best and brightest talent to join our Administrative Staff team. Our employees are the future of Weil so we invest in their training and development. Our environment embraces and encourages positive-minded professionals who seek to be challenged and acquire knowledge and skills in an atmosphere built on teamwork. Highly skilled and knowledgeable Administrative Staff assist our attorneys in successfully meeting and exceeding client needs and are vital to the overall success of the Firm.

Job Description

Supports all clerk activity. Provides expertise and guidance to attorneys on litigation docketing, court rulings and procedures. May assist with the daily operations of Docket and Court Services department when needed.

Primary Responsibilities and/or Essential functions:

• Docket litigation deadlines for regional offices / jurisdictions

• Perform substantive e-filings

• Assist with audits / project

• Answer deadline based docketing questions

• Manage / maintain department / firm databases

• Manage / maintain case monitoring services

• Any additional responsibilities as required by management.

Knowledge, Skills & Abilities:

• At least 3 years' experience in a Managing Clerk's Office or Managing Attorney's Office, including experience answering questions about formatting of court papers and filing protocols

• Understanding of docketing- and filing-related technologies (e.g., CourtAlert, Bloomberg Law; are familiar with the CPLR, State and Federal e-filling platforms, Uniform Civil Rules including the Rules of the Commercial Division, FRCP, and FRAP

• Ability to juggle multiple deadlines

• Organization, project management, and flexibility

• Confidentiality

• Perform high level research that will be reported to attorneys

• Keep up to date on any changes in court procedures and communicate them to other personnel in the Managing Attorney's Office

• Proficiency in Microsoft Suite - specifically, Word, Excel, Adobe Acrobat, Outlook and PowerPoint

• Prior experience in a law firm is highly preferred

Education/Certifications:

• Bachelor's degree required.

Estimated salary range is $125,000 - $135,000. This position is bonus eligible. Compensation decisions within the range are dependent on the facts and circumstances of each case including but not limited to the individual's skills, experience, and qualifications.

This position requires flexibility to work extended hours and/or participate in a rotating shift schedule as needed to support attorney workflow and filing deadlines

Weil, Gotshal & Manges LLP offers a competitive compensation package comprised of base pay and discretionary year-end bonus for eligible employees. Benefits include, but are not limited to medical, dental, vision, disability coverage, life insurance, flexible spending plan and a 401K plan. Weil also offers generous paid time off and holidays.

All decisions affecting employment at Weil, Gotshal & Manges LLP are made on the basis of qualification, performance and other pertinent work-related factors, and without discrimination against any person on the basis of race, color, sex, age, religion, national origin, disability, marital status, sexual orientation, gender identity or expression, pregnancy, veteran's status, genetic information or any other legally protected status.

Weil, Gotshal & Manges LLP offers a competitive compensation package comprised of base pay and discretionary year-end bonus for eligible employees. Benefits include, but are not limited to medical, dental, vision, disability coverage, life insurance, flexible spending plan and a 401K plan. Weil also offers generous paid time off and holidays. All decisions affecting employment at Weil, Gotshal & Manges LLP are made on the basis of qualification, performance and other pertinent work-related factors, and without discrimination against any person on the basis of race, color, sex, age, religion, national origin, disability, marital status, sexual orientation, gender identity or expression, pregnancy, veteran's status, genetic information or any other legally protected status.

PDN-a1498217-22c8-4d5a-b67b-24e84e1b2626

Weil seeks the best and brightest talent to join our Administrative Staff team. Our employees are the future of Weil so we invest in their training and development. Our environment embraces and encourages positive-minded professionals who seek to be challenged and acquire knowledge and skills in an atmosphere built on teamwork. Highly skilled and knowledgeable Administrative Staff assist our attorneys in successfully meeting and exceeding client needs and are vital to the overall success of the Firm.

Job Description

Job Description Summary
The Sr. IS Technician is responsible for providing customer support in the local office computing environment and providing maintenance and support for local area network and Weil office systems and applications. There will be occasional travel to other offices.

• Job Description

  Primary Responsibilities and/or Essential functions:

  • Provide 1st & 2nd level customer support for all IS issues, using the Incident Management System to record, assign & resolve issues.

  • Record all changes to all hardware assets in the Asset Management System

  • Configure, test for quality assurance, deploy and support computers, smartphones, printers and other hardware provided by Weil.

  • Support telecoms and voicemail moves, adds & changes.

  • Support all Weil remote access & remote computing solutions to non-Weil computers, tablets & smartphones, including Citrix, Outlook Web Access, secure email, Virtual Machines and other solutions as they become available.

  • Provide setup and support for A/V issues in the local office, including meetings and presentations.

  • Provide IS orientation and training for new hires.

  • Learn & support new technology relating to Weil in order to provide support.

  • Participate in IS meetings & calls, as required.

  • Provide on-call and after hours assistance for the local office.

  • Identify and document office-specific IS procedures in the IS Knowledgebase.

  • Occasional travel to other offices to provide the above described support

  Knowledge, Skills & Abilities:

  • 2+ years of professional experience within a fast-paced, high-pressure professional services environment.

  • Strong knowledge of Microsoft Windows & Office Suite, Document Management, Web Apps, Citrix, VPN, Smartphones. Apple OS & Virtual Machine knowledge is a plus.

  • Solid understanding of TCP/IP Networks and network security.

  • Ability to organize and prioritize numerous tasks and complete them under time constraints and respond with the appropriate level of urgency.

  • Interpersonal skills necessary in order to communicate in person, by e-mail and telephone and follow the instruction effectively from a diverse group of clients, attorneys and staff and provide information with ordinary courtesy and tact.

  • Ability to communicate effectively with customers and upper management, and develop and maintain good working relationships with other members of IS and practice areas.

  • Strong analytical and problem-solving skills in a sometimes high-pressure environment.

  Educations/Certifications:

  • BA/BS with strong academic background required.

  • Alternatively, a Technical School Certificate or equivalent along with 5 years of experience in the IT Support field

  Estimated salary range is $49.45-$57.69 ($90,000 - $105,000). This position is overtime and bonus eligible. Compensation decisions within the range are dependent on the facts and circumstances of each case including but not limited to the individual's skills, experience, and qualifications.

Weil, Gotshal & Manges LLP offers a competitive compensation package comprised of base pay and discretionary year-end bonus for eligible employees. Benefits include, but are not limited to medical, dental, vision, disability coverage, life insurance, flexible spending plan and a 401K plan. Weil also offers generous paid time off and holidays. All decisions affecting employment at Weil, Gotshal & Manges LLP are made on the basis of qualification, performance and other pertinent work-related factors, and without discrimination against any person on the basis of race, color, sex, age, religion, national origin, disability, marital status, sexual orientation, gender identity or expression, pregnancy, veteran's status, genetic information or any other legally protected status.

PDN-a14b84a5-5663-4bea-954f-13e85db128d5

Weil seeks the best and brightest talent to join our Administrative Staff team. Our employees are the future of Weil so we invest in their training and development. Our environment embraces and encourages positive-minded professionals who seek to be challenged and acquire knowledge and skills in an atmosphere built on teamwork. Highly skilled and knowledgeable Administrative Staff assist our attorneys in successfully meeting and exceeding client needs and are vital to the overall success of the Firm.

Job Description

The Sr. Manager, Business Development enhances client development and elevates the brand of Weil's Silicon Valley and San Francisco offices, its resident practice areas and partners, and the Firm's presence across California through strategic planning and execution of business development, events, and related initiatives. The role collaborates with the office co-heads and relevant practice group and other Firm and office leaders - as well as the senior management teams in Business Development ("BD")/Communications in New York - to manage the day-to-day oversight and strategic execution of marketing, business development and communications goals for the office/practices/partners.

Primary Responsibilities and/or Essential Functions:

• Serve as BD lead for all business development, marketing opportunities, and efforts for Weil's Silicon Valley ("SV") and San Francisco ("SF") offices (in coordination with New York team).
• Collaborate with partners on business development initiatives, project management, and execution, including pitches/RFPs, and client research and analysis in furtherance of targeting efforts.
• Manage and oversee substantive client BD, entertainment, and networking events (e.g. in-house client CLEs, seminars, webinars, family-oriented events, sporting events, etc.).
• Support practice group leaders and BD colleagues in the development and implementation of individual, practice, and office business and client development plans.
• Partner with colleagues in the communications and business development department to produce focused pitch materials, responses to RFPs, and awards/directory submissions (e.g., Chambers, Legal 500).
• Coordinate and oversee practice area communications including all thought leadership, client alerts, practice area blogs/podcasts/other channels and article placements in legal publications (e.g. Law360).
• Manage and maintain all collateral marketing materials for the Silicon Valley and San Francisco offices and related practice areas - including maintenance of website, brochures, pitch templates, attorney bios, accolades, etc.
• Collaborate with other senior Business Development team members to create and execute lateral integration business/marketing plans for any new partners and counsel in the offices to ensure both the attorney and firm benefit from an early client development strategy.
• Work with practice group leaders to develop and implement select client teams, across practices, to deepen and broaden client relationships.
• Evaluate, manage, and execute conference sponsorships.
• Liaise with SV/SF Director of Administration on office budget and related financial planning materials.
• Any additional responsibilities as required by management.

Knowledge, Skills & Abilities:

• Minimum of 7 years of experience in law firm business development or in similar professional services role.
• Knowledge of Private Equity, Litigation (including Patent/IP) and familiarity with M&A, Tax and Banking/Finance, as well as other practices areas resident in the offices.
• Familiarity and working knowledge of legal marketplace and large law firm structure.
• Extremely strong organizational skills.
• Self-initiator who is highly persistent in overseeing projects to successful completion.
• Ability to work under stringent deadlines and multi-task.
• Strong interpersonal skills to interact with various administrative groups and to work closely with lawyers of all levels within a large law firm setting.
• Strong follow up skills and the ability to be persuasive in managing priorities.
• Excellent listening skills, strong diplomatic and influencing skills.
• Experience with databases and comfortable with basic administrative tasks.

Education/Certifications:

• Bachelor's degree required.

Estimated salary range is $190,000 - $220,000. Compensation decisions within the range are dependent on the facts and circumstances of each case including but not limited to the individual's skills, experience, and qualifications.

Weil, Gotshal & Manges LLP offers a competitive compensation package comprised of base pay and discretionary year-end bonus for eligible employees. Benefits include, but are not limited to medical, dental, vision, disability coverage, life insurance, flexible spending plan and a 401K plan. Weil also offers generous paid time off and holidays. All decisions affecting employment at Weil, Gotshal & Manges LLP are made on the basis of qualification, performance and other pertinent work-related factors, and without discrimination against any person on the basis of race, color, sex, age, religion, national origin, disability, marital status, sexual orientation, gender identity or expression, pregnancy, veteran's status, genetic information or any other legally protected status.

PDN-9f94f74c-9132-40f5-b603-37f97927d9d6