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Assistant Program Manager

About the Role

We are seeking a detail-oriented and highly motivated Assistant Program Manager to support the successful execution of complex infrastructure and energy projects across the U.S. This hybrid role is based in Pennsylvania and involves coordinating with project stakeholders, maintaining documentation, and supporting program operations from initiation through delivery.

As a vital member of the program delivery team, you will work closely with Program Managers and cross-functional leads to ensure smooth coordination, schedule alignment, and timely reporting across multiple concurrent project workstreams. This position is ideal for professionals seeking to develop their skills in infrastructure program management, with a clear path to advancement into a Program Manager role.

If you have a solid foundation in project coordination, a passion for infrastructure and sustainability, and a desire to grow into a leadership role—this opportunity will provide the mentorship, training, and exposure needed to succeed.

Key Responsibilities

Strategic Program Coordination & Support

• Maintain and update program schedules, trackers, and documentation libraries.
• Support the development and tracking of programming roadmaps and key deliverables.
• Monitor task completion and follow up with responsible stakeholders to ensure timelines are met.
• Assist in the coordination of interdependence across project streams, including site development, power, cooling, and technology integration.
• Prepare weekly updates and reports to support Program Manager oversight.

Documentation Management

• Maintain accurate and organized documentation including meeting minutes, decision logs, action items, and status reports.
• Support the creation and distribution of project dashboards and performance summaries.
• Assist with document control and ensure version accuracy for plans, schedules, and communications.
• Facilitate meeting logistics, agenda preparation, and stakeholder communications.

Stakeholder Management & Communication

• Assist in managing stakeholder contact lists and communication schedules.
• Support coordination of stakeholder meetings, client check-ins, and review sessions.
• Ensure effective follow-through on stakeholder feedback and requests.
• Help prepare materials for executive updates and project presentations.

Quality & Compliance Support

• Assist with compliance tracking and coordination of internal reviews.
• Support audit preparation activities and documentation collation.
• Help ensure all deliverables adhere to program quality standards and regulatory guidelines.

Technology & Systems Integration

• Use project management software (e.g., Microsoft Project, Smartsheet) to support schedule tracking and updates.
• Maintain shared documentation platforms (e.g., SharePoint, Teams) and ensure accessibility.
• Support technology integration and testing coordination for new platforms and tools.

Operational & Handover Preparation

• Support preparation for project closeout and operational handoff.
• Assist with documentation compilation and delivery to operations teams.
• Participate in lessons learned workshops and knowledge sharing sessions.

Qualifications & Requirements

Education & Experience

• Bachelor’s degree in business, Engineering, Energy, Information Technology, or a related field preferred.
• 2–5 years of experience in a project coordination, administrative, or analyst role.
• Exposure to construction, energy, or infrastructure projects is preferred.
• Familiarity with project management methodologies and tools.
• Interest in pursuing PMP, CAPM, or similar project management certifications.

Technical & Domain Knowledge

• Basic understanding of infrastructure or energy systems is desirable.
• Familiarity with data center environments, utilities, or engineering workflows is a plus.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience using project management software such as Smartsheet, MS Project, or similar tools.
• Comfort working with documentation platforms like SharePoint, Teams, or Confluence.

Professional Skills & Competencies

• Strong attention to detail and organization.
• Excellent written and verbal communication skills.
• Ability to work independently and manage multiple tasks.
• Collaborative mindset with a proactive and resourceful approach.
• Eagerness to learn and grow within a high-performing infrastructure program team.

Working Conditions

• Remote work environment with flexibility for occasional client meetings and team collaboration.
• Travel required for technology implementations, vendor meetings, and client engagements (approximately 15-20%).
• Must maintain secure home office environment suitable for handling confidential client data.
• Occasional evening and weekend work during system implementations and maintenance windows.
• On-call availability for critical system issues and security incidents.
• Comfortable with fast-paced consulting environment requiring rapid technology decision-making.

Career Development

• Direct mentorship from senior professionals.
• Hands-on with cutting-edge infrastructure and AI technologies.
• Defined Career path to Senior PM or Program Director roles.
• Support for certifications and continuing education.
• Enjoy cross-functional exposure to a variety of data center projects, engineering challenges, and operational support.

Compensation & Benefits

• Competitive salary and performance-based bonuses.
• Performance-based bonuses tied to program and organizational success.
• Flexible Personal Time Off and Vacation Policy
• Parental leave, disability, and military leave support.
• Support for continuing education and professional certifications.
• Collaborative and mission-driven workplace culture emphasizing innovation and sustainability.
• Opportunities for performance-based advancement and career growth.
• Comprehensive benefits – medical, dental, vision.

Nuclei Data LLC is an Equal Opportunity Employer. We do not discriminate based on race, color, sex, national origin, disability, age, gender identity, sexual orientation, veteran status, or any other legally protected class in our employment practices

365 Health Services is looking for an energetic, motivated, competitive leader that thrives in a team environment. The healthcare industry is one of the fastest growing sectors in the country and this opportunity puts you in the driver seat of a rapidly expanding company that is looking for their next leaders. The Client Services Manager position is ideal for any competitive individual who is looking to challenge themselves and take their career to the next level!

Qualifications For Client Services Manager (CSM)

High integrity

Positive attitude

Excellent communication skills

Solution-oriented

Eager / Competitive

Ability to thrive and collaborate in a fast-paced environment

Bachelor's Degree, preferred

Primary Duties And Responsibilities

-Develops and executes recruitment strategies to attract, screen and hire quality healthcare professionals who meet the office’s immediate and projected needs

Utilizes various recruitment tools and methods to source and attract a pool of qualified and diverse candidates

-Responsible for on-call duties during non-business hours and weekends as needed.

Matches and evaluates candidate skills to client and consumer needs through screening and interviewing

-Completes necessary reference checks on candidate’s background and work experience

Ensures candidates meet required hiring standards for 365 Health Services and applicable contracts

-Negotiates salary, terms and conditions of employment with candidates, schedules direct care workers and field staff for initial placement and ongoing assignments

-Manages direct care workers and field staff while on assignment: assesses and investigates direct care worker and field staff concerns and issues, and provides performance coaching, counseling and disciplinary action when appropriate

-Maintains regular contact to and develops relationships with active clients, consumers and referral sources to identify current staffing needs and requirements, projected openings, and potential new business opportunities

-Ensure client, consumer and referral source expectations are understood and met while addressing and resolving concerns relating to customer service, caregiver or field staff performance

-Documents candidate, direct care worker, field staff and client correspondence and activities within the system of record

-Incorporates direct care worker and field staff retention strategy into daily routine

-Responsible for learning all functionalities and operations of the branch office, Adheres to and promotes company policies and procedures

-Builds and cultivates relationships with industry contacts to gain industry knowledge, referrals, and business development leads

-Ensures confidentiality of all consumer records and personnel files in accordance with agency and HIPAA guidelines

-Ensures all services, functions, and employee practices are in accordance with Affirmative Action policies and laws

-Responsible for ongoing compliance with all current federal, state and local regulations, company policies and procedures, and reimbursement guidelines

-Must possess the personal characteristics of professionalism and commitment to high standards with a strong work ethic, confidence, creativity, innovation, integrity and stability

-Performs other duties as necessary

Benefits

Health Insurance Packages

Paid Time Off

401K

Schedule

Additional Compensation

Weekly Commission

Weekly On-Call Pay

Bonuses