Jobs in Pacific Palisades, CA

Personal Assistant

Location: Topanga Canyon / Los Angeles

Compensation: $35–45 per hour

Schedule: Part-time, approximately 20–30 hours per week

About the Role

We are seeking an exceptionally organized and reliable personal assistant to support a founder and creative director working in design and the arts, based in Topanga Canyon.

This role focuses on maintaining order across a private household and related personal affairs, coordinating vendors and logistics, and ensuring that day-to-day operations run smoothly. The ideal candidate enjoys creating systems, managing details, and solving practical problems independently.

Responsibilities

Household organization and systems

• organizing and maintaining household storage and organizational systems
• coordinating with housekeeper and other household support staff
• organizing wardrobe and clothing, including dry cleaning and seasonal rotation
• maintaining orderly household records, paperwork, and documentation

Administrative and logistical coordination

• managing bills, vendor accounts, and routine payments
• assisting with applications, forms, and administrative tasks
• resolving account issues with service providers when they arise
• scheduling and coordinating vendors such as gardeners and repair professionals

Errands and personal logistics

• running errands and coordinating purchases throughout Los Angeles
• filling prescriptions and scheduling appointments
• packing for travel and assisting with travel preparation
• coordinating vehicle maintenance and registration

Art, furnishings, and shipping

• coordinating transport and installation of artworks
• maintaining organized inventories of art and antiques
• arranging restoration, upholstery, and soft furnishings
• coordinating shipping, receiving, packing, and transport of furniture, antiques, and artworks
• coordinating movers and logistics when needed

Personal technology support

• helping maintain and organize personal technology including phones and computers
• troubleshooting routine technology issues and coordinating repairs or support when needed

Events

• assisting with occasional personal events including vendor coordination and setup

Ideal Candidate

• highly organized and detail-oriented
• practical and resourceful problem solver
• calm, reliable, and discreet
• comfortable coordinating vendors and managing multiple priorities
• able to work independently and take initiative

Experience in private households, design environments, antiques, or art handling is a plus.

The ideal candidate takes pride in creating calm, order, and reliability in busy environments.

Requirements

• must have reliable personal transportation
• comfortable running errands and traveling throughout Los Angeles as needed
• comfortable with hands-on organization and occasional lifting or moving of objects

Details

• part-time: approximately 20–30 hours per week
• based primarily in Topanga Canyon, with regular errands and travel within Los Angeles
• flexible schedule depending on operational needs

How to Apply

Please submit your resume, a brief message explaining why you think you are a good fit for the role, and include a brief response to the following questions:

1. Describe an organizational system you created that improved the functioning of a home, office, or household. What problem did you solve and how did you structure the solution?
2. This role involves frequent errands across Los Angeles and hands-on organization. What aspects of this type of work do you enjoy most?
   

Company Description

LE CAFE PLAGE MALIBU is a premier beachside café located in the heart of Santa Monica, CA. Known for its gourmet food and exceptional service, the café provides a welcoming environment for customers to enjoy extraordinary culinary experiences. We take pride in our commitment to high-quality ingredients, sustainable practices, and outstanding customer care. Our team is passionate about creating a vibrant, positive atmosphere that brings people together.

Role Description

This is a full-time on-site role for a Cafe Manager located in Santa Monica, CA. The Cafe Manager will oversee daily operations, ensuring smooth and efficient functioning of the café. This includes managing staff, creating schedules, supervising food and beverage services, ensuring excellent customer service, managing inventory, and maintaining a clean, welcoming environment. Additional duties involve staff training, maintaining health and safety standards, and driving sales growth through innovative strategies.

Qualifications

• Strong Customer Service and Communication skills, with the ability to lead a team effectively and address customer needs professionally
• Expertise in Food & Beverage and Food Service operations, including managing quality standards and ensuring an excellent dining experience
• Sales skills, focusing on meeting revenue targets and implementing strategies to increase customer loyalty and satisfaction
• Proven leadership and organizational skills, with experience in staff training and effective delegation
• Knowledge and application of health and safety standards in food service
• Previous experience in café or restaurant management is highly desirable
• A passion for the food and hospitality industry and an enthusiastic attitude for delivering exceptional service

Position Overview

We are seeking a highly organized and detail-oriented Imports Coordinator to manage international shipments from origin through final delivery. This role is responsible for overseeing freight forwarding, customs clearance, duties management, and cost control across our vendor and distribution network.

The ideal candidate has strong experience working with freight forwarders and customs brokers, understands import compliance requirements, and thrives in a fast-paced, high-volume environment.

Responsibilities:

• Coordinate, track, and document the movement of goods from point of origin through final delivery
• Partner with customs brokers to ensure timely and compliant customs clearance
• Provide accurate product classifications (HTS codes) to support customs entry filings
• Prepare, review, and submit required documentation to regulatory agencies in accordance with applicable customs laws and regulations
• Verify the accuracy of commercial invoices, shipping documents, and freight charges
• Audit and approve (or dispute) freight invoices in accordance with negotiated carrier agreements
• Collaborate with overseas offices, airlines, freight forwarders, trucking companies, and internal stakeholders to resolve shipment issues
• Monitor and follow up on customs matters, holds, or discrepancies to ensure timely resolution
• Maintain organized and up-to-date shipment files and compliance records
• Ensure adherence to all government regulations and internal company policies
• Support cost management initiatives related to freight, duties, and import processing
• Coordinate with freight forwarder for all shipments coming via FTZ
• Check all documents and make sure HTS / duties amounts are correct
• Enter vendor invoices in Stampli / Netsuite / Quickbooks
• Save / combine all imports documents in folder
• Take care of export documents when we ship out via FTZ and maintain excel spreadsheets updated with freight forwarder / customs broker

Education & Skills Required:

• Experience working directly with freight forwarders and customs brokers
• Strong understanding of international shipping documentation and processes
• Ability to manage high-volume, time-sensitive work with accuracy
• Ability to work independently with minimal supervision
• Proficiency navigating multiple systems and reference materials
• Exceptional attention to detail and organizational skills
• Strong problem-solving skills with a calm and professional demeanor
• Excellent written and verbal communication skills
• Ability to handle confidential information with discretion

Preferred Qualifications

• Strong attention to detail
• Knowledge of U.S. customs regulations and Harmonized Tariff Schedule (HTS) classifications
• Familiarity with requirements from U.S. Customs and Border Protection and other regulatory agencies
• Experience working with specialized or high-value shipping providers, including:
• Ferrari Group
• Geodis
• Parcel Pro
• Bali Express Services
• FedEx
• UPS
• DHL

Seeking a dynamic, experienced Legal Assistant to provide litigation support to a stellar legal team.

As a Legal Assistant, your outstanding administrative skills will enable you to perform a wide range of secretarial duties and confidential tasks in a fast-paced environment. Your strong interpersonal skills will serve as you interface with clients, attorneys and staff.

Responsibilities will include but are not limited to:

• Prepare, organize, and create complex legal documents and forms;

• Assist with and prepare electronic court filings; knowledge of state and federal courts;

• Assist attorneys with conflicts checks and opening new matters;

• Prepare TOCs/TOAs; exhibits, binders, and other legal documentation;

• Demonstrate excellent understanding of formatting and styles, redlining and other proofreading skills;

• Determine docket/calendar dates from court documents and correspondence and enter into Firm's calendaring software;

• Establish and maintain paper and electronic client and administrative files;

• Answer and roll calls, schedule appointments and meetings, maintain attorneys' calendars, handle e-mail distributions/incoming and outgoing mail, updating contact information;

• Work closely with Accounting to prepare expense reports and monthly bills (from pre-edits, to processing final bills);

• Assist attorneys and paralegals in preparing for hearings, mediations, arbitrations, and trials;

• Assist with overflow/special projects; contribute to the office and firm-wide team objectives;

• Provide general back up support to the office and other departments as required;

• Coordinate couriers and other special functions internally and externally.

The ideal candidate must possess:

• Excellent administrative, interpersonal, written and oral communication skills;

• Discretion and able to maintain confidences;

• Ability to work independently and prioritize workload activities for multiple attorneys;

• Ability to remain calm in deadline-driven and high-pressure situations;

• Effective communication skills with a diverse audience including attorneys, clients, staff and vendors;

• Sound judgement, ability to anticipate/identify/analyze problems and challenges and recommend/implement solutions;

• Maintain and nurture a positive attitude and workplace environment;

• Have a strong sense of urgency and commitment to meeting internal and external expectations.

Qualifications:

• 5+ years of litigation experience in a large to medium size law firm;

• High school diploma or equivalent required, Bachelor's degree preferred;

• Strong knowledge of California and Federal court procedures and rules;

• Experience with docketing software such as CompuLaw or Milana preferred;

• Electronic calendaring skills required;

• Trial experience preferred;

• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook);

• Superior proofreading, editing, and redlining skills;

• Highly organized and detail-oriented.

Boutique plaintiff personal injury firm in Santa Monica representing clients in automobile collisions, traumatic brain injury and catastrophic injury matters. Small-team environment 2 to 1 attorney to paralegal ratio and strong client contact.

Position Summary Experienced plaintiff personal injury paralegal to manage case workflow from intake through settlement or trial. Candidate will support one or more attorneys with case development, client communication, investigation, discovery, medical records and billing management, litigation calendaring, and trial preparation.

Key Responsibilities

• Manage a caseload of plaintiff personal injury matters; maintain case files and accurate file notes.
• Conduct intakes and screen potential clients; prepare and send engagement/retainer agreements.
• Obtain, review, organize, and summarize medical records, bills, employment records, and other documentary evidence.
• Draft and serve pleadings, discovery (RFPs, interrogatories, special interrogatories), subpoenas, demands for production, and responses under attorney supervision.
• Prepare and file civil complaints, proofs of service, case initiation documents, and track filing deadlines (e-filing in state/federal systems).
• Handle all aspects of discovery: calendaring deadlines, meet-and-confers, prepare deposition summaries and witness lists.
• Prepare settlement demand packages and assist with settlement negotiations and releases.
• Coordinate with medical providers, lien holders, experts, investigators, and other vendors.
• Support trial preparation: exhibit lists, trial binders, witness prep, demonstratives, and courtroom logistics.
• Track statute-of-limitations, statute-related deadlines, court dates, and calendaring; maintain attorney calendars.
• Communicate regularly and compassionately with clients about case status and next steps.
• Maintain compliance with ethical, evidentiary, and confidentiality obligations.

Required Qualifications

• 3+ years paralegal experience in plaintiff personal injury (or significant civil litigation experience).
• Familiarity with California personal injury practice and civil procedure.
• Strong writing and proofreading skills; ability to draft routine legal documents and correspondence.
• Proficient with case management software (e.g., Clio, Filevine, MyCase, or similar), Microsoft Office, and e-filing systems.

Blackstone Law APC is a results-driven employment law firm dedicated to protecting workers' rights throughout California. We handle a wide range of employment matters, including discrimination, harassment, wrongful termination, wage and hour violations, and class actions. We are seeking a highly motivated Legal Secretary/Paralegal with a strong background in employment litigation to join our team.

Key Responsibilities:

• Draft and edit legal documents, including motions, complaints, discovery requests/responses, and demand letters, with a focus on employment law matters
• Conduct legal and factual research to support case development
• Assist attorneys in preparing for depositions, hearings, and mediations
• Organize and maintain case files, exhibits, and evidence related to employment claims
• Prepare case summaries, timelines, and document indexes
• Work closely with clients to gather information, draft declarations, and support litigation strategy
• E-file documents with state and federal courts, including documents for employment-related litigation
• Maintain and manage litigation calendars—track deadlines for discovery, court filings, hearings, and appearances
• Coordinate court appearances, depositions, mediations, and client meetings
• Serve as point of contact for court staff, opposing counsel, clients, and vendors
• Ensure compliance with all applicable court rules and procedures

Requirements:

• 3–5+ years of experience in litigation support, with a strong preference for employment law experience
• Solid understanding of California and federal court rules and employment law procedures
• Excellent drafting skills, particularly in preparing legal motions and discovery in employment cases
• Highly organized, detail-oriented, and able to manage multiple deadlines
• Proficient in legal practice management software (e.g., FileVine, Clio) and Microsoft Office Suite
• Hybrid in Beverly Hills

Pessah Law Group, PC (PLG) is a dynamic and rapidly growing litigation firm based in Los Angeles. Our attorneys handle sophisticated, high-stakes matters across a broad range of practice areas, including complex business disputes, employment litigation, entertainment and media law, intellectual property, and high-profile civil litigation.

PLG represents entrepreneurs, executives, investors, entertainment industry professionals, and companies across numerous industries. Our cases frequently involve cutting-edge legal issues, significant financial stakes, and matters that attract national attention.

We are building a modern litigation practice that leverages technology, strategic advocacy, and innovative thinking to deliver exceptional results for our clients.

We are seeking a Legal Assistant / Paralegal who is highly organized, proactive, and motivated to grow with a fast-paced litigation practice. This role offers the opportunity to work closely with attorneys on sophisticated matters and gain hands-on experience with complex litigation and high-profile cases.

This is an ideal position for someone who thrives in an entrepreneurial environment and wants to be part of a firm that is expanding and innovating within the legal industry.

Responsibilities may include:

• Assisting attorneys with litigation support and case management
• Drafting and preparing pleadings, discovery, and correspondence
• Managing court filings in federal and state courts (including e-filing)
• Organizing and maintaining case files and document management systems
• Assisting with discovery, document review, and production
• Coordinating depositions, hearings, and deadlines
• Conducting legal and factual research
• Communicating with clients, experts, and opposing counsel
• Supporting attorneys with trial and arbitration preparation

• 2+ years of experience as a legal assistant or paralegal (litigation experience preferred)
• Strong knowledge of state and federal court procedures
• Excellent organizational and time-management skills
• Strong writing and communication abilities
• Ability to manage multiple deadlines in a fast-paced environment
• Proficiency with Microsoft Office and legal case management systems
• A paralegal certificate is preferred but not required

• Competitive compensation
• Opportunity to work on complex, high-impact cases
• A collaborative and entrepreneurial firm culture
• Significant opportunities for career development and advancement
• Exposure to high-level litigation strategy and case development
• A modern practice that integrates technology and innovative legal strategies

At PLG, team members are given meaningful responsibility and the opportunity to grow alongside the firm.

Please submit your resume and a brief cover letter describing your experience and interest in the position.

The Histotech assists in performing all functions related to preparation of specimens and slides for pathologist examination, including gross examination, preparation and cutting of blocks, preparation and staining of slides. Maintains tissues, blocks, and slides after examination according to policy.

Performs all safety, maintenance and quality control activities appropriate for the technical area including:

· Accurately accession specimens

· Perform Grossing on small specimens

· Perform and troubleshoot tissue processing procedures

· Accurately embed tissue in a timely manner.

· Produce high-quality tissue sections in an expedient and consistent manner.

· Perform and troubleshoot automated routine and special staining

· Perform and troubleshoot manual special stain procedures

JRN #2328

A high-profile celebrity with an active schedule of appearances and frequent travel is seeking a highly capable, hands-on Personal Assistant. This role requires someone who thrives in a fast-paced, constantly changing environment, can handle both high-level and "grunt work," and is committed to exceptional execution with discretion and composure.

Key Responsibilities

• Provide full-scope personal assistant support to a high-profile celebrity, managing complex logistics and schedules across shows, appearances, and travel.
• Oversee extensive travel arrangements, including flights, accommodations, ground transportation, itineraries, and on-the-road needs.
• Execute daily errands such as sourcing last-minute items, handling returns, and managing personal inventory.
• Collaborate with vendors, stylists, production teams, household staff, and external partners to ensure seamless operations.
• Manage gifting needs from sourcing to presentation.
• Maintain schedules, appointments, reservations, and real-time changes with precision and urgency.
• Proactively anticipate needs and solve problems before they arise.
• Handle high volumes of requests and information under pressure while maintaining discretion and professionalism.
• Manage sensitive and confidential information with care.

Ideal Candidate Profile

• Experience supporting ultra high net worth or celebrity principals.
• Systems-driven with proven ability to implement and refine processes.
• Comfortable with both hands-on operational work (errands, traffic, vet appointments) and high-level tasks.
• Demonstrated ability to operate independently, with minimal oversight.
• Emotionally intelligent, thick-skinned, and capable of managing high-pressure situations calmly.
• Tech-savvy with strong organizational systems.
• Valid driver's license; fully mobile and comfortable with frequent travel and non-traditional hours.

Location: Beverly Hills, CA

Schedule: 24/7 mindset; flexible, high-demand schedule

Compensation: $100k–120K DOE

Milevista is a nonprofit outreach and event marketing firm that partners with nationally recognized charities to increase public awareness, community involvement, and long-term donor support through live, face-to-face events.

Our team works directly with organizations such as Operation Smile and Habitat for Humanity, helping connect everyday people with causes that create life-changing impact.

We are currently hiring Entry-Level Nonprofit Marketing Associates to join our Los Angeles team. This role is ideal for individuals who enjoy working with people, want to build professional communication skills, and are passionate about supporting meaningful causes.

This is not a traditional sales position. Instead, you will educate community members about the charities we represent and assist those who choose to sign up to donate or support. Compensation includes performance incentives based on the donations and support you help generate.

What You'll Do

• Represent nonprofit partners at local community events and outreach campaigns
• Communicate each charity's mission and impact through engaging, in-person conversations
• Help individuals understand how they can get involved or donate
• Guide supporters through the donation and registration process
• Assist with event setup, coordination, and daily logistics
• Track engagement and supporter activity during events
• Participate in ongoing training focused on communication, leadership, and outreach strategy
• Collaborate with a supportive, purpose-driven team

Who This Role Is Great For

This position may be a great fit for individuals who:

• Enjoy face-to-face interaction and public engagement
• Are comfortable initiating conversations in event settings
• Prefer active, team-based work over desk roles
• Want to develop communication, presentation, and leadership skills
• Have backgrounds in customer service, hospitality, retail, promotions, or volunteering (not required)

No prior experience is needed — we provide full paid training.

What Milevista Offers

• W-2 employment with weekly base pay and performance incentives
• Paid training and hands-on mentorship
• A collaborative, team-focused work environment
• Real-world experience supporting major nonprofit campaigns
• Clear, performance-based advancement opportunities into leadership and event coordination roles

Apply Today

If you're looking to start a meaningful career while helping important causes gain the support they deserve, Milevista in Los Angeles is the place to do it.