Jobs in Norfolk, VA
535 positions found — Page 44
Immediate Opening in Occupational Medicine
Come join CORE, the recognized leader in Occupational Medicine. Our nationwide occupational medicine platform provides the full spectrum of occupational medicine services to numerous Fortune 500 companies, NASA, and other industry leaders. Since our founding, CORE has focused on providing high quality occupational healthcare services that meet the mission, goals, and values of our clients. This partnership has allowed us to expand into a nationally recognized occupational healthcare provider. Click here for CORE's Overview Video on Vimeo!
We are looking for an experienced Nurse Practitioner or Physician Assistant (Mid-Level Provider) to join our team in the Norfolk, VA area. This is a part-time/PRN position with a highly competitive salary and benefits package. In addition to a rewarding work environment, we offer our professionals the opportunity to establish close relationships with the people they treat, in the place where they spend significant time: at work.
Our highly competitive total compensation and benefits package includes:
- Health
- Dental
- Vision
- Life
- 401(k)
- Six Paid Holidays
- Paid Vacation and Sick Leave
- Long-term disability and short-term disability benefits
In addition to these excellent benefits, CORE offers our providers the following:
- Continuing Medical Education (CME) reimbursement
- Paid CME days on an annual basis
- Cell phone allowance
To learn more about this exciting opportunity, review the job specifications below:
POSITION RESPONSIBILITIES:
- Perform pre-placement physical examinations for new hires.
- Provide medical assessments and health services to employees who become ill or injured at work.
- Perform return to work assessments to ensure fitness for duty and a safe workplace environment.
- Perform fitness for duty evaluations.
- Assist with coordination of care, physician referrals, transitional duty program.
- Provide medical review of surveillance and immunization records of contracted employees, physicians, volunteers and other affiliates.
- Assist with TB Surveillance and Hepatitis B immunization programs.
- Maintain professional growth and development through approved seminars, workshops and professional affiliations.
- Review and sign all EKG, pulmonary function tests, visual exams and lab tests as required.
- Review and sign wellness center medical authorizations
- Perform other work related duties as assigned or requested.
COMPETENCIES:
- Knowledge of medical practice and occupational health
- Knowledge of medical policies, regulations, and procedures
- Skill in developing and maintaining records, writing reports, and responding to correspondence.
- Skill in developing and maintaining medical quality assurance and quality control standards
- Ability to react calmly, objectively and effectively in emergency situations.
- Strong organizational skills, attention to detail.
- Strong interpersonal skills.
- Ability to analyze and interpret data if an effort to evaluate clinical performance
- Excellent people skills. Ability to motivate, cooperate with and work effectively with others.
- Knowledge of the organization?s policies and procedures.
- Knowledge of health care administration, center philosophy, policies and operating procedures. Knowledge of fiscal management practices and human resource management techniques.
- Knowledge of EMR systems.
- Knowledge of governmental regulations
- Knowledge of computer systems and applications.
- Skill in planning, organizing and supervising.
- Skill in exercising initiative and judgment.
- Skill in developing and maintaining effective relationships with medical and administrative staff, patients and the public.
- Ability to solve problems and make decisions.
Education:
- Graduate of an accredited Physician Assistant (PA) or Nurse Practitioner (NP) Program.
Licensures/Certification:
- National Board Certification.
- Current state level medical license in good standing.
Experience:
- Previous experience practicing in Occupational Medicine, Internal Medicine, Family Practice, or Emergency Medicine is desirable.
- Recently licensed graduates who are highly motivated are encouraged to apply.
- Previous experience in working with Workers Compensation, DOT, and OSHA Regulated Exams desirable.
- Valid motor vehicle license and clear driving record.
CORE and its affiliates are Equal Opportunity Employers, EOE/ADAAA/AA.
Applicants have rights under Federal Employment Laws. Please review the linked posters for more information: Family and Medical Leave Act (FMLA) Poster; Equal Employment Opportunity (EEO) Poster; and Employee Polygraph Protection Act (EPPA) Poster.
Department and Name: Physician Services / Cardiac Surgery- SMG Mid-Atlantic Cardiothoracic Surgeons Physical Location: Norfolk, VA Location Type: On-Site Employment Status: Regular-Full time Shift: First (Days) Posted Date: September 29, 2025
Job Overview
Overview
The Cardiothoracic Surgery (CTS) Advanced Practice Provider team at Sentara Heart Hospital (SHH) is seeking a full time APP to support our Cardiac Stepdown unit. This role is devoted to the care of the peri-operative CTS patient population, with a focus on the post-operative phase of care. Care goals are designed to optimize the physical, psychological health and well-being of this patient population by facilitating efficient management of evidenced based practices designed to prevent or mitigate post-operative complications. The CTS Consult Service ensures best practices are implemented for the cardiothoracic surgery patient through all phases of care, pre-operatively through outpatient follow-up. Ongoing, active participation and evaluation of quality care initiatives, improvements, patient care outcomes, and overall effectiveness of the CTS program is required.
The ideal candidate is one with a dedication for high quality care and excellence in customer service. A cardiothoracic surgery background and two years of advanced practice experience in an acute care clinical setting is preferred. Critical care background preferred. This position requires call and includes weekends and holidays.
Education
- MLD- Master's Level Degree- Nurse Practitioner
Certification/Licensure
- Licensed Nurse Practitioner (NP) ? Certification ? Other/National
or
- Physician Assistant License (PA) ? State License ? Other/National
and
- Basic Life Support (BLS) ? Certification ? American Heart Association (AHA) RQI
Experience
- Physician's Assistant or Nurse Practitioner experience preferred.
About Us
Welcome to an Exciting Opportunity in Virginia!
We are looking for a dedicated CRNA to join our team in Virginia. If you are passionate about providing top-notch care and are ready to make a difference, we want to hear from you!
Responsibilities:
- Provide anesthesia services
- Collaborate with healthcare professionals
- Ensure patient safety and comfort
Qualifications:
- NBCRNA certification
- Active Virginia license (assistance available)
- Comfortable with all cases, including OB
Benefits:
- Weekly Direct Deposit
- Top Rated Malpractice Insurance
- In-House Travel Agency
- 24/7 Recruiter Availability
- Experienced In-House Privileging Coordinators
For more jobs like this, check out .
Benefits:
- 401(k)
- Competitive salary
Benefits/Perks
- Great small business work environment
- Flexible scheduling
- Paid time off, health insurance, vision and dental insurance, retirement benefit, CME, RVU Incentive Program and more!
Company Overview American Family Care (AFC) is one of the largest primary and urgent care companies in the U.S. providing services seven days a week on a walk-in basis. Our state-of-the-art centers focus on the episodic treatment of acute illnesses and injuries, workers' compensation, and occupational medicine. Each location is equipped with an onsite lab and in-house x-ray capability. AFC is the parent company of AFC Franchising, LLC (AFCF). This position works directly with a franchised business location. The specific job duties and benefits can vary between franchises. Job Summary The Advanced Practice Provider (APP) cares for our patients within the scope of training and approved the agreement, as outlined by their governing board. Works collaboratively with other providers and staff to ensure efficient patient flow and a high level of patient satisfaction. Responsibilities
- Perform complete, detailed, and accurate health histories, review patient records, develop comprehensive medical assessments, and order laboratory, radiological and diagnostic studies appropriate for complaint, race, sex, and physical condition of the patient
- Formulate medical and nursing diagnoses and institute therapy or referrals of patients to the appropriate health care facilities, agencies, and other resources of the community or physician
- Institute emergency measures and emergency treatment or appropriate stabilization measures in situations such as cardiac arrest, shock, hemorrhage, convulsions, poisoning, and allergic reactions
- Interpret and analyze patient data to determine patient status, patient management and treatment
- Provide instructions and guidance regarding health care and health care promotion to patients/family/ significant others
- Other duties and responsibilities as assigned
Qualifications
- Excellent communicator with staff, patients, and family
- Professional appearance and attitude
- ANCC, AANP, or NCCPA Board Certified ? (with 1 yr ER/UC experience preferred outside of clinical rotations)
- Active and current Physician Assistant or Nurse Practitioner licensure in the state of practice, DEA number, and state-controlled substance certificate, as required
- Able to multi-task and work independently
- DOT Certification preferred
Compensated Surrogacy Opportunity - Make a Life Changing Impact and Earn $60,000+
Newborn Advantage Surrogacy is seeking qualified women to become gestational surrogates and help intended parents grow their families. As a gestational surrogate, you will carry a pregnancy created through IVF for intended parents, with no genetic connection to you.
Surrogates receive competitive compensation starting at $60,000+, with additional payments included throughout the surrogacy journey that are designed to support and benefit you. We would love to connect and share more details about this meaningful opportunity.
Eligibility Requirements
- Between 21 and 40 years of age
- Maintain a healthy lifestyle and meet clinic BMI guidelines (30 or below)
- Non-smoker
- Have had at least one healthy, full-term, uncomplicated pregnancy and delivery
- Free of sexually transmitted diseases
- Willing to complete medical, psychological, and background screenings
- Reside in the United States and attend required medical appointments
- Be raising your child(ren) in a stable home environment
About Us
Newborn Advantage Surrogacy is a boutique, mother–daughter led agency with over 20 years of experience supporting both intended parents and surrogates through every step of the surrogacy journey. We offer a truly hands-on, white-glove experience, providing personalized care, direct communication, and dedicated support throughout each surrogate's journey. You are never just a number—your experience, comfort, and well-being always come first.
Compensated Surrogacy Opportunity - Make a Life Changing Impact and Earn $60,000+
Newborn Advantage Surrogacy is seeking qualified women to become gestational surrogates and help intended parents grow their families. As a gestational surrogate, you will carry a pregnancy created through IVF for intended parents, with no genetic connection to you.
Surrogates receive competitive compensation starting at $60,000+, with additional payments included throughout the surrogacy journey that are designed to support and benefit you. We would love to connect and share more details about this meaningful opportunity.
Eligibility Requirements
- Between 21 and 40 years of age
- Maintain a healthy lifestyle and meet clinic BMI guidelines (30 or below)
- Non-smoker
- Have had at least one healthy, full-term, uncomplicated pregnancy and delivery
- Free of sexually transmitted diseases
- Willing to complete medical, psychological, and background screenings
- Reside in the United States and attend required medical appointments
- Be raising your child(ren) in a stable home environment
About Us
Newborn Advantage Surrogacy is a boutique, mother–daughter led agency with over 20 years of experience supporting both intended parents and surrogates through every step of the surrogacy journey. We offer a truly hands-on, white-glove experience, providing personalized care, direct communication, and dedicated support throughout each surrogate's journey. You are never just a number—your experience, comfort, and well-being always come first.
We’re unique. You should be, too.
We’re changing lives every day. For both our patients and our team members. Are you innovative and entrepreneurial minded? Is your work ethic and ambition off the charts? Do you inspire others with your kindness and joy?
We’re different than most primary care providers. We’re rapidly expanding and we need great people to join our team.
ChenMed, a physician-led and mission-driven, primary care organization, is currently one of the most successful full-risk Medicare Advantage providers in the nation and has a vision to be America’s leading primary care provider, transforming care of the neediest population. Our mission is to honor seniors with affordable VIP care that delivers better health. In order to achieve our vision and deliver our mission, we need the best primary care providers that are seeking to fulfill purpose and personal opportunity and join the ChenMed family.The Primary Care Physician (PCP) in our organization demonstrates:
• Accountability for outcomes: The PCP demonstrates accountability for outcomes, strong clinical care, and cost-effectiveness for each patient in their panel of up to 450 patients. They understand that they can strongly influence the patient’s outcomes by building a trusting relationship and helping them change behaviors.
• Coaching for health: The PCP acts as a health coach, rather than just a consultant for sickness, by helping patients set short and long-term health goals, partners with the patient to work toward the goals, and frequently follows up on those goals on the path to improved health for their patients.
• Simplifying for action: The PCP simplifies and prioritizes appropriately so that behavior change is more actionable, both for the patient in helping them achieve their goals, and when leading their care teams towards their performance goals.
We are an outcomes-focused, value-based organization and for their panel of patients, the following metrics are regularly measured to help PCP’s become successful and reach partnership status: patient admissions/thousand, using between 18-21 appointment slots per day (each new patient count for 2 slots, follow-up patients 1 slot), CGCAHPS (patient experience), clinical gaps closures, and medical cost measures. Each PCP will have goals for these metrics and will be expected to work towards those targets with their center and market leadership as well as their care teams. Culture is very important in the medical centers and because PCP’s are leaders in our organization and centers, they are expected to help champion a positive culture of love, accountability, and passion along with center leadership.
The PCP will be required to demonstrate the ability to function both independently and in collaboration with other health care professionals. The PCP will work closely with the applicable managers and medical directors to ensure compliance with guidelines along with participating in risk and quality management programs, clinical meetings and other meetings as required that promote patient health and company goals.
The PCP will adhere to strict departmental goals/objectives, standards of performance, regulatory compliance, quality patient care compliance, and policies and procedures.
ESSENTIAL JOB DUTIES/RESPONSIBILITIES:
- The PCP independently provides care for patients with acute and chronic illnesses encountered in the older adult patient.
- The PCP will take full accountability for patient care and outcomes and will appropriately seek consultation from specialists when needed, though will still stay involved in, and be responsible for, the detailed care of the patient.
- It is expected that the PCP will engage with the hospitalist whenever one of their patients is in the hospital (regardless of whether the hospitalist works for ChenMed or not).
- The PCP is responsible for assessment, diagnosis, treatment, management, education, health promotion and care coordination and documentation for patients with acute and complex chronic health needs.
- The PCP leads their care team consisting of care promoter (medical assistant), care facilitator, and care coordinator for patients able to come to the office.
- For patients that are unable to come to the office—in hospital, SNF, LTC or homebound, PCP will engage with the transitional care team and others including case managers, acute and transitional-care physicians, and other resources that may be available depending on the market.
- PCP will have an active role in the management of their center and will help cover for other providers who may be out for various reasons. It is also expected that each PCP will take an active role as needed in recruiting patients for the center and additional providers for the company.
- Performs other duties as assigned and modified at manager’s discretion.
KNOWLEDGE, SKILLS & ABILITIES:
Competencies for Success
- Availability and Accessibility for patients to build trust from their patients. It is expected that PCP’s will make themselves as available to their patients as possible by being open and available for walk-in visits and answering phone calls and messages in a timely manner.
- Service Orientation — PCP’s provide care that they would want for a family member or for themselves to each patient at every interaction.
- Evidence Based Medicine — The PCP remains updated on evidence-based medicine, but also recognizes that factors outside of traditional medicine, like lifestyle and nutrition, have a large impact on patient health outcomes. The PCP stays up to date on clinical, nutritional, and lifestyle-based interventions to improve outcomes.
- Physician Leadership is integral to good healthcare, so the PCP must be willing to continuously work to develop and improve leadership skills for the benefit of one’s patients, their team, their center and the company.
- Quality — Our patients deserve the highest quality of care. This requires a willingness to work with the care teams towards achieving high quality outcomes and quality measures. At the same time, PCPs will always be looking for ways to continuously and systematically improve their practice of medicine and the operations of their center.
- Influence — PCP’s must competently and compassionately influence their patients, their teams, and themselves to achieve the best outcomes.
- Self-Care — A PCP can take the best care for their patients when they are adequately caring for themselves. That means physically, mentally, socially and spiritually. Physician wellness is important for sustainability and promoting the health of physicians, staff, and patients.
- Proficient in Microsoft Office Suite products including Word, Excel, PowerPoint and Outlook, plus a variety of other word-processing, spreadsheet, database, e-mail and presentation software as used in the company
- Ability and willingness to travel locally as needed in their market, if applicable, nationally for initial training (2 weeks) and then occasionally regionally and nationally for recruiting or training purposes.
- Fluency in English, verbal and written. There may be jobs in some centers that require fluency in other languages, and this will be made known at the time of application.
- This job requires use and exercise of independent judgment
EDUCATION AND EXPERIENCE CRITERIA:
MD or DO in Internal Medicine, Family Medicine, Geriatrics or similar specialty required
Must be able to obtain a State Medical License or already have a current, active State Medical License for the state(s) in which he/she will be working
Board certification in Internal Medicine, Family Medicine, Geriatrics or similar specialty is preferred. Board Eligibility is required
Once Board certified, PCP will maintain board certification in their specialty by doing necessary MOC, CME and/or retaking board exams as required
Must have a current DEA number for schedule II-V controlled substances
Basic Life Support (BLS) certification from the American Heart Association (AMA) or American Red Cross required w/in first 90 days of employment.
PAY RANGE:
$214,700 - $306,714 SalaryEMPLOYEE BENEFITS
’re ChenMed and we’re transforming healthcare for seniors and changing America’s healthcare for the better. Family-owned and physician-led, our unique approach allows us to improve the health and well-being of the populations we serve. We’re growing rapidly as we seek to rescue more and more seniors from inadequate health care.
ChenMed is changing lives for the people we serve and the people we hire. With great compensation, comprehensive benefits, career development and advancement opportunities and so much more, our employees enjoy great work-life balance and opportunities to grow. Join our team who make a difference in people’s lives every single day.
Current Employee apply HERE
Current Contingent Worker please see job aid HERE to apply
#LI-Onsite
We’re unique. You should be, too.
We’re changing lives every day. For both our patients and our team members. Are you innovative and entrepreneurial minded? Is your work ethic and ambition off the charts? Do you inspire others with your kindness and joy?
We’re different than most primary care providers. We’re rapidly expanding and we need great people to join our team.
$1000 Sign-On BonusThe Licensed Practical Nurse (LPN) is dedicated to the health and well-being of our patients. The overall duties and responsibilities of this role may vary slightly depending on the market and size, location and patient volume of their assigned center. The incumbent in this role is an integral member of a Physician-led care team that is focused on providing excellent and comprehensive primary care for a specific population of patients. He/She guides patient through complex and routine medical and social challenges in a manner that fosters trust and respect between the patient and the care team.
ESSENTIAL JOB DUTIES/RESPONSIBILITIES:
- Measures and records patient vital signs; records patient interview and medical history.
- Catalogs and communicates patient needs to the PCP, Clinician, Specialist and/or other clinical personnel.
- Prepares patients for examinations and performs routine screening tests; assists physician with exams; explains treatment procedures and physicians' instructions to patient.
- Observes patients and reports any changes in patient conditions to the PCP, Clinician, Specialist and/or other clinical personnel.
- Perform non-critical medical and therapeutic procedures based on medical instructions. Collects phlebotomy and other lab specimens; performs basic waived lab tests.
- Prepares and administers medications; changes dressings, applies bandages, removes sutures and other first aid procedures; uses CPR skills when necessary, all under physician supervision.
- Maintains supplies, equipment, stocks and sterilizes instruments; practices OSHA safety standards; performs accurate, legal, and ethical documentation at all times.
- Processes patient phone messages, returning calls and routing them to other team members as appropriate; calls patients to obtain and relay pertinent information for the physician.
- Upon physician approval and authorization, calls in prescriptions to the pharmacy. Uses communication skills with appropriate medical terminology; and follows appropriate legal and ethical professional conduct; authorized individuals will use the ChenMed Rx system to support physician medication dispensing.
- Provides health coaching to a defined group of patients to support healthy lifestyle choices. Follows up with coached patients via weekly calls.
- Performs other duties as assigned and modified at manager’s discretion.
KNOWLEDGE, SKILLS AND ABILITIES:
- Knowledge of medical products, terminology, services, standards, policies and procedures
- Excellent interpersonal and customer service skills with a heart of compassion and empathy towards our patients and families
- Exceptional oral and written communication skills, time management skills and organizational skills
- Ability to effectively collaborate and partner with team members, including physicians and other clinicians, market leaders, center managers, nurses, case managers, front desk staff, center managers, and market leaders
- Mindset focused on resolving problems for patients and achieving team goals
- Skilled in basic phone and computer operation
- Must be detail-oriented to ensure accuracy of reports and data
- Ability to maintain effective and organized systems to ensure timely patient flow
- Ability to act calmly in busy or stressful situations
- Proficient skills in Microsoft Office Suite products including Word, PowerPoint, Outlook and Excel plus a variety of other word-processing, spreadsheet, database, e-mail and presentation software
- Ability and willingness to travel locally and/or regionally up to 80% of the time to assist in covering other centers, as needed
- Spoken and written fluency in English
EDUCATION AND EXPERIENCE CRITERIA:
- High school diploma or equivalent required
- Graduation from a nationally accredited school for practical or vocational nursing required
- Current, active LPN license to practice in state of employment required
- If required by employment State’s Board of Nursing, IV Therapy Certification required
- A minimum of 1 year of work experience as an LPN required
- A minimum of 3 years overall clinical experience is preferred
- Experience working with geriatric patients is a plus
- EMR system experience is preferred
- Basic Life Support (BLS) certification from the American Heart Association (AMA) or American Red Cross required w/in first 90 days of employment
PAY RANGE:
$20.2 - $28.83 HourlyThe posted pay range represents the base hourly rate or base annual full-time salary for this position. Final compensation will depend on a variety of factors including but not limited to experience, education, geographic location, and other relevant factors. This position may also be eligible for a bonuses or commissions.
EMPLOYEE BENEFITS
’re ChenMed and we’re transforming healthcare for seniors and changing America’s healthcare for the better. Family-owned and physician-led, our unique approach allows us to improve the health and well-being of the populations we serve. We’re growing rapidly as we seek to rescue more and more seniors from inadequate health care.
ChenMed is changing lives for the people we serve and the people we hire. With great compensation, comprehensive benefits, career development and advancement opportunities and so much more, our employees enjoy great work-life balance and opportunities to grow. Join our team who make a difference in people’s lives every single day.
Current Employee apply HERE
Current Contingent Worker please see job aid HERE to apply
#LI-Onsite
Description:
Located in Hershey, PA, Milton Hershey School (MHS) is a top-notch home and school where over 2,200 pre-K through 12th grade students from disadvantaged backgrounds are provided an extraordinary, cost-free, career-focused education. This is made possible by the generosity of Milton and Catherine Hershey, who established the school in 1909 and ensured it was fully endowed. Thanks to their foresight and generosity, the school has over 12,000 graduates and continues to expand to serve more students.
MHS is hiring married couples to serve as Full-time Flex Houseparents. In this unique and life-changing career, couples reside in on-campus student homes and provide care, guidance, supervision, and support for a group of approximately 8–13 students living in the home. Flex Houseparents play a vital role in creating a structured, family-like environment that fosters students’ academic, emotional, and social development so they can reach their full potential.
Responsibilities include:
- Providing daily supervision and mentorship
- Managing household routines and student schedules
- Administering medications and ensuring student wellness
- Driving students to activities, as well as planning and actively engaging in developmental and recreational activities with students
- Leading daily devotions and accompanying students to Sunday Chapel
- Overseeing budgeting and household reporting
Upon hire, Flex Houseparents initially support various student homes and follow a working schedule of nine consecutive days on duty, followed by three days off. On weekdays, houseparents have unscheduled time while students are in school. Flex Houseparents eventually transition into a Placed Houseparent role, where they live and work with the same group of students in their own student home.
Benefits include:
- Salary: $44,768.00 per person (approximately $168,000 total compensation per couple, including free housing, meals while on duty, utilities, and more)
- Comprehensive benefits: medical, dental, and vision insurance; health savings and flexible spending accounts; life insurance; disability options; retirement savings
- Relocation assistance and paid training provided
Paid time off provided at designated times throughout the year
Qualifications include:
- Experience working or volunteering with youth
- This is a two-person role for couples legally married for at least two years
- Both spouses must be age 27 or older
- No more than three dependent children may reside in the student home
- Commitment to a smoke-free and weapon-free campus; no alcohol permitted while on duty
- Pet limitations: only fish and one dog of approved breeds allowed
- Valid U.S. driver’s license and ability to become certified to drive student home vans
- Comfort leading students in daily devotions and accompanying them to Judeo-Christian Sunday Chapel services (proselytizing prohibited)
- High school diploma or GED required
- Ability to lift to 50 lbs.
Demonstrated integrity and professionalism; MHS staff serve as role models for students
This is a unique, challenging, and rewarding career and life choice that requires a high level of commitment to student success from both spouses. For consideration, both spouses must complete individual employment applications. To learn more and apply, visit
- $50,000 Coordinates and provides administrative support of day-to-day activities for the Department of Technology.
Ensures department-wide coverage and consistency in managing administrative resources and processes; recommends and implements adjustments in administrative support resources to meet the demands of the workflow.
Independently prepares reports and correspondence relative to the technical and administrative activities of the Department.
Essential Job Functions: (Duties listed are not intended to be all inclusive nor to limit duties that might reasonably be assigned.) Coordinates administrative activities and resources for the Department of Technology.
Maintains comprehensive calendar of internal and external activities for the benefit of departmental leadership and coordinates meetings and schedules for the department.
Coordinates and provides input along with other agency groups to ensure that agency-wide document control systems meet the department needs.
Maintains manual and/or automated document control and filing systems and records for department correspondence.
Independently composes letters and other correspondence and reports, including those involving technical issues.
Conducts review and analysis of reports and other technical documentation to support departmental needs, including summarizing requirements and identifying deliverables for departmental response.
Coordinates with departmental leadership and other agency management in order to ensure timeliness of workflow and submissions for the executive staff, Commission Meetings, external meetings, etc.
Interprets financial and budget information associated with the department.
Maintains reports as required for the department.
Type, photocopy and distribute reports as required.
Coordinates recruitment requirements of the department.
Maintains records on job descriptions and other pertinent personnel data for all positions in the department.
Records minutes of committee meetings, staff meetings, etc., transcribing those meetings into written format.
Manages office equipment assigned to the department or provided for department staff use.
Ensures that service response is timely for departmental equipment and that supplies are adequately maintained.
Coordinates with other agency groups to ensure that standardized forms and processes meet the department’s needs.
Arranges Executive and staff meetings and coordinates requests from both internal staff and external vendors.
Makes all Technology staff Travel Arrangements.
Actively manages all Technology Department budgets and coordinates directly with the Finance department on all discrepancies.
Manage contracting and invoice data in database and manage spreadsheets.
Works closely and effectively with the CIO/CTO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the CIO/CTO updated.
Manages a variety of special projects for the CIO/CTO, some of which may have organizational impact.
Monitors and manages all Technology Department office supplies.
Maintain executive calendar and meeting agendas.
Prepare materials used in executive presentations.
Manage records created and received in compliance with the Hampton Roads Transit Records Management Policies and Procedures.
Responsible for coordinating the records management effort within the department.
Performs other duties as assigned.
Required Knowledge, Abilities and Skills essential to Job Functions: Proven experience as an executive administrative assistant or in other secretarial position.
Full comprehension of office management systems and procedures.
Excellent knowledge of MS Office Suite, specifically Word, Access and Excel.
Exemplary planning and time management skills.
Up to date with advancements in office technology and applications.
Ability to multitask and prioritize daily workload.
High level verbal and written communications skills.
Highly organized.
Ability to multi-task and meet deadlines.
Discretion and confidentiality.
Records Coordinator: Serve as the Departmental Records Coordinator with responsibility for organizing and maintaining departmental files in accordance with all of HRT’s Records Management Policies and Procedures; preparing documents for imaging by designating file code information and forwarding to Records Management; maintaining (archiving/storage) and disposing of records in accordance with the approved HRT Records Retention and Disposition Schedules; attending regular information and training meetings; and providing information to the department Chief Officer and all department members on records management including paper, electronic records, photos, news articles, and other items.
Required Software Knowledge and Skills essential to Job Functions: Proficiency in using computer systems and the listed software applications associated with performance of assigned work is essential.
Basic problem-solving skills associated with software applications used is expected.
Software usage relevant to job duties will be evaluated.
Software applications: Proficient in Microsoft Word, Excel, and PowerPoint Safety Responsibility: Perform all job duties and responsibilities in a safe manner to protect one’s self, fellow employees, and the public from injury or harm.
Promote safety awareness and follow safety procedures and policies.
Take an active part in reporting unsafe conditions and any hazards within the workplace to their Supervisor, Manager and/or the Safety Department.
Training and/or Education: Minimum requirements include completion of standard high-school courses or GED; advanced degree or additional business and/or secretarial training preferred; must successfully demonstrate good oral and written communication skills.
Required Experience: Minimum (3) years as an Administrative or Executive Assistant reporting to an Executive–level department head or equivalent; Licenses or Certificates: Possess a valid Driver's License.
Acquire a Virginia Driver's License within 60 days after the date of hire (in instances when an out of state license is not the applicant's current state of residence).
CAP, CAP-OM preferred Special Requirements: This position is classified as non-essential personnel.
FLSA Status: Non-Exempt Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work requires high-speed operation of keyboard devices.
Unusual Demands: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work involves meeting multiple demands on a timely basis.
Duties may require some seasonal overtime.