Jobs in Middlesex Massachusetts Wfh

Client Job Title: Executive Assistant & Office Manager

Schedule: Fulltime, 40 hrs per week

Duration: 4 months

Hybrid/Remote: Hybrid (Onsite required 1–2 days/week in the Boston office, ideally Tue through Thu)

Office Manager Responsibilities'

• Serve as primary point of contact for the Boston office, including at least once-weekly onsite presence to manage mail, packages, and time-sensitive legal or government correspondence.
• Securely manage executive wet signature stamps and digital signature access, ensuring compliance with legal and regulatory requirements.
• Act as point of contact for office vendors and accounts and manage office inventory, including gift cards and new hire gifts.
• Partner with HR and DHA to coordinate employee equipment returns and provide administrative coverage support to additional executives as needed; notary capability preferred but not required.

Core Responsibilities'

• Analyze customer contracts for revenue elements and billing details.
• Enter and process sales orders into NetSuite in accordance with company procedures.
• Partner with Order-to-Cash cross functional teams (Sales, Legal, Sales Ops, Finance, and/or AR) to resolve order discrepancies or missing information.
• Cross check orders between and NetSuite to ensure completeness and accuracy.
• Ensure compliance with SOX controls and business processes for all revenue recognition activities.
• Perform other ad hoc reporting requests as needed.

Required Skills:

• Bachelor’s degree preferred.
• 3-6 years of experience preferred
• Capable of presenting to senior leadership
• High energy level, enthusiastic, and eager to do what is necessary to be successful
• Excellent interpersonal, public presentation, written and communication skills
• Ability to learn quickly, to respond/react quickly to changing priorities and to be dedicated to completion of required tasks
• Thorough knowledge of company operations, policies, and procedures
• Computer literacy in Microsoft Office: Windows, Excel, Word, PowerPoint
• Ability to prioritize multiple requests based on own judgment of importance/need to the department
• Willing to work unpredictable hours and work against deadlines