Jobs in Lancaster New York
356 positions found — Page 13
Description
Looking for a job that can grow into a lifelong career?At Lactalis USA, we believe in promoting from within and giving our employees meaningful opportunities to learn, grow, and thrive. Whether you're just starting out or bringing years of experience, we'll provide the tools and support you need to succeed.
Lactalis is the world leader in dairy-a family-owned company with over 85,000 pragmatic and ambitious professionals across the globe. Every day, we're proud to produce award-winning dairy products that bring people together every day.
In the US, we offer an unrivaled house of beloved brands, including Galbani Italian cheeses and ricotta, President specialty cheeses and butters, Kraft natural and grated cheeses, Breakstone's cottage cheese, Cracker Barrel, Black Diamond cheddar, and Parmalat milk. Our yogurt portfolio includes siggi's, Stonyfield Organic, Brown Cow, Oui, Yoplait, Go-Gurt, :ratio, Green Mountain Creamery, and Mountain High, along with sour cream and a growing family of ethnic favorites like Karoun, Gopi, and Arz.
At Lactalis, we live by our core values-Ambition, Engagement, and Simplicity. We're building a workplace where innovation thrives, diverse perspectives are celebrated, and everyone's unique background and ideas are valued.
Even if you don't meet every qualification, we encourage you to apply. We want to hear about your PASSION, your STORY, and how your EXPERTISE can help us make an impact.
From your PASSION to ours:
Lactalis USA, part of the Lactalis family of companies, is currently hiring an Office Coordinator based in Buffalo, New York.Summary: Strong administrative support to the Human Resources team and management, supporting the manufacturing facility.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
1.\tEnsures visitors (Non - Lactalis employees & Government employees) going into the plant for a tour fill out confidentiality forms, have an approved tour form filed out ahead of time and are added to the visitor entry log.
2.\tGreets employees/visitors and reaches out to the appropriate contact.
3.\tPicks up, drops off and distributes mail on a daily basis.
4.\tGenerates a birthday/anniversary list on a monthly basis and distributes birthday cards.
5.\tResponsible for ordering all office supplies while working with a monthly budget.
6.\tWorks with the HR team in regard to employee events.
7.\tOrders and maintains all aspects of employee uniforms working with the uniform company, including balancing invoices.
8.\tCollects temp hours, sends them to the proper agency and balances weekly invoice.
9.\tEnsure the coffee room is clean and fully stocked, ordering products as needed.
10.\tKeeps the foyer clean and presentable.
11.\tGather all PPE for visitors or tours and keep supplies stocked.
12.\tMakes binders for new hire orientation as needed.
13.\tConducts orientation for new hires.
14.\tDraft and send out new hire announcements/promotions.
15.\tBook travel arrangements as needed through Concur system.
16.\tOrders boots/shoes/uniforms for all employees and distributes to appropriate department.
17.\tOrder lunch as needed for meetings.
18.\tEnsure the front area is shut down properly at end of day, doors locked, coffee room, reception area and desk area locked properly, and powered down.
19.\tThis description reflects management's assignment of essential functions; it does not proscribe or restrict the tasks that may be assigned.
Requirements
Qualifications:
*\tTwo-three years' related experience required.
*\tAttention to detail and follow-up extremely important.
*\tStrong communication and organizational skills required.
*\tMust be able to manage multiple projects in a fast-changing environment.
*\tStrong computer skills and experience with Outlook, Word, PowerPoint and Excel programs.
*\tHighly motivated, dynamic, efficient, fast learning and self-starter.
Education and/or Experience:
*\tHigh School Diploma or Equivalency.
Description
Ready for more than just a job? Build a career with purpose.
At Lactalis in the USA, we're committed to providing meaningful opportunities for our people to learn, grow, and thrive-whether you're just starting your journey with us or looking to take the next step in your career. From day one, we offer the tools and support to help you succeed.
As the world leader in dairy, Lactalis is a family-owned company with over 85,000 pragmatic and ambitious professionals across the globe. Each day, we're proud to produce award-winning dairy products that bring people together.
In the US, we proudly offer an unrivaled house of beloved brands, including Galbani Italian cheeses and ricotta, President specialty cheeses and butters, Kraft natural and grated cheeses, Breakstone's cottage cheese, Cracker Barrel, Black Diamond cheddar, and Parmalat milk. Our yogurt portfolio includes siggi's, Stonyfield Organic, Brown Cow, Oui, Yoplait, Go-Gurt, :ratio, Green Mountain Creamery, and Mountain High, along with a growing family of ethnic favorites like Karoun, Gopi, and Arz.
At Lactalis, we live by our core values-Ambition, Engagement, and Simplicity. We foster a workplace where innovation thrives, diverse perspectives are celebrated, and everyone's unique background and ideas are valued.
Even if you don't meet every qualification, we encourage you to apply. We want to hear about your PASSION, your STORY, and how your EXPERTISE can help us shape the future of dairy.
From your PASSION to ours
Lactalis USA, part of the Lactalis family of companies, is currently hiring a HR Core Services Intern based in Buffalo, New York.
This paid internship will work a minimum of twenty hours per week. The Human Resource Core Services Intern will assist the Core Services Department with various HR assignments and projects within Lactalis USA. The HR Intern will support a team of HR professionals with projects in the areas of Benefits, HR Systems, Payroll, HR Policy and Procedures, and other capacities of Human Resources.
From your EXPERTISE to ours
Key responsibilities for this position include:
- Provide support on daily tasks in line with department objectives including auditing employee changes, reporting, and various HR projects
- Conduct internal HR Audits of employee records, policies & procedures, recurring deductions, status change forms, payroll data, and system configurations
- Complete data analysis allowing departments to reach informed decisions
- Enter, maintain and process items such as wage garnishments, child support deductions, and unemployment documents
- Respond to and resolve questions and issues in a timely and professional manner
- Provide assistance in key project plan tasks (i.e. payroll projects, software migrations, etc.); follow-through to complete on time and with accuracy
- Assist with mandatory reporting, such as Affirmative Action, EEO, CA Pay Data, and ACA, as well as other internal reporting requirements
- Conduct benefit audits to identify vendor remittance discrepancies and ensure employee deduction accuracy
- Review, correct, and track various human resources documents including I-9's and various other intra-company forms
- Facilitate communication among individuals' inter-office and intra-office
- Create manuals and standard operating procedures for new processes
- Assist with production of communication materials for the Core Services department, including Benefit Newsletters, Wellness Communications, and HRIS/Payroll updates
- Assist with organizing and resolving tax notices and related issues
Requirements
From your STORY to ours
Qualified applicants will contribute the following:
Education
- In order to fill this position, the candidate must be a full time college student or recent graduate, in their sophomore year or greater, working towards a Bachelor's Degree in Human Resources or Business with a concentration in HR Management.
Skills/Abilities
- To perform this job successfully, an individual should have knowledge of Microsoft Excel, Word, Outlook, and PowerPoint.
- Ability to maintain confidentiality with sensitive HR information.
- Task-oriented with strong attention to detail
- Strong skills - organizing, multi-tasking, and prioritizing
- Ability to communicate effectively with other departments
Lactalis is an equal employment opportunity employer. We will not discriminate against applicants with regard to any legally-recognized basis including, but not limited to: veteran status, race, color, religion, sex, national origin, age, marital status, sexual orientation, and physical or mental disabilities. Further, any division of the Company that is an Affirmative Action Employer will comply with all related legal obligations.
Description
Ready for more than just a job? Build a career with purpose.
At Lactalis in the USA, we're committed to providing meaningful opportunities for our people to learn, grow, and thrive-whether you're just starting your journey with us or looking to take the next step in your career. From day one, we offer the tools and support to help you succeed.
As the world leader in dairy, Lactalis is a family-owned company with over 85,000 pragmatic and ambitious professionals across the globe. Each day, we're proud to produce award-winning dairy products that bring people together.
In the US, we proudly offer an unrivaled house of beloved brands, including Galbani Italian cheeses and ricotta, President specialty cheeses and butters, Kraft natural and grated cheeses, Breakstone's cottage cheese, Cracker Barrel, Black Diamond cheddar, and Parmalat milk. Our yogurt portfolio includes siggi's, Stonyfield Organic, Brown Cow, Oui, Yoplait, Go-Gurt, :ratio, Green Mountain Creamery, and Mountain High, along with a growing family of ethnic favorites like Karoun, Gopi, and Arz.
At Lactalis, we live by our core values-Ambition, Engagement, and Simplicity. We foster a workplace where innovation thrives, diverse perspectives are celebrated, and everyone's unique background and ideas are valued.
Even if you don't meet every qualification, we encourage you to apply. We want to hear about your PASSION, your STORY, and how your EXPERTISE can help us shape the future of dairy.
From your PASSION to ours
Lactalis American Group, part of the Lactalis family of companies, is currently hiring a Lab Technician based in Buffalo, NY.
Lab Technician 1 will be responsible for a variety of activities that support and provide technical assistance to Research and Development, Corporate Plants, and Corporate Quality Assurance. Perform routine testing on all Liquid and Solid samples provided to the lab from Plants, QA, and R&D, including company samples and competitor samples as provided by Marketing and Sales.
From your EXPERTISE to ours
Key responsibilities for this position include:
- Perform all analytical tests to properly evaluate each product provided to the laboratory. Testing to include, but is not limited to Fat, Moisture, Calcium, Salt, Protein.
- Sample and provide assistance to have samples tested, when required, at an outside lab for chemistry and microbiology. Provide all analytical data results to Lab Manager and or/Project Manager in an organized and clear format. Carry out daily, weekly and monthly cleaning of analytical equipment and laboratory area. Monitor chemical reagents and notify Lab Manager when supplies are running low.
- Work closely with laboratory staff.
- Provide technical assistance as needed for Aware of and practice Plant's Good Manufacturing Practices (GMP) as well as Good Sanitation Practices (GSP).
Working Conditions
- Extended hours may be necessary depending on the project needs.To fulfill these responsibilities, tools such as a computer, phone or, and / or allowance(s) may be provided.
- Reasonable accommodations may be made to enable individuals with disabilities to perform these essential duties and responsibilities.
- This position requires physical presence in the plant/office.
- Demonstrate commitment to a safe working environment that promotes the health and well-being of all employees and that will further contribute to the Company's overall performance and success.
Requirements
From your STORY to ours Qualified applicants will contribute the following:
Education
- Associates degree in Dairy Science preferred. Equivalent experience acceptable.
Experience
- 2+ years dairy science experience is favored.
- Must minimally have laboratory experience.
Certifications and specific knowledge
- Solid working knowledge of basic laboratory skills
- Good mathematical skills are required (calculate averages)
- Food industry knowledge is preferred.
- Working knowledge of Word, Excel, and Power point for report
At Lactalis, we offer a comprehensive Total Rewards Program with a variety of affordable benefits and coverage options. We support insurance costs significantly, contribute generously to retirement plans, and offer Paid Time Off from day one. We are committed to your professional growth, providing training and development opportunities, including Education Reimbursement. Join us and grow your career.
Lactalis is an equal employment opportunity employer. We will not discriminate against applicants with regard to any legally-recognized basis including, but not limited to: veteran status, race, color, religion, sex, national origin, age, marital status, sexual orientation, and physical or mental disabilities. Further, any division of the Company that is an Affirmative Action Employer will comply with all related legal obligations.
Description
Ready for more than just a job? Build a career with purpose.At Lactalis in the USA, we're committed to providing meaningful opportunities for our people to learn, grow, and thrive-whether you're just starting your journey with us or looking to take the next step in your career. From day one, we offer the tools and support to help you succeed.
As the world leader in dairy, Lactalis is a family-owned company with over 85,000 pragmatic and ambitious professionals across the globe. Each day, we're proud to produce award-winning dairy products that bring people together.
In the US, we proudly offer an unrivaled house of beloved brands, including Galbani Italian cheeses and ricotta, President specialty cheeses and butters, Kraft natural and grated cheeses, Breakstone's cottage cheese, Cracker Barrel, Black Diamond cheddar, and Parmalat milk. Our yogurt portfolio includes siggi's, Stonyfield Organic, Brown Cow, Oui, Yoplait, Go-Gurt, :ratio, Green Mountain Creamery, and Mountain High, along with a growing family of ethnic favorites like Karoun, Gopi, and Arz.
At Lactalis, we live by our core values-Ambition, Engagement, and Simplicity. We foster a workplace where innovation thrives, diverse perspectives are celebrated, and everyone's unique background and ideas are valued.
Even if you don't meet every qualification, we encourage you to apply. We want to hear about your PASSION, your STORY, and how your EXPERTISE can help us shape the future of dairy.
From your PASSION to ours:
Lactalis USA, part of the Lactalis family of companies, is currently hiring a Supervisor in Mozzarella Packaging based in Buffalo, New York.Summary: Ensures the Mozzarella Packaging department is operating properly.
Essential Duties and Responsibilities include the following. Other duties may be assigned:1.\tAnalyzes and evaluates information concerning daily operations and how these results positively or negatively affect department performance.2.\tEnsures department is running in a smooth efficient manner, completes supervisor rounds as required. 3.\tWorks with all departments to ensure proper adherence to GMP, GSP and QC policies and procedures and proper maintenance of equipment.4.\tSuggest and debate alternative methods and procedures in problem solving procedure. 5.\tParticipates in operating budget, goals, and objectives of the department and works toward meeting and/or exceeding these expectations.6.\tMonitors punches and ensure there are sufficient personnel including temporary hours. 7.\tCompletes all records and charting as required.8.\tMeets regularly with shift supervisors and sanitation supervisors to stay informed about all issues arising in the department.9.\tDepartment employee meetings conducted on a monthly or bi-monthly basis.10.\tPerforms administrative managerial duties in an accurate, timely and professional manner. (Phone calls, voice mail, paperwork, meeting presentations).11.\tResponsible for hiring and scheduling required within the department, including temporary staff if necessary.12.\tActively works on the production floor to facilitate the exchange of data between various departments.13.\tMaintains open communication with all employees including department managers.14.\tImplement special projects and procedures as directed.
Requirements
Qualifications:
*\tAbility to perform a multitude of tasks.
*\tStrong communication abilities, written and verbal.
Education and/or Experience:
*\tHigh School Diploma/GED required.
*\tAssociates Degree in Business Administration or dairy science preferred
*\tKnowledge of computer software: Microsoft Word, Excel, Power Point, Outlook.
*\t3-5 years of Supervisory experience preferred.
*\tPrevious food manufacturing experience preferred.
At Lactalis, we offer a comprehensive Total Rewards Program with a variety of affordable benefits and coverage options. We support insurance costs significantly, contribute generously to retirement plans, and offer Paid Time Off from day one. We are committed to your professional growth, providing training and development opportunities, including Education Reimbursement. Join us and grow your career.
Lactalis is an equal employment opportunity employer. We will not discriminate against applicants with regard to any legally-recognized basis including, but not limited to: veteran status, race, color, religion, sex, national origin, age, marital status, sexual orientation, and physical or mental disabilities. Further, any division of the Company that is an Affirmative Action Employer will comply with all related legal obligations.
Description
Ready for more than just a job? Build a career with purpose.At Lactalis in the USA, we're committed to providing meaningful opportunities for our people to learn, grow, and thrive-whether you're just starting your journey with us or looking to take the next step in your career. From day one, we offer the tools and support to help you succeed.
As the world leader in dairy, Lactalis is a family-owned company with over 85,000 pragmatic and ambitious professionals across the globe. Each day, we're proud to produce award-winning dairy products that bring people together.
In the US, we proudly offer an unrivaled house of beloved brands, including Galbani Italian cheeses and ricotta, President specialty cheeses and butters, Kraft natural and grated cheeses, Breakstone's cottage cheese, Cracker Barrel, Black Diamond cheddar, and Parmalat milk. Our yogurt portfolio includes siggi's, Stonyfield Organic, Brown Cow, Oui, Yoplait, Go-Gurt, :ratio, Green Mountain Creamery, and Mountain High, along with a growing family of ethnic favorites like Karoun, Gopi, and Arz.
At Lactalis, we live by our core values-Ambition, Engagement, and Simplicity. We foster a workplace where innovation thrives, diverse perspectives are celebrated, and everyone's unique background and ideas are valued.
Even if you don't meet every qualification, we encourage you to apply. We want to hear about your PASSION, your STORY, and how your EXPERTISE can help us shape the future of dairy.
From your PASSION to ours:
Lactalis USA, part of the Lactalis family of companies, is currently hiring a Supervisor - Ricotta Packaging - 2nd shift in Buffalo, New York.Summary: Ensures the department is running in a safe, productive manner. Focuses on production, quality and people. Identifies, investigates and works to solve problems that arise. Works closely with department employees and reports any issues to Ricotta Packaging Manager.
Essential Duties and Responsibilities include the following. Other duties may be assigned.1.\tAssists operators in set up and start of packaging.2.\tInsures performance of quality control checks. 3.\tVerifies code information on all cups, boxes, packages and pallet labels.4.\tCompletes and maintains appropriate paperwork/reports.5.\tVerifies operator logs each hour with signature.6.\tPerforms seal checks on each line each half-hour.7.\tTours entire room on a half-hour basis. 8.\tMonitors product giveaway at check weighers and address any issues with the machine operator.9.\tAssures that proper product sampling is complete and taken to the laboratory in a timely manner. 10.\tReviews metal detection logs, addresses any issues that arise. 11.\tChecks cooling spiral temperatures, spiral speeds, and before and after cooling temperatures.12.\tEnsures sufficient manpower is scheduled for next day's activities. Makes adjustments if necessary.13.\tEnsure that there are sufficient supplies (hoods, arm sleeves, and gloves) for the day.14.\tMaintains employee records including attendance, and write-ups as needed. 15.\tMaintains an open line of communication with all employees in Ricotta Packaging department.16.\tIdentifies, investigates and works to solve any problems that arise in the department.
Qualifications:
*\tAttention to detail and accuracy in work required.*\tAbility to perform a multitude of tasks.*\tStrong communication abilities, written and verbal.
Requirements
Education and/or Experience:
*\tHigh School Diploma/GED required.
*\tAssociate's degree in business administration or dairy science preferred
*\tKnowledge of computer software: Microsoft Word, Excel, Power Point, Outlook.
*\t3-5 years of Supervisory experience preferred.
*\tPrevious food manufacturing experience preferred.
At Lactalis, we offer a comprehensive Total Rewards Program with a variety of affordable benefits and coverage options. We support insurance costs significantly, contribute generously to retirement plans, and offer Paid Time Off from day one. We are committed to your professional growth, providing training and development opportunities, including Education Reimbursement. Join us and grow your career.
Lactalis is an equal employment opportunity employer. We will not discriminate against applicants with regard to any legally-recognized basis including, but not limited to: veteran status, race, color, religion, sex, national origin, age, marital status, sexual orientation, and physical or mental disabilities. Further, any division of the Company that is an Affirmative Action Employer will comply with all related legal obligations.
Do you want to become a surrogate? We are now offering a sign on bonus to all qualified and matched surrogates that sign contracts. The first step is to fill out our surrogate application. A fertility specialist will contact you to continue the process. For intended parents interested in surrogacy to start or grow their families please contact us today. The surrogacy process is complex, but we will be with you every step of the way. Call today to get started.
Women who may have the ability to produce eggs but are unable to use their uterus or do not have a uterus, may consider a surrogate. A donated egg may also be used with the surrogate in the event a woman cannot produce her own eggs or her uterus is not intact or insufficient to carry a pregnancy. In either case, the husband's sperm, if viable, may be used.
Using an egg donor unrelated to the surrogate carrier eliminates any biological tie. The egg of the surrogate is never used as part of the assisted reproduction process, so that a surrogate is never in the position of delivering her own biological child.
The basic requirements of a woman to serve as a surrogate are:
- Emotionally stable
- Responsible
- In good physical health
- Non-smoker
- Has had at least one successful pregnancy
- Is capable of carrying a child to full term
A woman is not required to fall within a particular age range to serve as a surrogate, but most intended parents prefer a surrogate under the age of 40. For more information on surrogacy please see the documents on the left side of this page.
In Texas, there is a judicial process for validating the Gestational Contract (the contract between the intended parents and the surrogate). Included within the various requirements for having a Gestational Contract validated by a Texas court is that the intended parents must be married and the surrogate must have previously carried a child to term. Additionally, there are residency requirements that apply to either the surrogate or the intended parents, but not both.
Compensation for a surrogate services generally starts in the range of $35,000 - $40,000, for base compensation with over all fees up to 70k, in many cases. The amount of compensation is dependent upon a variety of factors, including, but not limited to, whether the surrogate carries twins, what procedures a surrogate is required to undergo and whether the delivery is vaginally or by cesarean section.
Coffey Modica LLP is growing and seeking a talented General Liability Associate Attorney to join our team in Buffalo. With over 50 attorneys across eight offices in New York, New Jersey, Connecticut, Florida, and Georgia, we are a leading litigation defense firm known for our high-profile cases, client relationships, and trial excellence.
About the Role:
This is a hybrid position (three days in-office) offering flexibility, hands-on litigation experience, and the opportunity to work on complex, high-stakes matters. You’ll work directly with national and regional clients and collaborate with seasoned trial attorneys across a range of general liability issues, including:
- New York Labor Law
- Personal injury
- Transportation and trucking
- Catastrophic injury
We're looking for attorneys with 2–5+ years of experience in any of these areas. New York Bar admission is required.
What You’ll Do
- Manage your own caseload from day one
- Conduct depositions, court appearances, and motion practice
- Collaborate with partners and senior attorneys on trial preparation
- Engage directly with clients and insurance carriers
- Contribute to a supportive, team-oriented culture
Why Coffey Modica?
- Recognized as one of the Best Companies to Work for in New York (2023, 2024, 2025)
- Meaningful mentorship and internal training programs
- Frequent opportunities for advancement and trial work
- Hybrid work schedule with a business-casual environment
Benefits
- Competitive compensation and annual bonus potential
- 401(k) with firm match
- Generous hybrid flexibility
- Full medical, dental, and vision insurance
We are proud to foster a firm culture grounded in inclusion, collaboration, and continuous learning. Coffey Modica LLP is an Equal Opportunity Employer that values diversity in all forms.
Pay: $65,000.00 - $85,000.00 per year
Why This Is a Great Opportunity
- Join a boutique real estate finance team doing sophisticated deals nationwide with a true small-firm feel
- Take real ownership of closings, title, and survey work (you’re not just “support”)
- Build deep experience in multifamily housing and complex transactions that impact communities
- Work closely with attorneys who value collaboration, mentorship, and high-quality work
- Competitive compensation plus strong benefits in a stable, mission-driven practice
Location: Buffalo, NY (Hybrid, full-time) — collaborate in-office with flexibility for focused work time from home.
Note: Must have 3+ years of transactional commercial real estate experience, including hands-on responsibility for title and survey review and commercial closings.
About Us
We are a boutique law firm with a national footprint focused on affordable housing, community development, and complex real estate finance. Our team advises developers and mission-driven organizations on sophisticated transactions across 30+ states, combining big-deal experience with a supportive, close-knit culture. Confidential Employer.
Job Description
- Manage commercial real estate and multifamily closings from start to finish, including checklists, timelines, and deliverables
- Own title and survey review: analyze commitments, exceptions, endorsements, and survey matters; coordinate curative work
- Draft, revise, and compile closing documents and signature packets; coordinate execution and funding
- Liaise with title companies, lenders, opposing counsel, and client teams to drive deals to the finish line
- Track conditions and closing requirements and ensure clean, organized closing sets and post-closing follow-through
- Maintain high-quality document management and clear communication in a fast-paced transaction environment
Qualifications
- 3+ years of transactional commercial real estate paralegal experience
- Strong, practical experience with title and survey review (not just ordering)
- Experience coordinating commercial closings and managing deal workflows
- Excellent drafting/editing skills and strong attention to detail
- Confident communicator who can coordinate across multiple stakeholders
- Affordable housing or multifamily transaction exposure is a plus
Why You Will Love Working Here
You’ll be trusted with meaningful responsibility, supported by a collaborative team, and given room to grow. The work is sophisticated but the culture is approachable — people share knowledge, pitch in, and take pride in doing the job the right way.
JPC-736
Job Type: Full-time
Benefits:
- Dental insurance
- Paid time off
- Vision insurance
Gerber Ciano Kelly Brady LLP is seeking a Legal Assistant with 3+ years of experience to join the Buffalo Office. The Legal Assistant will provide advanced administrative and legal support across our firm’s footprint, ensuring the smooth operation of case management, document preparation, and client coordination.
The ideal candidate will possess a strong legal background, with experience supporting defense litigation matters preferred, along with expertise in handling complex litigation support tasks, superior organizational skills, and a proactive approach to managing attorney schedules and case progress. This individual will demonstrate professionalism in client interactions, uphold strict confidentiality, and show agility in multi-tasking across high-volume, deadline-driven projects. A team-oriented mindset, coupled with the ability to work independently, will be key to succeeding in this role.
Overall Responsibilities:
- Provide comprehensive administrative and legal support, including drafting and preparing litigation documents such as correspondence, pleadings, discovery demands/responses, motions, subpoenas, and settlement documents.
- Assist with electronic filing in State and Federal Courts, maintaining client confidentiality and secure document handling.
- Communicate with courts, clients, experts, opposing counsel, and co-counsel, keeping attorneys updated on case status and tracking deadlines.
- Manage attorney calendars, proactively handling scheduling, appearances, depositions, and coordinating with court reporters and interpreters as needed.
- Open and close files, ensuring organized and accessible documentation; scan, save, and file documents in the firm’s document management system.
- Perform data entry, process expense reports, check requests, and manage large mailings; assist with document formatting, proofreading, and editing to ensure clarity and accuracy.
- Transcribe dictation, type documents, and arrange travel accommodations as necessary.
- Record and securely store client information, assisting with attorney marketing tasks and supporting overflow work for other attorneys as needed.
- Collaborate on team projects, follow office workflow procedures for maximum efficiency, and perform general administrative and clerical duties as required..
Qualifications:
- 3+ years of experience in litigation support; defense litigation experience preferred.
- Associate’s degree or higher preferred.
- Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Teams.
- Highly proficient with case management systems and other software applications.
- Knowledge of State and Federal Court E-Filing.
- Proficient in multi-tasking, with strong attention to detail, excellent communication, and organizational skills.
- Ability to anticipate schedules and deadlines, moving projects forward proactively.
- Exemplary planning, prioritizing, and time management skills.
- Able to work under deadlines and maintain flexibility to meet unforeseen demands; experience in a high-volume work environment is a plus.
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