Jobs in Forest Grove Minnesota

Summary:

Provides administrative support in a variety of functions to an executive, team, department or another group in an organization. Collects, reviews and analyzes complex and/or confidential information and creates reports, charts, budgets, and other presentation materials. Responds to or routes priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of the executive. Schedules and coordinates meetings, travel, and other group activities. May plan and schedule work and direct other staff to deliver support. Has advanced word processing, spreadsheet, database, graphics software, and analytical skills.

Has gained full proficiency in a broad range of activities related to the job. Independently performs a wide range of complex duties under general guidance from supervisors.

Description:

• Tracks completion of tasks assigned to team members to ensure timely and accurate submission.

• Manage team task board, adding lanes and assigning tasks as needed

• Compiles and formats information as requested, prepares reports, memos, letters, background papers and other documentation as required; uses word processing applications.

• Schedules meetings and changes appointments as warranted or requested.

• Performs routine administrative and facilities support activities

• Takes ownership of team data to keep a clean record of employee and contractor contact information and team makeup

• Ability to combine, organize, and clean data in Excel

• Strong communication skills

• Exceptional writing skills

• Compose communications to teams of software developers, managers, and contractors

• Attend meetings and take notes on task assignments, summarize meetings

• Serve as Audit coordinator, ensuring audits are assigned to the correct parties and following up with auditors and subject matter experts on timeline for completion

• Manage cube assignments, equipment orders, supply orders

• Submit service requests for facility issues

• Collect e-documents and digital signatures, archive employee e-documents

• Exercises discretion in handling a variety of confidential and sensitive issues and assignments; and in providing information or making referrals.

Preferred:

• Ability to pivot data in Excel

• Ability to use task automation tools

• Basic Power Apps skills

Additional Skills/Experience

• A minimum of 3-7 years’ relevant experience.

• A degree from an accredited College/University. If the individual does not have a degree then four additional years of related experience is required.

• Able to obtain Postal clearance;

• Excellent communication skills.

Field Operations Associate

Compensation: $20.19 per hour + monthly bonus potential up to $333

Hours: Monday – Friday, 8:00am to 5:00pm

Job Summary

The Field Operations Associate is responsible for ensuring our customers – including but not limited to contract employees, clients, program offices, and alternative delivery teams – receive superior support from offer accepted through start and management of all onboarding responsibilities. This is a customer-facing role that will support customer interactions, problem resolution, and maintaining general office operations, via telephone, email, and in-person.

Key Responsibilities

Client Onboarding

• Ensure client pre-employment requirements, forms, policies, and documents regarding onboarding are kept current and validated with Compliance departments.
• Manage client requirements for the onboarding packet (e.g., authorization forms, drug tests, background checks etc.) and update the Candidate Tracker with contractor data until candidate is cleared to start

Contractor Onboarding

• Provide world class customer service in every interaction to ensure a quality candidate experience
• Ensure accurate and timely entry of candidate data, onboarding process updates, and all other required documentation within the onboarding and compliance process
• Document all candidate/contractor touchpoints and communicate updates in a timely manner
• Coordinate contractor orientations, I9s, and other onboarding requirements within the local field office
• Provide pre-employment documents and screen requirements to the candidate for review and signature
• Emphasize usage of Direct Deposit or electronic deposit and CashPay to all contractors and clients
• Assist with contractor training and certification requirements
• Attend office meetings to help communicate onboarding statuses as needed
• Enter and manage background, drug testing and medical screening process for contractors
• Manage contractor compliance with key E-Verify requirements (e.g., expired documents, expired compliance)
• Ensure all potential contract employees adhere to pre-employment screen guidelines and are removed from the process if they are not compliant
• Manage the HR folder process to ensure onboarding paperwork is completed in a timely manner

Lifecycle Management

• Serve as contact for contractor questions, and facilitate communication to the center to resolve payroll and invoicing issues (adjustments, lost checks, invoice issues, etc.) with a goal of ensuring customer satisfaction and timely resolution
• Partner with the center to update contractor records for address updates, direct deposit changes, etc.
• Manage the processing of live paychecks
• Manage contractor travel booking requests
• Direct unemployment filing questions and workers compensation inquiries to the proper teams for resolution

Operational Support Activities

• Provide outstanding front office customer service (telephone and reception area)
• Partner with talent acquisition to manage internal onboarding for all field office/on-premise hiring, including I-9 and onboarding paperwork completion, setting up desk, etc.
• In partnership with Field Operations Supervisor, manage internal payroll process
• Asset distribution and collection for new internal hires and terminations
• Maintain outstanding levels of administrative support to all internal and external employees and resolve issues related to process and technology questions
• Serve as primary liaison between field office producers and corporate or center-based teams, and find opportunities to drive partnerships between the center and field employees
• Provide education and accountability to field office/VOP producers around important processes, including timely ESF submittal, timely CRG submittal, timely finish ESF submittal, etc.
• Serve as point of contact for real estate communications (support any in-office updates/moves/installations), and property management
• In partnership with FOS, manage office purchasing (P-card reconciliation) and vendor management (copier maintenance, kitchen appliance service, etc.)
• Order, maintain and organize all office supplies, manage mailing and shipments, and file and maintain office paperwork and office directory

Competencies

• Excellent written/oral communication and interpersonal skills
• Strong decision-making ability
• Ability to tackle complex issues and develop innovative, practical solutions
• Action and detail oriented; able to prioritize while handling multiple tasks
• Excellent time management and focus on deadlines and goals
• Effectively build relationships with all internal partners, both locally and in our corporate and center-based locations

Qualifications

• 2 + years’ experience in a customer service-related position
• Associates degree or two years of applicable experience in customer service
• BA/BS degree in Human Resources, Business, or Accounting preferred

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

At Medtronic, we bring bold ideas forward with speed and decisiveness to put patients first in everything we do. In-person exchanges are invaluable to our work. We're working a minimum of 4 days a week onsite as part of our commitment to fostering a culture of professional growth and cross-functional collaboration as we work together to engineer the extraordinary.

Join one of the most exciting growth opportunities in MedTech! Renal Denervation (RDN) is an innovative procedure that helps patients lower their blood pressure by targeting specific overactive nerves near the kidneys, which can lead to hypertensiona global epidemic affecting up to half of all adults.

The Principal Program Marketing Specialist will lead strategic customer education initiatives for Symplicity, with a focused emphasis on regional and national Integrated Delivery Networks (IDNs), Veterans Affairs (VA), and other designated account groups. This role demands a strategic thinker with a strong background in program development and execution, adept at aligning initiatives with organizational goals to deliver impactful educational programs. The specialist will also support reimbursement education efforts and manage the implementation of ACC/AHA guidelines. Additionally, they will demonstrate flexibility to support and manage other strategic initiatives that significantly impact the business.

A Day in the Life:

• Develop and implement customer education initiatives targeting regional and national IDNs, VAs, and other strategic groups. Ensure alignment with organizational goals and priorities.
• Design and execute educational programs that address implementation of guidelines, reimbursement milestones, and other key initiatives. Tailor programs to meet the unique needs of each audience.
• Collaborate with internal and external stakeholders to ensure program success and alignment with strategic objectives. Build strong relationships with key partners to facilitate program execution.
• Conduct market analysis to identify opportunities for expanding educational outreach and enhancing program impact. Use insights to inform program development and execution strategies.
• Develop and track performance metrics to assess program effectiveness and identify areas for improvement. Report outcomes to senior management and stakeholders.
• Stay informed of industry trends and best practices to continuously enhance program offerings and ensure they remain relevant and impactful.
• Responsible for compliance and documentation for programs.
• Travel required to support Programs, Conferences, POA Meetings, Rep Training.
• Ability to travel as needed, up to 25% of the time.

Qualifications:

Must Have:

• Bachelor's Degree.
• 7+ years of experience in Customer Education, Program Management, Marketing, or Sales role in a medical device or healthcare industry (5+ years with Advanced Degree).

Nice to Have:

• Masters or other Advanced Degree.
• Strong leadership skills with the ability to drive strategic initiatives and collaborate with cross-functional teams.
• Excellent communication and interpersonal skills to engage stakeholders and build partnerships.
• Analytical skills to conduct market analysis and develop performance metrics.
• Ability to manage multiple programs simultaneously and meet deadlines.

Why Join Us:

At Medtronic, we are committed to advancing healthcare solutions that improve lives. As a Principal Program Marketing Specialist, you will play a critical role in delivering strategic educational initiatives that enhance our outreach and strengthen our brand presence.

Physical Job Requirements:

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position. The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role.

Medtronic offers a competitive Salary and flexible Benefits Package A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.

Salary ranges for U.S (excl. PR) locations (USD):$117,600.00 - $176,400.00 This position is eligible for a short-term incentive called the Medtronic Incentive Plan (MIP). The base salary range is applicable across the United States, excluding Puerto Rico and specific locations in California. The offered rate complies with federal and local regulations and may vary based on factors such as experience, certification/education, market conditions, and location. Compensation and benefits information pertains solely to candidates hired within the United States (local market compensation and benefits will apply for others).

The following benefits and additional compensation are available to those regular employees who work 20+ hours per week: Health, Dental and vision insurance , Health Savings Account , Healthcare Flexible Spending Account , Life insurance, Long-term disability leave , Dependent daycare spending account , Tuition assistance/reimbursement , and Simple Steps (global well-being program).

The following benefits and additional compensation are available to all regular employees: Incentive plans, 401(k) plan plus employer contribution and match , Short-term disability , Paid time off , Paid holidays , Employee Stock Purchase Plan , Employee Assistance Program , Non-qualified Retirement Plan Supplement (subject to IRS earning minimums) , and Capital Accumulation Plan (available to Vice Presidents and above, or subject to IRS earning minimums).

Regular employees are those who are not temporary, such as interns. Temporary employees are eligible for paid sick time, as required under applicable state law, and the Employee Stock Purchase Plan. Please note some of the above benefits may not apply to workers in Puerto Rico. Further details are available at the link below:

We lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions. Our Mission to alleviate pain, restore health, and extend life unites a global team of 95,000+ passionate people. We are engineers at heart putting ambitious ideas to work to generate real solutions for real people. From the R&D lab, to the factory floor, to the conference room, every one of us experiments, creates, builds, improves and solves. We have the talent, diverse perspectives, and guts to engineer the extraordinary.

Learn more about our business, mission, and our commitment to diversity here.

It is the policy of Medtronic to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Medtronic will provide reasonable accommodations for qualified individuals with disabilities.

If you are applying to perform work for Medtronic, Inc. (\"Medtronic\") in any position which will involve performing at least two (2) hours of work on average each week within the unincorporated areas of Los Angeles County, you can find a list of all material job duties of the specific job position which Medtronic reasonably believes that criminal history may have a direct, adverse and negative relationship potentially resulting in the withdrawal of a conditional offer of employment. Medtronic will consider for employment qualified job applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.