Jobs in Costa Mesa

Large real estate client that owns and manages apartment communities is seeking to hire an experienced General Claims Adjuster to work with personal injury claims. The position will conduct investigations, ascertain who is responsible, and manage the claim process through to closing the file with the emphasis on closing files as quickly as possible. The position will also assist occasionally on litigated claims, coordinating and working with company attorneys.

To be qualified you must have at least 4 years or more of general liability claims experience, ideally with a TPA or private/public company. We will consider candidates with insurance company experience but are hoping for company or TPA experience in addition.

Job Title: Bid Coordinator (Construction / General Contractor)

Location: KYA Services (Santa Ana, CA)

Department: Preconstruction / Estimating

Reports To: Preconstruction Manager

Position Summary

The Bid Coordinator supports the preconstruction and estimating team by managing the bid process from solicitation through submission. This role is responsible for organizing bid documents, coordinating subcontractor outreach, tracking bid invitations and responses, and ensuring timely and compliant bid submissions. The Bid Coordinator plays a critical role in maintaining accurate records, supporting estimators, and facilitating communication between internal teams, subcontractors, and clients.

Key Responsibilities:

Bid Administration

• Manage the bid calendar and track upcoming bid opportunities.
• Download and organize project plans, specifications, and addenda.
• Set up project folders and maintain document control for bid-related materials.
• Distribute bid invitations to subcontractors and suppliers.

Subcontractor & Vendor Coordination

• Identify and solicit qualified subcontractors and vendors for project bids.
• Maintain and update subcontractor and supplier databases.
• Track subcontractor bid responses and follow up as needed.
• Ensure coverage for all required scopes of work.

Bid Preparation & Submission

• Assist estimators with assembling bid packages and proposals.
• Compile subcontractor quotes and ensure documentation completeness.
• Prepare bid forms and ensure compliance with submission requirements.
• Coordinate timely submission of bids via online portals, email, or physical delivery.

Documentation & Reporting

• Maintain accurate bid logs and project tracking spreadsheets.
• Track addenda and ensure distribution to relevant parties.
• Archive completed bids and maintains historical bid records.
• Assist with post-bid documentation and turnover to project management.

Communication & Coordination

• Serve as a point of contact for subcontractors during the bidding process.
• Coordinate with estimators, project managers, and administrative staff.
• Monitor procurement and bidding platforms (e.g., PlanHub, BuildingConnected, Procore).

Qualifications:

Education

• High school diploma or equivalent

Skills

• Strong organizational and time-management skills.
• Ability to manage multiple deadlines and projects simultaneously.
• Excellent written and verbal communication skills.
• Detail-oriented with strong document management abilities.
• Proficiency in Microsoft Office (Excel, Word, Outlook).

Preferred Software Experience

• Procore
• BuildingConnected
• PlanGrid / Autodesk Construction Cloud
• SmartBid
• Bluebeam

Key Competencies

• Organization and document control
• Deadline management
• Communication with subcontractors
• Attention to detail
• Team collaboration
• Schedule meetings and coordinate calendars
• Assist with data entry and basic reporting
• Provide general support to office staff and management

Work Environment

• Office-based role with occasional interaction with field teams.
• Fast-paced environment driven by bid deadlines.

About the Role - Onsite Contract Position

The Contracts Administrator will support the Corporate and IT departments by managing the intake, review, coordination, and administration of contracts and related amendments. This role partners closely with Legal, internal stakeholders, and external vendors to ensure contracts are accurate, compliant, and efficiently processed. The position will be on-site in Irvine through the end of the year, with potential flexibility thereafter depending on business needs.

Responsibilities

• Process requests for new contracts, change orders, and amendments for the Corporate and IT teams
• Prepare, review, and validate contract documentation, including standard internal templates and vendor-provided contract forms
• Submit contracts to the Legal team for review and incorporate requested revisions or feedback
• Assist with contract negotiations between vendors, internal stakeholders, and Legal
• Maintain accurate, complete, and well-organized contract records within the Coupa contract management system
• Track contract status and ensure timely execution and documentation
• Support internal stakeholders by answering contract-related questions and coordinating next steps
• Additional responsibility for Contract Manager level: Conduct quality assurance reviews of contract forms prepared by other team members to ensure accuracy, consistency, and compliance

Qualifications

• Experience in contracts administration, contracts analysis, or legal operations
• Familiarity with contract lifecycle management systems (Coupa experience strongly preferred)
• Ability to review and interpret contractual language with attention to detail
• Strong communication skills and comfort partnering cross-functionally with Legal, IT, Finance, and vendors
• Highly organized with the ability to manage multiple contracts simultaneously
• Comfortable working on-site in Irvine through the end of the year

Preferred Skills

• Corporate or technology-focused contract support
• Experience supporting change orders and amendments
• Exposure to vendor negotiations or Legal review workflows

Pay range and compensation package

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Equal Opportunity Statement

Vaco/Highspring is committed to diversity and inclusivity in the workplace. We encourage applications from individuals of all backgrounds and experiences.

A national industrial GC are currently searching for Project Managers to be based out of their Irvine office. Eligible individuals will have the following qualifications:

• 3-5 years of experience managing construction projects
• Experience on design-build industrial projects
• Able to estimate your own work and carry a project from cradle to grace

If eligible, you may qualify to receive:

• Up to $150k base salary
• Medical / Dental / Vision
• 401k
• ESOP
• Project-based bonuses

If interested, apply now to submit your resume and project list!

RETS Associates, on behalf of our client, a privately held real estate operating company that owns and manages grocery anchored retail centers, is seeking a 1–3-year experienced Investment Analyst to sit in their beautiful new office space in Irvine, CA. Located right near wonderful options for Restaurants/Shopping/Fitness that help blend the work-life relationship.

This person will support a team of 2 Directors to maintain financial models, portfolio valuations, investment memos/reporting, etc. This role is a true blend of Acquisition and Asset Management functions. The ideal candidate is proficient in financial modeling and ARGUS, has excellent analytical skills, lives locally and is able to commute 5 days a week to Irvine, CA, and is interested in becoming a well-rounded real estate investment professional.

**Must be local to Southern California** Able to commute to Irvine daily.

**Not currently accepting 2026 graduation years. Candidates must have 1+ years post grad/full time experience***

Key Responsibilities

• Analyze potential leases and evaluate their financial impact on property performance
• Underwrite capital projects, repositioning strategies, and acquisition opportunities
• Maintain and update Argus models and assist with portfolio valuations
• Support investment memos, due diligence, and transaction execution for acquisitions and dispositions
• Assist with monthly operations reporting, quarterly board reporting, and annual budgeting
• Conduct portfolio level financial analysis and support lender and investor reporting

Qualifications

• Bachelor’s degree in Finance, Economics, Business, or a related quantitative field
• Retail experience is preferred but not mandatory. Commercial experience mandatory.
• 1 to 3 years of commercial real estate experience
• Strong financial modeling and analytical skills with knowledge of DCF and cash flow modeling
• Advanced Excel skills required; Argus Enterprise experience preferred
• Detail oriented, highly motivated, and strong communication skills
• Interest in building a career in real estate investment and asset management

Specialized Recruiting Group, Irvine is seeking an Office Assistant for a growing consumer goods manufacturing company in the Irvine, CA area. This is a full-time, permanent, evaluation hire opportunity. Hours are 8:00am to 5:00pm. Compensation starts at $22.00 to $26.00/hour.

Responsibilities

• Provide general administrative support to office staff and management
• Greet and assist office visitors in a courteous and professional manner
• Perform filing, data entry, and word processing tasks accurately and efficiently
• Monitor and maintain kitchen area cleanliness and inventory (e.g., supplies, snacks, beverages)
• Assist with scheduling meetings and preparing basic reports or documents

Requirements

• Prior experience in administrative support within an office environment preferred
• Strong verbal and written communication skills
• Proficiency in Microsoft Word and Excel
• Friendly, professional demeanor with a positive attitude
• Proven reliability and punctuality
• High school diploma or equivalent preferred

At Specialized Recruiting Group, our team of employment professionals is deeply connected with local businesses that are actively hiring, giving you a competitive edge in your job search. Whether you are seeking a full-time position or a contract role, our experts are here to help. Enjoy personalized support and access to exclusive job opportunities when you partner with Specialized Recruiting Group.

Director of Property Management

Location:Irvine, CA

Position Summary

The Director of Property Management is responsible for overseeing property management operations across a diverse real estate portfolio, including commercial and residential assets. This role ensures operational efficiency, strong tenant relationships, and optimal financial performance across the portfolio while maintaining compliance with regulatory requirements and operational standards. The Director will lead property management teams, implement best practices, and collaborate with internal departments to support asset performance and long-term investment objectives.

Key Responsibilities

Operational Leadership

• Lead property management teams across commercial and residential properties, including hiring, training, and performance management.
• Develop and implement operational policies and procedures to promote consistency, efficiency, and service quality across the portfolio.
• Oversee day-to-day property operations, including maintenance, vendor management, and tenant services.

Financial Oversight

• Monitor financial performance across the portfolio, including budgets, operating expenses, and revenue.
• Implement strategies to improve property profitability and financial performance.
• Track and analyze key performance metrics such as occupancy rates, retention, operational costs, and maintenance response times.

Compliance & Risk Management

• Ensure compliance with all applicable local, state, and federal regulations, including safety and environmental standards.
• Conduct regular property inspections and operational audits to ensure quality standards are maintained.

Tenant & Stakeholder Relations

• Manage tenant relations and oversee resolution of escalated issues, disputes, and lease enforcement matters.
• Maintain a high standard of tenant satisfaction through responsive service and operational excellence.

Capital Projects & Property Improvements

• Oversee capital improvement projects, renovations, and preventative maintenance programs.
• Coordinate with vendors, contractors, and internal stakeholders to maintain property value and asset performance.

Cross-Functional Collaboration

• Partner with leasing, asset management, and acquisitions teams to support portfolio performance and strategic initiatives.
• Provide reporting and insights to senior leadership and investors on property performance and operational status.

Process Improvement & Vendor Management

• Identify opportunities for operational improvements, cost savings, and enhanced tenant experiences.
• Oversee vendor relationships, contract negotiations, and service agreements to ensure quality and cost efficiency.

Eleven Recruiting is searching for a Regional Supply Chain & Procurement Director for one of our largest Space and Defense companies specializing in large-scale metallic structures, composite systems, precision machining, and mission-critical hardware supporting launch vehicles, hypersonics, and advanced defense platforms.

This leader will unify strategic sourcing and procurement operations across multiple regional manufacturing sites, leveraging collective purchasing power to drive material cost reductions, improve supplier performance, and implement scalable processes that support multi-program growth.

Reporting to the Vice President of Corporate Operations, this leader will architect regional sourcing strategies for direct production materials—including exotic alloys, composite systems, machined components, and outside processing services—while establishing robust supply chain governance, risk management structures, and continuous improvement frameworks.

They will embed supply chain strategy across the entire product lifecycle—from prototype through production ramp and sustainment—ensuring scalability, manufacturability, and cost competitiveness across the regional network.

Responsibilities:

Strategic Procurement Leadership

• Develop and implement unified sourcing strategies for key spend categories including:
• Raw Materials & Exotic Alloys (Titanium, Nickel Super-Alloys, Aluminum, High-Temperature Steels)
• Composite Systems (Carbon-Carbon, Ablatives, Resin Systems, Prepregs)
• Machined & Fabricated Components (Large-Part Machining, Spin Forming, Precision Metal Forming)
• Outside Processing Services (Heat Treat, NDT, Surface Finishing, Welding/Bonding)
• Indirect/Plant-Wide Supplies (MRO, Tooling, Energy, Logistics)
• Lead supplier consolidation efforts to leverage regional scale and deliver year-over-year cost savings.
• Negotiate long-term agreements (LTAs) and framework contracts to stabilize pricing, secure supplier capacity, and improve cash flow.
• Own commercial and contractual execution, including vendor terms and conditions, liability, IP protection, and strategic sourcing frameworks to ensure both agility and compliance.
• Coordinate with Commercial and Program teams to ensure supplier contracts—particularly for raw materials and key commodities—align with customer program timelines and contractual terms.
• Partner with Finance, Program Management, and Engineering to align sourcing strategies with customer contracts, revenue goals, and program timelines.

Operational Integration & Cross-Functional Collaboration

• Align and standardize procurement practices across regional sites to ensure process consistency, visibility, and data integrity.
• Partner with site procurement teams and location leadership to ensure alignment of supply chain goals with site-level objectives for supply continuity, cash flow, production volumes, and plant projects.
• Support long-lead procurement planning, make/buy analysis, and MRP integration to synchronize with production schedules and program milestones.
• Collaborate with Engineering and Program Management to embed Design-for-Supply-Chain (DfSC) and design-to-cost principles into new program launches.
• Drive early supplier engagement in the design phase to optimize manufacturability, lead times, and lifecycle cost outcomes.

Supplier Development & Risk Management

• Lead Supplier Performance Management (SPM) and Supplier Quality Assurance (SQA) programs focused on on-time delivery, quality, and total cost.
• Establish a risk-based supplier segmentation model to monitor critical suppliers, mitigate single-source dependencies, and ensure ITAR/EAR/CMMC compliance.
• Conduct supplier audits, qualifications, and scorecard reviews to maintain compliance with DCMA, DoD, and NASA standards.
• Partner with suppliers on value engineering, capacity expansion, and new material qualification initiatives supporting new product introductions (NPI).
• Develop and maintain dual-sourcing and continuity planning strategies to safeguard critical production materials.

Performance Management & Digital Transformation

• Establish and track key procurement KPIs including On-Time-In-Full (OTIF), Purchase Price Variance (PPV), inventory turnover, and supplier lead time performance.
• Implement supplier operational KPIs tied to on-time delivery, quality, and inventory performance, with routine reviews to ensure accountability and continuous improvement.
• Drive ERP and MRP process discipline across regional sites to ensure accurate BOM structures, material planning, cost roll-up integrity, and data governance.
• Champion digital tools and analytics dashboards to deliver real-time visibility into supplier performance, material spend, and inventory health.
• Drive inventory optimization through regional initiatives such as Vendor Managed Inventory (VMI), consignment programs, and supply consolidation with strategic partners to reduce working capital and lead times.
• Build and lead a high-accountability organization structured around core supply chain domains—planning, sourcing, materials, and supplier development—with clear ownership, measurable KPIs, and alignment to corporate objectives.
• Champion Lean and Six Sigma practices to streamline processes, reduce waste, and improve responsiveness across all sites.

Executive Partnership & Strategic Influence

• Serve as a strategic partner to the executive leadership team, providing real-time supply chain intelligence, material cost projections, and risk assessments to support operational planning, business cases, and customer proposals.
• Collaborate with Finance and Commercial leadership on the annual business plan to forecast material spend, inflation impact, and cost-savings opportunities in support of revenue and profit commitments.
• Communicate progress, risks, and cost-reduction results through executive dashboards and structured reporting.
• Represent Supply Chain in corporate strategy sessions, ensuring alignment between program requirements and long-term procurement initiatives.

Qualifications:

• Bachelor’s degree in Supply Chain Management, Business, Engineering, or related field; MBA preferred.
• 10+ years of experience in procurement or supply chain leadership within aerospace, defense, or precision manufacturing, including at least 5 years overseeing multi-site or regional operations.
• Proven expertise in sourcing metallic and composite raw materials, complex machined components, and outside processing services.
• Strong understanding of aerospace manufacturing processes, technical drawings, and material specifications.
• Demonstrated success in supplier negotiations, contract execution, and cost-reduction initiatives.
• Familiarity with AS9100, ITAR/EAR, CMMC, and defense compliance frameworks.
• Experience with ERP/MRP systems and advanced procurement analytics tools.
• APICS or Lean Six Sigma certification preferred.
• Exceptional leadership, communication, and influencing skills, with ability to work cross-functionally across multiple sites and programs.

Salary: $200,000 - $220,000

Role: Data Analyst (Logistics Risk)

Location: Santa Ana, CA 92707

Duration: 12+ Months (Extension based on performance)

Schedule: Monday–Friday | 8:00 AM–5:00 PM

About the Role

We are looking for a detail‑oriented Data Analyst to support the Risk Control team by analyzing logistics and operational data, identifying potential risks, and driving data‑based process improvements. This position combines data analytics, logistics knowledge, and cross‑functional collaboration in a fast‑paced environment.

Key Responsibilities

• Analyze logistics/operations data (SAP, TMS, WMS, ERP, claims systems) to detect risk patterns and operational gaps.

• Evaluate lease management risk categories: physical, data, measurement, damage, and data accuracy.

• Review KPIs to identify early‑warning indicators or risk exposure.

• Perform root cause analysis and present insights to leadership.

• Build dashboards, automated reports, and risk‑tracking tools.

• Collaborate with cross-functional teams to validate data accuracy and support audits/compliance.

• Translate complex data findings into actionable recommendations.

• Identify and implement process improvements; monitor results.

• Work with large data sets in Excel; build Macros for reporting automation.

• Track operational trends related to loss, damage, delay, and service failures.

Required Qualifications

• Bachelor’s degree in Data Analytics, Supply Chain, Engineering, Statistics, or related field.

• 2+ years in logistics analytics, operations analytics, or supply chain analysis.

• Strong Excel skills (Pivots, VLOOKUP/LOOKUP, data matching, Macros).

• Experience analyzing SAP or similar ERP data.

• Working knowledge of SQL; Power BI/Tableau is a plus.

• Experience with TMS/WMS or logistics performance metrics.

• Ability to handle large datasets and extract insights.

• Prior corporate environment experience preferred.

Top Skills

Advanced Excel (Pivots, Lookups, data comparison, Macros)

Strong analytical & problem‑solving skills

Excellent communication & cross‑functional collaboration

Preferred Competencies

• High attention to detail and data accuracy

• Ability to convert data into business insights

• Strong organization & follow-through

• Ability to thrive in fast-paced environments

• Proactive and solutions-focused mindset

Work Breakdown (Approx.)

• 50% Data analysis (Excel/SAP/logistics data evaluation)

• 25% Communication, collaboration, solution execution

• 25% Accuracy checks, error prevention, process improvement

General Purpose

We are seeking an experienced Asset Manager in the Commercial Retail sector to oversee a portfolio of assets and drive performance across both property-level operations and portfolio-level reporting. This role requires a strategic thinker with strong financial acumen, a working knowledge of retail strip center operations, and experience supporting investment-level decision making. The Asset Manager will work closely with multiple departments in various capacities utilizing curiosity, tenacity, and being pro-active, coupled with strong communication skills and energetic personality.

Duties include:

• Working collaboratively with the team to develop operating and capital strategy for the portfolio
• Reviewing portfolio performance including NOI, cash flow, asset values and progress towards achieving asset strategies
• Oversee financial and operational performance of a portfolio of retail properties
• Reviewing and approving proposed budgets, CAM reconciliations, forecasts, capital projects, and other expenditures with focus on maximizing value, validation assumptions and addressing areas of concern
• Working closely with Property Management team during budget process to ensure financial health of properties and adequate funding
• Preparing financial reports and communicating results to necessary parties
• Conducting property site tours of portfolio
• Overseeing CC&R tracking, reviewing and abstracting
• Making recommendations to leadership for formatting, automating, and/or upgrading processes that would increase/streamline work flow
• Communicating and reporting to VP of Asset Management with all high-risk legal matters
• Supporting VP of Asset Management with specialty ancillary income leases, as necessary, such as cell tower, EV charging concepts, cable companies, ATM and water kiosks
• Supporting team with underwriting of acquisition and disposition opportunities

Education and Experience

• Bachelor’s Degree in Business or related field required
• Extensive background reviewing and producing financial reports and communicating results
• 7+ years of proven portfolio/asset management background within commercial real estate overseeing at least 2 million square feet of retail space
• Knowledge of computers and relevant software applications such as Outlook, Word, Excel, and Yardi
• Intermediate to expert Excel skills with the ability to use most formulas and format spreadsheets as well as developing detailed reports
• Extensive experience engaging with senior management, investors, tenants and brokers
• Ability to think and act strategically with experience analyzing lease and investment decisions
• Ability to interpret contracts and agreements and their impact on strategic decisions
• Experience in real estate fund management a plus

Other Skills

• Enjoys achieving results and realizing the desired impact of a task or project
• Comfortable pushing through obstacles in a productive way to complete projects on time
• Organized with strong attention to detail
• Team player with a strong foundation in fund level financial analysis

Company Benefits

• Medical Insurance (Kaiser and Anthem) – Company covers 75% of total premium
• Dental Insurance – flat rate of $25/month
• Vision Insurance – 100% covered for employee
• Life Insurance, AD&D, Short-Term and Long-Term Disability Insurance (100% company paid)
• Voluntary Life Insurance
• 401k with matching (up to 3% match, 100% vested from enrollment)
• Health Savings Account (HSA)
• Paid time off
• 48 hours of Sick time
• Volunteer time off
• 10 paid holidays
• Holiday break
• EV Charging
• Celebrations and festivities throughout the year

Red Mountain Group was established as a result of one man’s vision - that anything is possible and that every challenge brings its own opportunity. This philosophy has been the driving force behind RMG since being founded by Michael Mugel in 1991. Starting with the purchase of a single distressed shopping center in Mesa, Arizona, today RMG is an established and innovative leader in the retail redevelopment industry, with a current portfolio of more than 6 million square feet located across 21 states.

Our in-house abilities include Asset/Portfolio Evaluation, Property & Asset Management, Leasing & Marketing, Project Construction Management, Retail & Mixed-Use Development, Entitlements, Acquisitions & Dispositions, and Financing.

This is not a hybrid or remote position.

Red Mountain Group is an equal opportunity employer.