Jobs in Castro Valley Ca Alameda County, CA

At Arbon Equipment, a Rite-Hite Company, your work makes an impact. We deliver industry-leading solutions that keep workplaces safe, productive, and efficient. When you join Arbon Equipment, you're not just selling or servicing equipment - you're building trusted partnerships with customers and growing your career with a company backed by the strength of Rite-Hite's global innovation.

Rite-Hite Sales Professionals work within protected territories to represent our various lines of products and services. Our customer base includes organizations operating warehouses, with an emphasis on Fortune 500 manufacturers and distribution centers. This is an outside sales position focused on growing our service business, including planned maintenance programs, repair services, parts, and accessory products. You will be responsible for growing existing accounts, prospecting and securing new customers, and introducing new products within the assigned territory.

This role supports the East Bay and North Bay territory, with Hayward and Oakland serving as the central hub and coverage extending north toward Santa Rosa. The position is based out of our Hayward, CA office and requires regular travel throughout the territory.

While classified as an outside sales role, this position operates in a full-cycle sales capacity, encompassing prospecting, quoting, account management, and ongoing customer relationship ownership.

Rite-Hite sells the best, and we hire the best. Successful candidates will combine a 4-year degree with a minimum of 3 years of successful outside sales experience in an industrial or comparable commercial setting. In addition, Sales Representatives must possess strong communication, interpersonal, and presentation skills; be skilled at building productive business relationships; and demonstrate good mechanical aptitude. Sales Representatives must have knowledge of their territory and customer base, be able to develop solid territory business plans, and effectively cover their territories on a daily basis.

What We Offer

At Arbon Equipment - A Rite-Hite Company, we take care of our people - because when you're supported, you can do your best work. Our benefits are designed to support your health, your future and your life outside of work:

• Health & Well-being: Comprehensive medical, dental, and vision coverage, plus life and disability insurance. A robust well-being program with an opportunity to receive an extra day off and more.

• Financial Security: A strong retirement savings program with 401(k), company match, and profit sharing.

• Time for You: Paid holidays, vacation time, and personal/sick days each year.

Join us and build a career where you're supported - at work and beyond.

Rite-Hite is proud to be an Equal Opportunity Employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic under federal, state, or local law.In accordance with VEVRAA, we are committed to providing equal employment opportunities for protected veterans.We are also committed to maintaining a drug-free workplace for the safety of our employees and customers.

About Reputation

Reputation, founded in Silicon Valley in 2013, is the industry's sole platform that uses an AI-powered product stack to help companies measure, manage, and scale their real-time reputation performance everywhere, effectively functioning as a business's eyes and ears across all customer feedback channels to uncover predictive insights. This market leadership is reinforced by significant funding from top-tier firms like Bessemer Venture Partner, Kleiner Perkins, and Marlin Equity Partners, driving substantial annual recurring revenue from Global Fortune 1000 companies, major automotive OEMs, healthcare systems, and top property management firms, with trust from over 250 partners including Google and Meta. Recognized recently as America's Greatest Midsized Workplaces by Newsweek which rewards excellence and career development, and attracts player-coaches, team-oriented collaborators, and individuals who value perseverance and hustle.

Your Role at Reputation

Reputation, the leader in Online Reputation Management, operates in a dynamic space ripe with opportunity. Our solutions are core to the marketing and operational strategies of mid-market and Enterprise customers across a wide range of industries. Having defined the category more than 15 years ago, Reputation is now helping organizations reimagine how they manage brand trust, customer experience, and operational insights in the AI era.

As an Account Executive, Enterprise - Automotive, you will play a critical role in driving strategic growth within one of Reputation's most important industry verticals. You will own and expand relationships with large Automotive organizations while winning new enterprise customers across dealer groups, OEMs, the aftermarket retail service industry and automotive technology ecosystems.

You thrive in a high-performance environment where curiosity, preparation, and strategic thinking set top performers apart. You're not just closing complex deals-you're building long-term executive relationships and helping Automotive organizations solve meaningful business challenges tied to customer experience, brand perception, and operational performance. You know how to engage senior stakeholders, connect vision to measurable value, and navigate sophisticated buying processes to turn opportunity into lasting partnerships and revenue.

How You'll Shape the Experience

• Own and drive new enterprise business within the Automotive vertical.

• Develop and execute thoughtful account strategies to break into new organizations and expand existing relationships across dealer groups, OEMs, the aftermarket retail service industry, and automotive service networks.

• Lead sophisticated, multi-threaded sales cycles involving executive stakeholders and complex buying groups.

• Build trusted advisor relationships with senior leaders including CMOs, CXOs, Directors of Marketing, and VPs of Operations across Automotive organizations.

• Position Reputation's platform as a strategic solution for improving customer experience, online presence, and brand trust across the Automotive customer journey.

• Navigate large organizations by aligning multiple stakeholders around measurable business outcomes and value.

• Collaborate cross-functionally with Marketing, SDRs, Customer Success, Product, and leadership to win and grow strategic accounts.

• Identify whitespace opportunities within target Automotive accounts to drive long-term expansion and revenue growth.

• Bring industry insight and customer feedback back to the business to help shape go-to-market strategy within the Automotive sector.

• Maintain strong pipeline discipline, forecast accuracy, and clear deal execution plans.

• Contribute to a high-performance, collaborative sales culture focused on learning, winning, and continuous improvement.

• Perform additional duties as assigned.

The Skills That Set You Apart

• 8+ years of experience in SaaS sales

• Undergraduate degree preferred; equivalent relevant experience will also be considered.

• Experience selling into the Automotive industry such as dealer groups, OEMs, automotive technology providers, aftermarket retail service industry or related ecosystem partners.

• Proven track record of exceeding quota in a consultative sales environment.

• Demonstrated ability to independently build pipeline through prospecting, networking, and strategic outreach.

• Experience managing complex, high-value deals involving multiple stakeholders and long sales cycles.

• Ability to understand the Automotive landscape and position solutions around evolving customer expectations and digital transformation.

• Strong executive presence with the ability to influence senior decision-makers.

• Highly motivated self-starter who thrives in both independent and team-based environments.

• Excellent communication, presentation, and interpersonal skills.

• Proficiency in Salesforce (preferred) with strong forecasting discipline.

• Adaptable to changing circumstances and able to drive alignment internally and externally.

Where You'll Connect & Collaborate

• This role is aligned to the region or territory you support (western U.S. coverage), and we prefer that you are based anywhere within that region. While this position is not tied to a specific office, we value in-person connection and collaboration. Travel to a Reputation office or customer site may be required periodically for team meetings, customer engagement, or key business moments (25-35%).

Our Benefits & Perks

We believe our people deserve to feel supported, valued, and rewarded both in and out of work. That's why we offer a generous and thoughtfully designed benefits package, including:

Paid Time Off:

• Flexible PTO for salary paid employees

• Hourly employees accrue PTO based on tenure & receive 5 sick days annually. Sick days are available day 1. PTO accrues on a per paycheck basis.

• 10 company paid holidays plus 4 "Extended Company Holidays," which are additional paid days off for the company.

Health and Welfare Benefits

• Multiple medical and dental plan options, plus 100% company paid vision coverage

• 401k available through Fidelity

• Paid Parental Leave for all eligible employees as of day 1 of employment

• Employer paid short and long term disability and life insurance

• Critical Illness, Accident & Hospital Indemnity insurance

• Employee Assistance Program (EAP)

• Access to a wide variety of perks and wellbeing apps:

- PerkSpot: Employee discount program

- Wellhub (Gym Pass): Access to virtual wellbeing apps, coaching, and gym memberships

- Carrot Fertility: Support for fertility, family planning, maternity, parenting, and hormonal health

- Omada: Virtual prevention and physical therapy program

- Ladder: Supplemental life insurance

- SoFi: Financial wellbeing platform with 1:1 advice

- Fetch: Pet insurance discount program

- Spring Health for Guardian: Virtual mental health support

- XP Health for Guardian: Virtual eyewear platform

- : Mortgage services discount program

We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

To learn more about how we handle the personal data of applicants, visit ourCandidate Privacy Notice.

Applicants only - No 3rd party agency candidates.

About Us:

Kronenberg Law PC is a leading defense litigation firm located in the Lake Merritt area of Oakland. We have a strong trial practice throughout the state and federal courts in California and have tried cases in the state and federal courts in Texas, Montana, Arizona, Nevada, South Carolina, and North Carolina. Our exciting Practice Areas include litigation defense in personal injury, catastrophic personal injury, professional liability, product liability, premises liability, construction defect, and other statewide practice areas, including California and national sexual abuse cases defending the business entity (not the perpetrator). You will have your own cases to manage and work up. You will handle the client reporting, discovery, motions, hearings, depositions, and trial prep under supervision from the owner. Our attorneys and staff work together in a collaborative and team-oriented environment to obtain top-tier results.

Our small, busy litigation defense firm in the Lake Merritt area of Oakland, CA, seeks an experienced civil litigation attorney with one to 15 years of relevant experience in all phases of insurance defense litigation including case management, motion practice, and discovery, as well as handling hearings, depositions, arbitrations, and trials. Although we would prefer that you have some insurance defense experience, we are also interested in working with developing talented attorneys who come to us with excellent skills in any litigation arena. If you have substantive litigation experience and are looking for an opportunity in a growing, collaborative firm, we invite you to apply.

This is a unique opportunity for the right candidate, as you will have a designated case load that allows you to make strategic and case handling decisions. You will interact directly with clients, opposing counsel and the courts, and will have the benefit of working with seasoned attorneys to help with your professional development.

We are one of the premier insurance defense trial firms in California. If you are interested in defense litigation and are against people trying to get away with false injury claims, this will be a good place for you.

Admission to the California State Bar is mandatory.

Responsibilities:

• Conduct legal research and analysis to provide legal advice and representation to clients in various areas of law, including personal injury, premises liability, sexual abuse, civil rights, and more.
• Draft pleadings, motions, and other legal documents for court proceedings.
• Attend hearings, depositions, and trials to represent clients in court.
• Work closely with clients to understand their legal needs and provide effective solutions.
• Communicate with opposing counsel, judges, and other parties to negotiate settlements and resolve legal disputes.
• Manage a caseload of complex legal matters and prioritize tasks to meet deadlines.
• Keep abreast of changes in laws and regulations in California.

The firm works on exciting, often high-risk cases throughout California and some national cases. We are a cloud-based, paperless office. We offer competitive compensation and medical/dental/vision benefits. We also have a 401k/Defined Benefit Plan with employer contribution and standard paid absences for vacation and sick leave after accrued, with year-end bonuses and annual salary reviews. Your MCLE and association dues are paid by the firm. Salary range is $140k-$200k depending on experience.

Interested applicants should reply with a cover letter and resume, please. All applications will remain confidential.

Keywords: Associate, Senior Associate, Attorney, Litigation Attorney, Counsel, Litigation, Civil Litigation, Insurance Defense

HaleyNelson Law, PC is seeking a full-time Associate Immigration Attorney to join our team. We are an Oakland-based, inclusive immigration law firm with a diverse and supportive team that specializes in asylum, removal defense, criminal/immigration issues, waivers, family applications, LGBTQAI+ cases, and Federal Court litigation.

We are looking for a passionate, bilingual immigrant advocate who wants to be part of a collaborative team to deliver exceptional legal services to our clients in an environment that emphasizes a balance between personal responsibility and collaboration. The ideal candidate will be a positive, solution-driven individual who brings creativity and passion to the work and who looks for ways to improve systems and processes to be more efficient. Our practice is founded on reliable, proven systems, clear goals, and efficiency. Self-care and work-life balance are priorities for us. We deeply value diversity and inclusivity.

Duties and Responsibilities:

• Be responsible for all aspects of case management, including tracking casework, meeting goals, and coordinating with team members on client accounts.
• Represent clients in applications before the Immigration Court, Board of Immigration Appeals, and Federal Courts on a variety of immigration applications including asylum, withholding of removal, CAT relief, bond, cancellation of removal, waivers, and family-based applications.
• Represent clients before USCIS on family-based, asylum, LGBTQAI+, U/T visas/VAWA, DACA, SIJS, and naturalization applications.
• Offer clear and concise advice to clients regarding their immigration options under current law and procedures.
• Supervise the drafting of forms and gathering of evidence for cases.
• Work collaboratively with supervising attorneys, associate attorneys, paralegals, and other support staff to prepare cases.
• Maintain organized case notes and information in the firm’s case management system.
• Manage an independent caseload and provide case support to the principal attorney.
• Diligently track casework to keep on top of strategic goals
• Conduct legal research and writing in support of both affirmative and defensive applications as well as in support of federal litigation and advocacy before various immigration agencies
• Help to improve office systems, policies, and procedures to enhanced efficiency.

Requirements:

• Juris Doctorate degree and active bar admission in any state, California bar preferred
• 3-4 years’ experience in immigration law, preferably in direct representation before USCIS, the Immigration Courts, the Board of Immigration Appeals and the Federal Courts.
• Fluency in spoken and written Spanish
• Strong oral and written communication skills
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines independently
• Strong legal analysis and experience in conducting legal research independently, as well as strong written and oral advocacy with an attention to detail
• Be self-motivated, capable of setting clear strategic goals, and work well independently
• Have experience delegating effectively and supervision of staff
• Be a collaborative team member comfortable seeking input or collaborating on novel or complex issues.
• Have a demonstrated interest and passion for immigration law, and an interest in working in a fast-paced and varied environment
• Valued skills include empathy, creativity, adaptability, resilience, and consistency
• Expected proficiency in case management software, Microsoft Word, Adobe, Google Suite, and other standard office programs.
• LGBTQAI+ and BIPOC applicants are strongly encouraged to apply.
• Please send a cover letter and resume to

Compensation & Benefits

• Competitive salary commensurate with experience. Salary range - $95,000.00 - $120,000.00/year
• Health insurance, paid time off, and 401K-matching
• Coverage of bar dues, CLE, and professional development
• Supportive, mission-driven environment with opportunities for growth

Experience - State Bar License, 3 years immigration law experience, and Spanish fluency required

Send resume, short writing sample, cover letter and references to:

Job description:

At Venardi Zurada, we are a dedicated team of legal professionals committed to advocating for individuals who have been injured due to the negligence of others or treated unlawfully in the workplace. Our firm specializes in a wide range of personal injury claims, including auto accidents, slip and falls, medical malpractice, and employment cases. We are committed to providing our clients with compassionate, comprehensive legal representation to secure the justice and compensation they deserve. We are the Proud Sponsors of the San Francisco 49er’s and we are deeply committed to our communities.

Role Overview:

We are seeking a highly organized, empathetic, and detail-oriented individual to act as a Litigation Assistant to join our growing team. This position involves document management, and coordination with various stakeholders to ensure smooth case progression and optimal outcomes.

Key Responsibilities:

Request, obtain, review and itemize medical records and billing records.

Coordinate the investigation of claims, including gathering medical records, accident reports, and other essential evidence.

Manage case documentation, ensuring all relevant information is accurately filed and easily accessible.

Provide empathetic support to clients, helping them navigate the complexities of the legal system while addressing their concerns and questions.

Qualifications:

Minimum of 1-2 years of experience in a case management or legal assistant role, preferably within a personal injury law firm.

Excellent organizational and time-management skills, with the ability to manage multiple cases simultaneously.

Proficient in legal software and Microsoft Office Suite.

Exceptional interpersonal and communication skills, with a focus on client service.

Ability to work independently and as part of a team in a fast-paced environment.

Competitive salary and benefits package.

Full Time position at $28.00-$30.00 per hour depending on experience.

Opportunities for professional development and career advancement.

A supportive and collaborative work environment.

Venardi Zurada is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday (830am-5pm)

Job Type:

Full-time. In person. THIS IS NOT A REMOTE POSITION. OAKLAND OFFICE.

Role Description

We are seeking a full-time First-year Associate Litigation Attorney to join our team at our Oakland, CA office. This role involves managing workers' compensation cases, drafting legal documents, attending court hearings, conducting depositions, and preparing for trials. The Associate Litigation Attorney will work closely with senior attorneys and clients, providing dedicated legal support and representation in line with the firm’s mission of achieving the best outcomes for clients. We offer a structured mentorship program for new attorneys. Direct client exposure. Court experience within the first 2 months. Clear promotion timeline.

Daily Tasks:

• Opportunities to participate in trials and depositions.
• Draft and prepare pleadings, motions, and other legal documents.
• Develop legal strategies to resolve cases favorably and cost-effectively for clients.
• Develop and deliver arguments and represent clients in court
• Bring a team-oriented and positive attitude to our Oakland office.
• This is an in-office position for the first year.

Your Skills:

• Fluent in Spanish
• Licensed and in good standing with the California State Bar.
• Have a can-do attitude and willing to pick up the phone to get results
• Strong critical thinking, interpersonal, and public speaking skills.
• Ability to negotiate, research, and communicate both verbally and in writing.
• Ability to exercise common sense in complex situations.
• Adaptable and meticulous attention to detail.

What We Do for You:

• Unlimited opportunities for growth and advancement.
• PTO and holidays paid.
• Team outings and sponsored events.
• 401K with discretionary matching.
• No-cost to low-cost medical health insurance.
• Great dental and vision insurance programs.
• Free parking

At Franco Muñoz Law Firm, we celebrate being an equal employment opportunity provider and are happy to make reasonable accommodations to enable individuals with disabilities to perform essential functions throughout all terms of employment and the application process.

Compensation and Benefits:

Annual compensation of $95,000-$110,000 your first year

The Engineering Assistant will provide technical and administrative support within an engineering environment. This role supports a team of engineers and assists with work related to the design, construction, maintenance, and operation of infrastructure. Under general supervision, the Engineering Assistant will perform a variety of technical and office-based tasks, including but not limited to:

• Creating charts, graphs, drawings, and technical sketches
• Collecting, reviewing, and analyzing engineering data
• Performing and verifying mathematical calculations
• Preparing and reviewing computer inputs and outputs
• Writing, updating, and revising basic computer programs or automated tools
• Managing engineering drawings, files, and documentation
• Assisting with contract-related tasks and general administrative support associated with technical office operations

Qualifications

• Associate degree in Engineering or an equivalent combination of technical education and relevant experience
• 2-3 years of experience in clerical or administrative support roles
• Proficiency with business and technical software, such as Microsoft Office Suite, SAP, Adobe Acrobat, or similar tools
• Ability to interpret written technical standards and effectively communicate information both verbally and in writing
• Experience preparing complex forms, reports, records, and reference materials used for reporting and audits
• Strong work ethic and a high level of professionalism
• Excellent interpersonal skills with a positive, collaborative, team-oriented mindset
• Strong attention to detail and accuracy
• Clear and effective written and verbal communication skills

Interested applicants must send a resume and a cover letter via email to to be considered.

ABOUT CAPH/SNI

The California Association of Public Hospitals and Health Systems (CAPH) represents the state’s 17 public health care systems, forming the core of California’s health care safety net. CAPH advances policies that strengthen its members’ ability to provide high-quality, culturally responsive care for all Californians and to train the next generation of health care professionals.

The California Health Care Safety Net Institute (SNI), CAPH’s 501(c)(3) affiliate, supports this mission through programs that improve care delivery and patient outcomes. Together, CAPH and SNI function as a matrix organization, working side by side to achieve shared goals for California’s public health care systems and the communities they serve.

The ideal candidate understands and embraces CAPH/SNI values—dedication to the mission of ensuring equal access to high quality health care for all; collaboration with shared accountability; and excellence, as well a genuine interest in health care and desire to learn more to effectively support policy efforts. CAPH/SNI are committed to advancing equity and are deeply committed to racial, cultural, and ethnic diversity. Qualified applicants of all races, people with all abilities, and veterans are encouraged to apply.

WORK ENVIRONMENT

CAPH/SNI operates in a hybrid work environment, with two required in-person days (Monday and Wednesday) at the office in Oakland, CA for those living 40 miles or less from the office; one required in-person day (Monday) for the other group. The remaining days are conducted remotely.

SUMMARY

Reporting to the Director of Policy, the Associate Director will analyze and/or develop a set of policy and legislative initiatives, either individually or as part of a team, that strengthen the ability of public hospitals to meet their long and short-term goals. A successful Associate Director of Policy will be proactive and curious and, over time, come to deeply understand CAPH’s strategies, goals, and interdependencies to effectively and efficiently develop policies and positioning and advance CAPH’s priorities. This position is classified as exempt.

PRIMARY RESPONSIBLITIES

Under general supervision from the Director of Policy and following agreed-upon policy objectives and plans, the Associate Director of Policy is responsible for developing a variety of policy positions related to public health care systems. He/She/They will work in close partnership with the CAPH government relations team, CAPH members, and external partners to effectively support public health care system goals and strategies. Key responsibilities include:

• Lead work on a portfolio of state and federal policy issues on behalf of CAPH and its members. This may include analysis, the development of recommendations, and engaging with state and federal departments and external stakeholders to advance this work.
• Lead and/or participate in issue-specific teams to advance policy work, collaborate with colleagues, and provide input, analysis, and expertise on assigned issue areas.
• Represent CAPH at stakeholder forums, informational and legislative briefings, and other external convenings. Establish and maintain effective relationships with administrative and legislative staff and stakeholders with interests/ties to relevant policies.
• Inform members and CAPH’s Board of Directors on key policy developments through presentations, memos, and other written updates. Facilitate dialogue/feedback with members on policy issues, building consensus when needed.
• Acquire and maintain proficiency in knowledge of public health care system financing, operations, and care delivery and actively apply this knowledge to inform policy work.

KNOWLEDGE & EXPERIENCE

• Advanced degree in public policy, public health, public administration or closely related field is preferred.
• Minimum of 5 years of health policy experience.
• Strong knowledge of Medicaid/Medi-Cal required.
• Demonstrated ability to build effective relationships in a variety of policy and advocacy settings.
• Experience analyzing policies, developing strategies to support, oppose or advance changes, and advancing those strategies.
• Strong written and verbal communication skills.
• Excellent interpersonal skills and ability to work effectively in a small, team-based environment.

The starting salary range for this position is $115,000-$135,000. CAPH offers an extremely competitive benefits package.

Interested applicants must send a resume and a cover letter via email to to be considered. 

Outpatient Surgery Center looking to bring on Administrator! Lucrative Bonus Incentive Program and Full Relocation!

Outpatient Surgery Center in which physicians have an ownership and investment interest. State-of-the-art, multispecialty facility performs procedures in: Orthopedics, Pain Management and Plastic Surgery. 2 Operating Rooms and 1 Treatment Room

Responsible for directing, coordinating, and controlling all aspects of the operating functions, processes, and staff of the facility while demonstrating the primary goal of efficiently providing surgical services that exceed customer expectations and improve clinical and financial operations.

Qualifications:

• Ideal candidate for this role will either have Ambulatory Surgery Center (ASC) leadership experience or hospital surgical leadership experience with ASC exposure.

ABOUT CAPH/SNI

The California Association of Public Hospitals and Health Systems (CAPH) represents the state’s 17 public health care systems, forming the core of California’s health care safety net. CAPH advances policies that strengthen its members’ ability to provide high-quality, culturally responsive care for all Californians and to train the next generation of health care professionals.

The California Health Care Safety Net Institute (SNI), CAPH’s 501(c)(3) affiliate, supports this mission through programs that improve care delivery and patient outcomes. Together, CAPH and SNI function as a matrix organization, working side by side to achieve shared goals for California’s public health care systems and the communities they serve.

The ideal candidate understands and embraces CAPH/SNI values—dedication to the mission of ensuring equal access to high quality health care for all; collaboration with shared accountability; and excellence, as well a genuine interest in health care and desire to learn more to effectively support policy efforts. CAPH/SNI are committed to advancing equity and are deeply committed to racial, cultural, and ethnic diversity. Qualified applicants of all races, people with all abilities, and veterans are encouraged to apply.

WORK ENVIRONMENT

CAPH/SNI operates in a hybrid work environment, with two required in-person days (Monday and Wednesday) at the office in Oakland, CA for those living 40 miles or less from the office; one required in-person day (Monday) for the other group. The remaining days are conducted remotely.

SUMMARY

Directly reporting to the Vice President of Finance, General Counsel, this position is responsible for analyzing, supporting and developing financial, policy and operational initiatives that strengthen the ability of public hospital systems to meet their long and short-term goals. This position is responsible for participating on and/or leading project teams and certain policy areas under the direction of the Vice President of Finance, General Counsel; communicating the results and implications of financial data analyses to staff, stakeholders, and members; and building external relationships with member leadership, California state administration and other stakeholders. It is essential that this position seek to understand CAPH’s strategies, goals, and interdependencies to effectively and efficiently develop policies and execute on legislative initiatives. This position is classified as exempt.

PRIMARY RESPONSIBLITIES

Under general supervision from the Vice President of Finance, General Counsel and working with the other members of the CAPH finance and policy teams, the Senior Finance Health Care Policy Analyst is responsible for developing, leading or supporting the analytical and financial work required in the support of policies and programs which further the interests of public hospital systems in California, particularly in the areas of health care financing for low-income individuals and the impact of health care reform on public hospitals. Key responsibilities include:

§ Provides expertise and stewardship in relevant data sets, including hospital finance data and is comfortable conducting high level data analyses and working with large data sets

§ Under direction from the Vice President of Finance as well as other members of the CAPH finance team, conducts analyses and recommends possible strategies and positions on initiatives, including identifying and troubleshooting financing and data limitations as well as operational and policy issues at the local, state and federal levels

§ Develops proposals to preserve and enhance health care safety net funding

§ Translates the results of financial data analyses into easy-to-understand charts, graphs, and other visuals, to explain the analysis and conclusions to the VP of Finance, other staff, stakeholders (including the State), member CFOs, and others

§ Informs and advises colleagues on connections between this work and other ongoing CAPH priorities, and makes recommendations for action

§ Collaborates with colleagues on other teams to provide clear and concise input, analysis, and expertise on issues as assigned, such as those related to waiver programs and Medi-Cal managed care financing structures

§ Anticipates, identifies, and responds to CAPH member hospital needs related to finance and safety net funding issues

§ Establishes and maintains effective relationships with State administration staff and stakeholders with interests/ties to relevant policies

§ Collaborates with other team members to solicit their input in order to strengthen analytic products

§ Provides recommendations on ways to enhance data capabilities and increase organization depth in data sets

§ Identifies program/project linkages that will strengthen the organization’s ability to effectively support the member public health care systems ultimately meeting their mission

§ Represents CAPH at stakeholder forums, informational and legislative briefings, and other external forums

§ Tracks, analyzes, and supports the advancement and revision of relevant legislation and regulations on a timely basis

§ Acquires, maintains, and educates members in the proficiency of public health care system financing knowledge

KNOWLEDGE & EXPERIENCE

·        4+ years of health analytics, finance, policy within hospital, health plan, or other related health care settings

·        Strong quantitative and analytic abilities, including financial modeling.

·        An advanced degree in public policy, finance, health care administration, or closely related field is preferred but not required

·        Advanced Excel skills required and experience with statistical software packages is a plus but not required

·        Ability to conceptualize, structure, and conduct quantitative and policy analyses

·        Ability to link and communicate technical data with policy issues

·        Ability to effectively manage multiple priorities in a fast-paced, intense and often times unpredictable environment

·        Demonstrated ability to build effective relationships and represent CAPH in a wide variety of policy and advocacy settings

·        Ability to analyze legislation and health policy proposals at state and federal levels is not required but is a plus

·        Ability to conduct analyses and propose strategies for consideration by the VP of Policy and Leadership in response to changes in health care policy

·        Solid understanding of California health policy, particularly as it relates to underserved and low-income populations

·        Strong written and verbal communication skills

·        Excellent interpersonal skills and ability to work effectively in small, team-based environment.

The starting salary range for this position is $115,000-$135,000. CAPH offers an extremely competitive benefits package.

Interested applicants must send a resume and a cover letter via email to to be considered.  

We’re looking for a highly intelligent, strategic, and driven individual with exceptional communication skills and organizational abilities to join our team as a deputy chief of staff / executive personal assistant to a busy tech founder with a young family. This role will report to and work closely with the Chief of Staff to serve as the right-hand of the Principal and his family across all facets of their domestic office and household affairs. In this capacity, the ideal candidate will be able to seamlessly balance and transition from critical strategic initiatives and projects that help the Principal and family scale to the various day-to-day tasks required to keep the household running smoothly. Searching for a high-performer that is looking for longevity and the ability to grow rapidly in a dynamic environment and be part of a tight-knit team.

Critical Requirements / Attributes:

• LOCAL CANDIDATES ONLY - can easily be on-site in Lafayette/Orinda area when needed
• 5+ years of experience supporting executives in a complex, high-paced environment, ideally having worked in a private/family office setting
• Bachelor's or advanced degree from a highly-rated institution with evidence of intellectual distinction
• Strategic operator with the ability to develop clear plans across near, medium and long term horizons and then develop a plan to execute on said strategy
• Extremely strong research, reasoning, and analytical skills demonstrated in a professional setting
• Impressive ability to communicate clearly and concisely, both verbally and in writing
• Very technically savvy; not just with standard productivity tools (e.g., Office/Excel) but modern AI apps and the aptitude to pick up new technologies as well
• Maniacal attention to detail, incredible organizational skills, and proactivity are absolutely paramount requirements for this role
• Wired with a "move fast and get it done" mindset for any task - big or small - that can come up with creative solutions on the spot to challenges that may arise
• High EQ with great interpersonal skills and ability to operate in a tight-knit team environment
• Excellent references with demonstrated longevity at previous roles

Responsibilities include (but are not limited to):

• Spearheading various strategic initiatives for Principal - including requirements specification, strategy design, and execution plan
• Assessing overall support needs of the Principal and family and putting in place workflows/processes to streamline and simplify operations
• Handling tasks of a highly confidential nature with the utmost discretion and professionalism
• Researching, organizing and arranging travel for the family, including flights, accommodations, transportation, activities, etc.
• Conducting research and executing on various topics related to lifestyle and philanthropic needs, children's activities, etc
• Overseeing Principal and family calendars, including scheduling appointments, meetings, and events
• Identifying need for various advisors / vendors, researching / screening options, and managing / hosting vendors as necessary
• Building and maintaining positive relationships with all stakeholders, including family members, staff, vendors, and contractors

Logistics:

• Full-time Monday-Friday but flexibility to occasionally work after hours / weekend
• Predominantly remote but with ability to be on-site at family home (Lafayette / Orinda area) when needed
• LOCAL CANDIDATES ONLY

Compensation:

• $100K+ per year | DOE
• Health benefits
• Paid vacation / sick days / holidays
• Annual performance and salary review
• Discretionary bonus

As a Procurement Specialist, you will be the first point of contact for our business teams. Embedded in a dedicated pod, you'll manage purchase orders, track requests, facilitate supplier onboarding, and ensure procurement flows seamlessly through systems and approvals.

This is a hands-on, detail-oriented role where you'll work closely with cross functional partners (e.g sourcing, supply chain, finance) to translate requests into clean procurement transactions and keep momentum. You will report to a Sourcing Category Lead and work alongside other specialists, logistics, and front-end systems support.

This role provides embedded, hands-on, high-quality procurement support for some of the most complex and fast-moving programs in the world. By sitting close to teams, Procurement Coordinators:

• Ensure suppliers are onboarded quickly, POs flow without error, and shipments arrive on time.
• Guide requests through the right sourcing path to balance speed, accuracy, compliance, and cost efficiency, maximizing end-user experience.
• Deliver proactive order tracking and improved visibility for stakeholders.
• Drive efficiency through standardized buying, automation opportunities, and cost-reduction practices.

What You Will Do

• Serve as the embedded procurement partner to business teams, providing responsive, high-quality support on intake and order management.
• Guide requests through the right sourcing path to balance speed, accuracy, compliance, and cost efficiency.
• Enter and manage POs/orders in Zip/Oracle; ensure coding is correct and approvals flow smoothly.
• Facilitate supplier onboarding - gather vendor docs, coordinate approvals, and track until active; escalate delays with context and solutions.
• Partner with Legal, Security, and other cross-functional partners to ensure contracts, NDAs, and compliance checks don't stall procurement.
• Escalate blockers, approval delays, or scope questions to sourcing managers or functional partners
• Assist with contract and SOW workflows by ensuring correct templates, approvals, and documentation are used
• Monitor and proactively track physical goods orders and deliveries with suppliers and logistics partners, keeping stakeholders informed at every stage.
• Maintain data accuracy across procurement systems (Zip, Oracle, PLM) for spend, supplier, and delivery info.
• Promote consistency and efficiency by spotting opportunities for standardization and aggregation of purchases.
• Communicate proactively with sourcing, supply chain, and finance stakeholders, tailoring your approach to ensure clarity and alignment.
• Generate reports/dashboards on order status, cycle times, and onboarding SLAs for your pod.
• Document and refine workflows to simplify repeat transactions and improve efficiency.
• Identify and bring forward ideas to improve processes, reduce friction, and scale procurement support - including opportunities to leverage automation and AI tools where possible.

You Might Thrive in This Role If You

• Bring 4+ years in procurement coordination, sourcing support, purchasing operations, AP/finance ops, or supply chain support.
• Have experience with procurement systems (Zip, Oracle, NetSuite, SAP, Coupa, Ariba, etc.).
• Excel at attention to detail and accuracy in data entry and approvals.
• Are service-oriented and responsive - you like being embedded with teams and helping them move fast.
• Thrive in ambiguous, fast-moving environments with shifting priorities.
• Communicate clearly, escalate when needed, and adapt your approach to different audiences.
• Take pride in keeping teams moving forward by coordinating requests and resolving blockers quickly.

Pay Rate: $70-$85/hour on W-2

POSITION OVERVIEW

The Glazing Engineer is responsible for the completion of high quality façade, curtain wall and glazing system projects on time, within budget and within scope. This role will oversee all aspects of a project from start to finish by coordinating efforts involving the internal team, subcontractors, vendors, and owners/developers. The ideal candidate will have outstanding interpersonal skills, adjusting to changing priorities from various directives, and communicate effectively.

RESPONSIBILITIES

• Oversees the design development and coordination of custom curtain wall and glazing systems, translating architectural intent into engineered, buildable, and fully coordinated façade solutions. Capable of leading multiple projects and supervising engineers.
• Know and comply with all federal, state, local building codes, ordinances and regulations, maintaining the highest standards for safety and quality.
• Manage relationships with all internal and external parties in order to determine specifications of the project, resolve conflict, and support success.
• Establish project schedule and delegate project tasks based on staff strengths, skills, and experience.
• Secure and allocate all resources needed for the completion of the project including building permits, licenses, materials, equipment.
• Negotiate, manage and communicate changes to contract scope, schedule and costs.
• Plan and execute inspections, assess design compliance and quality, minimize risk.
• Create and maintain comprehensive project documentation.
• Regularly confer with supervisors to monitor and report on compliance, quality and productivity.
• Be a strong team leader, build synergy within and across the team, and develop individuals.

REQUIREMENTS

• Bachelor’s degree in Construction Management, Civil Engineering, Mechanical Engineering, Architecture or related field.
• Minimum of 3+ years of experience in façade, curtain wall, or glazing system engineering within a design-build or design-assist environment
• Strong understanding of building envelope design, structural behavior, waterproofing, and thermal performance
• Proficient in AutoCAD, Revit, and 3D modeling tools; familiarity with façade testing standards (ASTM, AAMA, NFRC)
• Experience coordinating with architects, structural engineers, and fabricators through design, procurement, and installation
• Skilled in technical documentation, submittal review, and field problem-solving
• Excellent communication and collaboration skills within multidisciplinary project teams
• A valid driver’s license.

This position description is a summary and not a complete representation of the position; the essential functions of the position may change as duties are assigned.

Information for Recruiters and Agencies/Staffing Firms: Build Group does not accept unsolicited agency resumes. Please do not forward unsolicited agency resumes to our website or to any Build Group employee. Build Group will not pay fees to any third-party agency or firm and will not be responsible for any agency fees associated with unsolicited resumes. Unsolicited resumes received will be considered the property of Build Group.

Notice to California Residents/Applicants: In connection with your application, we collect information that identifies, reasonably relates to, or describes you (“Personal Information”). The categories of Personal Information that we collect include your name, government-issued identification number(s), email address, mailing address, other contact information, employment history, educational history, and demographic information. We collect and use those categories of Personal Information about you for human resources and other business management purposes, including identifying and evaluating you as a candidate for potential or future employment or future contract positions, recordkeeping in relation to recruiting and hiring, conducting criminal background checks as permitted by law, conducting analytics, and ensuring compliance with applicable legal requirements and Company policies.

Equal Opportunity Employment: Build Group provides equal employment opportunity to all employees and applicants for employment, free from unlawful discrimination based on race, color, religion, gender, age, national origin, disability, veteran status, marital status, sexual orientation, gender identity, genetic information or any other status or condition protected by local, state or federal law. This policy applies to all terms and conditions of employment, including hiring, training, orientation, placement, discipline, promotion, transfer, position elimination, rehire, benefits, compensation, retirement and termination. As an equal opportunity employer, Build Group seeks to hire employees based solely on their qualifications and abilities.

Position: Vice President of People

Location: San Francisco Bay Area

Compensation: $250 – $300k + bonus

Benefits: Eligible for Dental, Vision, Medical, 401(k)

Key Responsibilities

• Lead and oversee all HR functions including labor relations, compliance, talent development, workforce planning, and employee engagement
• Serve as chief spokesperson and strategist for collective bargaining negotiations
• Partner with executive leadership to align people strategy with business objectives
• Drive workforce development initiatives across skilled labor and professional teams
• Translate financial and operational data into actionable HR strategies
• Build, mentor, and develop a high-performing HR team
• Foster strong relationships with union representatives and external stakeholders
• Ensure compliance with federal, state, and industry regulations

Qualifications Required

• Bachelor’s degree
• SHRM-CP or PHR certification
• OSHA 30-Hour Certification (must obtain if not already certified)
• 10+ years of progressive HR leadership experience
• Minimum 5 years in a unionized construction or industrial environment
• Demonstrated success in collective bargaining and labor relations
• Strong understanding of commercial construction operations and union workforce dynamics
• Exceptional negotiation, conflict resolution, and interpersonal skills
• Strategic mindset with strong financial acumen

Executive Personal Assistant

60% Executive Support • 40% Personal & Family Support

San Francisco, CA | In-Person | Full-Time

About the Company

Meanwhile is the world's first licensed and regulated Bitcoin life insurance company, founded in 2022 by Zac Townsend and Max Gasner. Operating entirely in Bitcoin from premiums to claims. Meanwhile is on a mission to democratize access to financial protection for a new generation of policyholders. The company has raised over $80M from investors and is building the infrastructure for life insurance in the digital economy.

About the Role

Zac is seeking his first-ever dedicated Executive Personal Assistant, someone who will sit in-office daily and serve as his operational right hand across both his professional and personal life. This is a highly dynamic, judgment-intensive role for someone who thrives in ambiguity, takes full ownership, and moves fast without cutting corners.

The company has scaled from 5 to 24 people, is navigating a major growth phase, and the CEO's time is at a premium. The EPA will be the connective tissue between Zac's work calendar, his home, and the people who depend on him including his team, his wife, and their two young children.

This role is for someone who takes deep pride in execution, anticipates needs, and finds satisfaction in making a founder's life seamlessly functional.

Key Responsibilities

EXECUTIVE & OFFICE SUPPORT

• Own and manage Zac's calendar end-to-end, syncing professional commitments with personal obligations and stakeholder availability (including his wife's schedule)
• Triage Zac's inbox (Superhuman), draft responses, create templates, and escalate only when necessary
• Act as the team-facing point of contact in Slack collect action items owed to Zac, track deliverables, and produce a daily/weekly digest
• Prepare meeting briefs, talking points, pre-reads, and post-meeting follow-ups
• Run light contract review read NDAs and agreements for anything unusual before routing to Zac or General Counsel
• Plan and coordinate quarterly offsites: 2 in SF, 1 in NY, and 1 international destination per year including hotels, travel, agendas, and team logistics
• Handle office management: pantry stocking, equipment inventory, building communications, furniture orders, and vendor coordination
• Support light HR administration: run bi-weekly payroll in Rippling, obtain state tax IDs for new remote hires, complete employment verifications, and onboard new employees into company systems
• Manage vendor documentation internally track and maintain the company's vendor review workflow and records
• Research trip logistics (e.g., who Zac should meet with in NY) listen actively, ask smart questions, and pull in relevant team members
• Support compliance training logistics and internal documentation as needed

PERSONAL & HOUSEHOLD SUPPORT

• Manage and coordinate vendor relationships for the Balboa Terrace residence.
• Manage both vehicles: service appointments, registration, insurance, and roadside issues
• Oversee the SF rental property: coordinate repairs, communicate with tenants, manage contractors
• Assist with ongoing personal errands, travel bookings, family events etc. 
• Keep personal finances organized: manage credit cards to the right accounts, track receipts, and liaise with Zac's accountant when needed
• Coordinate and maintain kids’ home school tutor’s schedules
• Source and book tickets for family activities (ski team, events, travel) without overstepping wife's ownership of trip planning

What Success Looks Like

• Zac's work calendar and personal calendar are fully in sync nothing falls through the cracks
• The office runs smoothly: snacks are stocked, equipment is ready, and team admin is off Zac's plate
• Household vendors are managed proactively Zac and his wife never have to chase anyone
• His wife notices that her own mental load has decreased
• Action items owed to Zac are tracked and followed up without him asking
• Zac is prepared for every meeting and every trip, without having to over-explain
• This person has become a trusted, discreet, indispensable partner

Ideal Candidate

• 5-8+ years of EA/PA experience supporting a founder, CEO, or high-net-worth individual in a fast-moving environment
• Background in a regulated industry (fintech, financial services, legal, or similar) is a strong plus Meanwhile operates in a compliance-heavy environment
• Exceptionally organized with strong calendar management instincts across both professional and personal domains
• High EQ and situational awareness knows when to act independently, when to ask, and when to quietly involve a spouse or third party
• Low ego, hands-on, and proud of excellent execution at every level
• Discreet and trustworthy this person will have access to the family home, financial accounts, and sensitive business information
• Strong written communicator; able to draft in Zac's voice for contracts, internal Slack messages, and vendor communications
• Comfortable being present on-site (office or home) when needed; valid driver's license required
• San Francisco-based or willing to relocate

TECHNICAL PROFICIENCY

• Slack, Asana, Superhuman, Rippling (or similar HRIS)
• Google Workspace (Docs, Sheets, Calendar), macOS, Apple devices
• Claude / ChatGPT comfort with AI tools for research and drafting
• Nice to have: familiarity with regulated financial or compliance workflows

Work Style & Expectations

Zac's day typically runs 8am–4pm in the SF office at 44 Montgomery St, with calls starting at 8am. He is offline from 5–7pm for family time, then back online from 7–10pm. He will send Slacks and emails outside of hours responses are expected during core hours (8am–4pm) unless it's an urgent matter. He is also open to one work-from-home day per week for the right candidate.

The expectation is in-person presence whenever Zac is in the office, and continued on-site work at the office or home on days he is traveling or remote.

Compensation & Benefits

• Salary: $180,000–$280,000 depending on experience
• Health, dental, and vision benefits
• Equity consideration for the right candidate
• Work alongside one of SF's most interesting founders at a category-defining, venture-backed startup

My firm has been retained by a nationally recognized general contractor to identify an accomplished Senior Superintendent for their expanding healthcare portfolio in the San Francisco Bay Area. This is a strategic leadership position overseeing healthcare and residential construction projects valued at $50 million and above.

The selected candidate will join an established organization with a strong market presence in the healthcare and residential sectors, managing technically sophisticated projects.

Position Overview

This Senior Superintendent role represents a significant career opportunity within one of the Bay Area’s most active construction markets. The position involves direct oversight of large-scale healthcare and residential projects, including medical office buildings, hospital renovations, multifamily developments, and mixed-use residential communities.

The organization has secured a strong project pipeline extending through 2027, offering excellent job stability and long-term career growth. Recent awards include several major healthcare facility upgrades and high-end residential developments throughout the Peninsula and South Bay.

Required Experience

• Minimum 10 years of construction superintendent experience
• At least 5 years of specialized experience in residential or healthcare construction
• Demonstrated success managing projects valued at $50 million or greater
• Familiarity with San Francisco Bay Area construction market, jurisdictional requirements, and labor conditions strongly preferred.

Senior Supply Chain Manager

Location: San Leandro, CA

About the Company

Our client is a Series A startup building robots that build solar farms. This is a fast-moving company, which means constant opportunities for learning and growth. You’ll have a large impact on the direction of the company, and will be compensated accordingly. The company is MIT-founded and backed by top generalist and climate tech investors, including Energy Impact Partners, Founders Fund, Lux Capital, and Y Combinator (S21). If you are excited to work on interesting problems with direct climate impact, you’re going to fit right in with this team.

Key Responsibilities

• Drive end‑to‑end supply chain strategy for hardware/robotic systems, balancing cost, quality, delivery, and risk across custom and off-the-shelf component inputs
• Build, maintain, and continuously improve the company’s Bill of Materials; implement should‑cost/clean‑sheet models; drive PPV tracking and BOM roll‑ups that tie to finance
• Preempt supply chain bottlenecks by proactively planning for future system builds
• •Identify and mitigate risk across the supply base (single‑source, geopolitical, commodity volatility); create continuity plans and buffer strategies aligned to program schedules
• •Develop and execute category strategies, multi‑source/dual‑source critical parts, and negotiate capacity reservations, LTAs, and commercial terms
• •Drive down cost and lead time via creative sourcing, contract structure, and negotiation
• Help build a high‑performing team covering procurement, vendor management, expediting/execution, receiving, and accounts payable
• •Stand up scalable supplier management: scorecards, reviews, corrective actions, and supplier development to improve OTD and cost
• •Continuously improve accounts payable processes: vendor onboarding, COIs/W‑9s, credit/terms, POs, receiving
• •Coordinate closely with finance to manage equipment lease processes without slowing procurement
• Partner tightly with Design, Manufacturing, and Field Ops to flow R&D → production: integrate DFM/DFA and ECOs; ensure part readiness and ramp capacity
• Establish the operating system for materials: demand planning, MRP, and inventory policies (cycle counts, location control, kitting), and logistics strategy

Required Qualifications

• Operate effectively in the fast‑paced environment of a rapidly growing startup, with technical aptitude and excellent written and verbal communication
• Feel energized by a mission to accelerate the clean energy transition through automation
• Bring 5+ years in hardware/industrial/manufacturing supply chain roles, including 2+ years leading teams with measurable cost, delivery, and quality outcomes
• Are a strategic supply chain leader who is equally comfortable building the long‑term architecture and diving into the BOM to find dollar‑level savings
• Have deep experience with BOM costing across mechanical and electrical categories (fabrications, machining, harnesses, purchased assemblies)
• Are a sharp negotiator who can structure LTAs, capacity reservations, and pricing mechanisms that survive scale‑up and market swings
• Build clear processes and simple, scalable systems, owning data quality and driving disciplined S&OP/MRP execution
• Are fluent with ERP/MRP and source‑to‑pay concepts (items, AVL, lead times, safety stock, three‑way match, receiving) and comfortable partnering with Finance on reconciliations and cash forecasting
• Translate engineering changes into material plans and supplier actions; you understand ECOs, DFM/DFA, and the realities of prototype → production ramp
• Are based in or can relocate to the SF Bay Area

Preferred Qualifications

• Have scaled a supply chain function from one to n production for complex mechanical systems
• Have experience with complex industrial robotics/automation assemblies, and/or very large-scale components
• Have worked with MES/PLM/AP systems (e.g., ION, Silkline) and understand how to keep item and revision data in sync across engineering and ERP
• Have experience managing and helping build a team
• Have implemented VMI/consignment and/or kanban; understand import/export logistics and incoterms
• Are comfortable modeling in Excel (costed BOMs, PPV, sensitivity) and presenting insights to executives and the board

Compensation

Base pay is one element of the Total Rewards package which will also include comprehensive benefits and equity. The annual base salary range for this position is from $130,000 - 180,000. The actual base pay offered will be determined on factors such as years of relevant experience, skills, education, etc.

Equal Opportunity Employer - From the Company

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Berkner Group has been retained to execute this search. If you were contacted by Berkner Group, please reply to the person who contacted you. If you are applying to a job posting, please email your resume and a brief introduction to Please include your name and the title for this position ([Your name] - Sr. Supply Chain Manager - 7X4VW9W5) in the subject line of your email. We look forward to hearing from you!

We have a client in San Francisco, CA seeking a Part-Time Executive Assistant to support their new SVP Of Sales. This client is in a fast paced and growing industry-- in the Climate and Sustainability Tech industry.

This position would start ASAP! MUST be available for PART TIME only as this is NOT a full-time position! (20-25 hours a week)

MUST have's for this role:

• This role is 100% remote but you must be live in the State of CA
• Ability and interest to work 20-25 hours a week for the next 8-12 weeks
• Ability to work part-time hours between the hours of 8am-5pm PST or CST
• Prior experience supporting a SVP of Sales
• Open to the max pay rate of $60/hr
• Advanced experience using Google Products

Position Summary

We are seeking a highly organized, proactive, and strategic Executive Assistant to support our Vice President of Sales. This role is critical to ensuring the efficiency, focus, and effectiveness of the VP and the broader Sales leadership team. The ideal candidate thrives in a fast-paced, high-growth environment, exercises strong judgment, and operates with professionalism and discretion at all times.

Key Responsibilities

Executive Support

• Manage complex calendars, prioritize meetings, and resolve scheduling conflicts.
• Coordinate domestic and international travel, including detailed itineraries and expense reporting.
• Prepare the VP for meetings with agendas, briefing materials, and follow-up documentation.
• Draft, edit, and manage correspondence, presentations, and reports.
• Act as a gatekeeper, prioritizing incoming requests and ensuring alignment with business objectives.

Sales Operations & Coordination

• Support sales leadership meetings, QBRs (Quarterly Business Reviews), forecast calls, and offsite planning.
• Track action items, deadlines, and key deliverables across the Sales organization.
• Assist in preparing sales performance reports and executive dashboards.
• Coordinate cross-functional communication between Sales, Marketing, Finance, Customer Success, and other teams.

Project & Process Management

• Lead or support special projects on behalf of the VP of Sales.
• Improve administrative processes to increase efficiency and scalability.
• Organize team events, leadership offsites, and recognition programs.

Confidentiality & Discretion

• Handle sensitive information with the highest level of professionalism and confidentiality.
• Maintain discretion in matters related to personnel, performance, and company strategy.

Qualifications

• 5+ years of experience supporting senior executives, preferably in a sales or revenue organization.
• Strong business acumen and understanding of sales operations and metrics.
• Exceptional organizational skills with the ability to manage competing priorities.
• Excellent written and verbal communication skills.
• Advanced proficiency in Microsoft Office, Google Workspace, and CRM tools (e.g., Salesforce).
• High level of emotional intelligence, professionalism, and discretion.
• Ability to anticipate needs and proactively solve problems.

Preferred Attributes

• Experience in a high-growth or fast-paced environment.
• Strong analytical skills and comfort working with sales data.
• Demonstrated ability to influence without authority and build cross-functional relationships.
• Resourceful, adaptable, and resilient under pressure.

About the Company

ArtHaus Partners creates housing that is both inspiring and attainable. Founded in Oakland, we design, develop, and manage homes for the urban workforce—renters who have too often been priced out of the communities they support. With roots dating back to 1977, our team has grown into a fully integrated company committed to reimagining affordable housing.

Today we hold over $800 million in assets across 160 profitable residential and multifamily projects, with over 3700 units under management and development in over 60 buildings. By adhering to our five core investment principles – cycle resistance, resident experience, efficiency, cash flow and impact – we consistently create value.

About the Role

The Executive Assistant is a trusted partner to the CEO and senior leadership team, responsible for ensuring seamless daily operations, executive effectiveness, and high standards across administrative, operational, and client service functions. This role requires exceptional judgment, discretion, flexibility, and the ability to operate across strategic priorities and hands-on execution.

In addition to corporate responsibilities, this role supports family office functions, requiring a high level of trust, professionalism, and adaptability. The Executive Assistant will assist with select personal and household-related matters for the CEO and, when appropriate, provide support to immediate family members. Periodic travel is required to support executive meetings, site visits, investor engagements, company events, and family office needs.

Key Responsibilities

Executive & Strategic Support

• Act as a close partner to the CEO, supporting all aspects of executive workflow, priorities, and daily execution.
• Manage highly sensitive, high-volume email communications on behalf of the CEO, drafting nuanced responses and routing messages with appropriate context and urgency.
• Maintain a prioritized, organized running list of CEO action items, deadlines, and decision points.
• Travel with or in advance of the CEO as needed to support meetings, events, site visits, and off-site commitments.
• Maintain the highest level of confidentiality across executive, company, investor, and family office matters when applicable.

Calendaring for CEO/Executives/Business Development, Meetings & Follow-Through

• Coordinate complex in-person and virtual meetings with internal teams, investors, partners, and external stakeholders.
• Manage calendar holds, scheduling conflicts, conference room bookings, and multi-location meeting logistics.
• Prepare and distribute agendas and meeting materials in advance of meetings to ensure clarity and efficiency.
• Attend meetings as needed to take detailed notes, document decisions, and track action items with owners and deadlines.
• Distribute post-meeting summaries and follow-ups within 24 hours and track action items through completion.
• Track meeting timing throughout the day to ensure schedules remain on track and transitions are seamless.

Events & Client Service

• Coordinate investor, client meetings and events, including coffees, lunches, dinners, and off-site gatherings
• Create and send event invitations; manage guest lists, RSVPs, confirmations, and follow-up communications
• Coordinate event logistics such as catering orders, delivery, setup, teardown, and post-event cleanup
• Travel as required to support off-site meals, meetings, and events

Investor Relations & External Engagement

• Assist with preparation of investor communications, reports, presentations, and meeting materials.
• Support investor meetings, tours, and follow-ups in coordination with business development and asset management teams.
• Travel as needed to support investor meetings, property tours, and fundraising-related engagements.

Communications & Marketing Support

Support executive and company-level communications and light marketing initiatives, ensuring consistent, polished messaging across channels.

• Draft, edit, and coordinate internal and external communications, including executive announcements, partner communications, and company-wide updates.
• Assist with newsletter marketing, including content drafting, editing, scheduling, and coordination with design or distribution platforms.
• Support CEOs social media coordination by drafting captions, coordinating content calendars, and working with internal or external marketing partners as needed.
• Ensure written communications align with brand voice, executive tone, and strategic priorities.
• Track deadlines and approvals for marketing and communications deliverables to ensure timely execution.

Family Office & Personal Support

• Support family office operations including coordination of personal and business expenses, bill pay processes, and expense classification across company, family office, and personal accounts.
• Provide logistical and administrative support for personal matters related to the CEO, including scheduling, errands, reservations, and time-sensitive requests.
• Assist with personal event planning, household-related coordination, and property-related projects as needed.
• Provide support to immediate family members at the CEO’s direction, coordinating logistics, scheduling, and administrative needs.
• Assist with pet-related care coordination, including scheduling veterinary appointments, grooming, walking and transportation, and care arrangements during travel periods.
• Coordinate executive and family-related travel logistics including itineraries, accommodations, ground transportation, and troubleshooting during travel.

Qualifications & Attributes

• 2-3 Years EA Experience Supporting C-Level Executive
• Highly proactive and anticipatory; identifies needs before being asked.
• Excellent Writing Skills
• Exceptionally organized with strong attention to detail and follow-through.
• Polished, warm, and hospitality-oriented with strong executive presence.
• Flexible and available to accommodate travel, off-site work, and time-sensitive personal requests.
• Calm under pressure and solution-focused.
• Trusted with sensitive information and exercises sound judgment at all times.
• Comfortable operating in both corporate and family office environments with professionalism and discretion.
• Must have a valid driver’s license and have reliable transportation.
• Must be willing to work out of our Oakland office. This is not a remote position.

Job Responsibilities:

• Take full ownership of project delivery from concept through construction, ensuring alignment with Flint’s constructability and BIM standards, client expectations, and financial goals.
• Lead multidisciplinary teams in the coordination of architectural, engineering, and construction processes; provide strategic guidance across all phases of design-build execution.
• Oversee and manage detailed project schedules, deliverables, and budgets; ensure key milestones are met and proactively identify and resolve risks or roadblocks.
• Facilitate and lead high-level project meetings, including design charrettes, owner presentations, technical coordination sessions, and internal strategy meetings; set clear agendas, drive outcomes, and ensure accountability.
• Oversee engagement with school districts, local jurisdictions, city planning departments, and permitting agencies to streamline submittals, revisions, and approvals.
• Provide executive-level oversight of design documentation including contracts, narratives, scopes of work, and change documentation to ensure clarity, alignment, and quality.
• Drive proposal development, fee structuring, and project scoping in close coordination with other architects, estimating, preconstruction, and executive teams.
• Direct and manage BIM execution strategies in collaboration with VDC staff; ensure accurate modeling, clash detection, and seamless transition to construction documentation.
• Ensure all project documentation meets both regulatory and constructability standards; provide quality control oversight and technical reviews as needed.
• Resolve design and construction coordination challenges swiftly and decisively; escalate issues only when necessary and act as the primary point of accountability.
• Provide high-level mentorship and leadership to project architects, designers, and support staff; foster a proactive, solutions-driven culture focused on excellence, growth, and results.

Job Requirements, Qualifications, Characteristics:

• Bachelor’s degree in Architecture.
• Licensed Architect
• 10+ years of architectural project management experience with a strong understanding of design development, construction documentation, drawings and specifications, and coordination in a fast-paced, collaborative environment.
• High proficiency in Revit is required; experience with Bluebeam, Microsoft Excel, and other design and construction-related platforms is strongly preferred.
• Familiar with Adobe Creative suite, Lumion, Enscape, Autodesk construction cloud. Modeling/drafting software such as Sketchup and AutoCAD.
• Proficient is 3D modeling & coordination tools such as ACC and Revizto.
• Having education/ DSA and public project coordination is a must.
• Strong project coordination and communication skills, with proven success managing interdisciplinary teams and fostering collaboration between design, preconstruction, and field teams.
• Commitment to high standards of professionalism, equity, and teamwork; experience engaging with diverse communities is valued. Demonstrated ability to produce accurate and detailed technical drawings and construction documents.
• Must be proactive, self-motivated, and comfortable stepping into hands-on design tasks when needed to support team success.