Jobs in Bolingbrook, IL

Our client, a nationally recognized specialty beauty retailer headquartered in Bolingbrook, IL, is seeking an experienced Administrative Assistant to support the Marketing Leadership Team. This hybrid position requires approximately 6 days per month onsite.

This role partners closely with the Executive Assistant to the Chief Marketing Officer and provides high-level administrative support to senior marketing leaders in a fast-paced corporate environment.

Key Responsibilities

• Provide senior-level administrative support to Marketing Leadership
• Partner with and support the Executive Assistant to the Chief Marketing Officer
• Manage complex executive calendars, scheduling, and meeting coordination
• Coordinate heavy domestic travel (air, hotel, car service) and build detailed itineraries
• Prepare and submit accurate, timely expense reports
• Draft, format, and edit correspondence, presentations, town halls, and leadership materials
• Coordinate cross-functional meetings and special projects
• Handle confidential and sensitive information with discretion
• Conduct research and follow-up on leadership inquiries
• Maintain a professional presence when interacting with senior executives and key stakeholders

Qualifications

• 3+ years of experience as an Administrative Assistant or Executive Assistant supporting senior leaders
• Experience supporting VP, SVP, or C-suite level executives preferred
• Strong calendar management and travel coordination experience
• Proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word)
• Excellent written and verbal communication skills
• High attention to detail and ability to manage competing priorities
• Experience in a corporate or retail environment preferred

Executive Assistant to CEO & COO (Naperville, In-Person)

Full-Time | Monday–Friday

SNT Biotech is a growing healthcare technology and diagnostics company focused on preventive screening solutions that help health plans and healthcare organizations close gaps in care.

We are seeking a highly polished, proactive, and exceptionally organized Executive Assistant to support our CEO and COO in our Naperville office.

This role is ideal for someone who has experience supporting senior executives in a fast-paced environment and who takes pride in keeping priorities organized, communications moving, and important follow-ups from falling through the cracks.

This is not a purely administrative role. In addition to executive support, this person will help coordinate business follow-up, organize leads and communications, and bring structure to a busy and growing organization.

This is an in-person role. Candidates must be able to commute to Naperville, Illinois Monday through Friday.

Key Responsibilities

Executive Support

• Manage complex calendars for the CEO and COO

• Coordinate internal and external meetings across multiple priorities

• Monitor high-volume inboxes and flag priority items

• Prepare daily and weekly priority lists to support executive focus

• Coordinate travel arrangements and meeting logistics

Communication and Follow-Up

• Draft polished professional emails and meeting follow-ups

• Track action items and ensure next steps are completed

• Maintain organized notes and summaries from meetings

• Support preparation of presentations and key documents

Business and Client Coordination

• Organize conference leads and follow-up activity

• Coordinate outreach and meeting scheduling with prospective clients

• Maintain CRM updates (Salesforce or similar systems)

• Assist with proposal preparation and follow-up materials

• Help leadership stay organized around active opportunities and conversations

Administrative Organization

• Maintain organized digital files and trackers

• Help create structure around recurring administrative and business tasks

• Support day-to-day coordination that keeps leadership operating efficiently

Qualifications

• 5+ years of experience supporting senior executives (CEO, COO, founder, or other C-suite leaders)

• Excellent written and verbal communication skills

• Strong organizational skills and attention to detail

• Ability to manage multiple priorities in a fast-moving environment

• High level of professionalism and discretion

• Comfortable using Google Workspace, Microsoft Office, LinkedIn, and CRM systems such as Salesforce

• Confident interacting with clients, partners, and senior stakeholders

• Must be able to work on-site in Naperville Monday through Friday

Preferred Experience

• Experience supporting executives in a founder-led or growing company

• Experience helping organize client follow-up or sales coordination

• Familiarity with CRM systems and conference lead follow-up

• Experience working in healthcare, diagnostics, or other fast-paced industries

Compensation and Benefits

Salary range: $65,000 – $80,000 depending on experience

Benefits include

• Health insurance

• 401(k)

• Paid time off

Why This Role Matters

This role plays an important part in helping leadership stay organized, responsive, and focused as the company continues to grow. The right person will become a trusted partner in keeping communication, priorities, and follow-ups moving across the business.

How to Apply

Please submit your resume along with a short paragraph explaining why you would be a strong fit for this role. Candidates must be able to work on-site in Naperville, Illinois.

Rossi Real Estate Corp. is a full-service real estate company specializing in landlord representation, property management, construction, and marketing services. We’re a close-knit, professional team that values flexibility, collaboration, and exceptional service.

We’re looking for a Commercial Property Manager with a strong operational and administrative mindset who enjoys solving problems, building strong tenant relationships, and keeping property operations running smoothly.

In this role, you’ll oversee a diverse commercial portfolio of approximately 600,000+ square feet across 250 tenants, ensuring day-to-day operations, tenant communication, and internal coordination run seamlessly.

This is an ideal role for someone with commercial property management or property administration experience who thrives in a collaborative, fast-paced environment.

Key Responsibilities

• Manage the day-to-day operations of a commercial, industrial, and retail property portfolio
• Serve as the primary point of contact for tenants, ensuring responsive communication and high-quality service
• Coordinate maintenance requests and oversee the Maintenance Team to ensure properties remain well maintained
• Review vendor contracts, monitor performance, and negotiate agreements when appropriate
• Conduct routine property inspections and coordinate improvement projects with the Project Manager
• Prepare operational updates and reports for Ownership

Partner closely with the Leasing Team on:

• new leases
• renewals
• early terminations
• tenant onboarding and move-ins/outs

Oversee tenant accounts including:

• rent collection
• reviewing aging reports
• resolving account issues or disputes

Qualifications

• 3+ years of experience in commercial property management, property administration, or real estate operations
• Strong organizational and administrative skills with high attention to detail
• Excellent communication and tenant service skills
• Ability to manage multiple priorities independently
• Proficiency with Microsoft Office (Yardi experience is a plus)
• Willingness to travel periodically to properties throughout the suburbs
• Illinois Broker’s License preferred

Why You’ll Love Working With Us

• Small, professional team where your voice is heard
• Opportunity to make a meaningful impact across a diverse portfolio
• Collaborative and flexible working environment

Benefits

• 401(k) with company match
• Medical, dental, and vision insurance
• Life and disability insurance
• Paid time off

Small team. Big impact.

If you’re looking for a role where operations, tenant relationships, and problem solving intersect, we’d love to hear from you.

Billing Specialist

The Billing Specialist / Administrative Coordinator is responsible for ensuring accurate, timely, and compliant billing operations while maintaining organized documentation and administrative controls. This role plays a critical part in supporting company cash flow, client satisfaction, and overall operational efficiency.

The ideal candidate is highly detail-oriented, process-driven, and comfortable managing multiple priorities in a deadline-focused environment.

Key Responsibilities

Billing & Invoicing

• Prepare, review, and submit electronic invoices through customer billing portals and internal systems
• Verify invoice accuracy against contracts, rates, and project requirements
• Monitor invoice status and proactively resolve discrepancies, rejections, or delays
• Partner with finance and operations teams to ensure timely billing cycles

Timesheet Administration

• Collect, track, and validate employee timesheets for accuracy and completeness
• Reconcile labor hours to projects, work orders, and billing requirements
• Coordinate with supervisors and field teams to address variances or missing information

Invoice Support Documentation

• Compile and maintain all required backup documentation including timesheets, receipts, approvals, and supporting records
• Ensure documentation meets client and contractual standards
• Maintain audit-ready records for all billed work

Document Control & Administrative Support

• Manage document organization, storage, and version control for billing and project files
• Maintain accurate digital filing systems and standardized naming conventions
• Support reporting, recordkeeping, and administrative processes across departments
• Identify and implement process improvements to increase efficiency and accuracy

Qualifications

• 2+ years of experience in billing, accounting support, or administrative operations
• Experience with electronic billing systems or customer invoicing portals
• Strong attention to detail and accuracy
• Excellent organizational and time management skills
• Proficiency in Microsoft Office (Excel required) or comparable tools
• Ability to communicate effectively across cross-functional teams

Preferred Qualifications

• Experience in project-based, construction, or field service environments
• Familiarity with timekeeping or payroll systems
• Understanding of contract-based or customer-specific billing requirements

Core Competencies

• Accountability and ownership
• Process discipline
• Analytical problem-solving
• Professional communication
• Confidentiality and data integrity

Meade Benefits:

• We are proud to provide a competitive compensation package for this role, with a base pay of $60,000. Actual Compensation will depend on several factors, such as location, professional experience, education, relevant training, transferable skills, organizational needs, and current market trends. Please note that the salary range is subject to future adjustments.

• Meade offers a competitive benefits package designed to support the health, well-being, and financial security of our employees. This includes:
• Medical, Dental, and Vision Insurance
• Life Insurance
• 401(k) Plan with Company Matching Contributions
• Short- and Long-Term Disability Coverage
• Flexible Spending Accounts (FSA) and Dependent Care Spending
• Paid Time Off and Holidays for Full-Time positions
• Bereavement and Jury Duty Pay
• Tuition Reimbursement
• Profit Sharing (Not a guaranteed benefit)
• Wellness Incentive Programs, including access to BetterHelp therapy
• Employee Recognition and Loyalty Programs

Certain positions may also offer discretionary bonuses, car allowance or other incentives.

Join our team and experience the support and benefits you deserve!

The Senior Construction Project Manager at RWE Design Build is responsible for planning, coordinating, and overseeing medical and dental clinic construction projects from conception to completion. This includes budgeting, scheduling, ensuring compliance with safety and building regulations, and managing project teams.

POSITION RESPONSIBILITIES:

• Responsible for planning, executing, and completing construction projects on time and within budget, while ensuring adherence to quality and safety standards.
• Overseeing the entire project lifecycle, from pre-construction planning to project closeout.
• Developing and managing project schedules, budgets, and resource allocation.
• Collaborating with architects, engineers, and subcontractors to ensure project specifications are met.
• Managing project documentation, permits, and regulatory compliance.
• Conducting regular site visits and inspections to monitor progress and identify potential issues.
• Resolving conflicts and issues that may arise during construction.
• Ensuring the safety of all personnel on the construction site.
• Communicating with stakeholders to provide project updates and address concerns.

Requirements:

• 7+ years of proven experience as a project manager (running commercial, ground-up projects independently)
• 7+ years of ground-up, commercial experience
• Proficient in Procore & MS Project
• Familiarity with relevant building codes, regulations, and safety standards
• Willingness to travel to project sites regularly
• Ability to work under pressure and meet tight deadlines.
• Strong negotiation and contract management skills.
• Must be authorized to work in the United States without current or future employer sponsorship.

Benefits:

• Medical
• Dental
• Vision
• 401K w/ company match
• PTO
• Paid holidays

Recruiter/Agency Policy:

RWE Design Build is not accepting submissions from outside recruiters or staffing agencies for this position. Any unsolicited resumes sent to RWE Design Build or its employees will be considered the property of RWE Design Build, and no placement fees will be paid.

Job Title: Work Planner

Reports To: Project Manager

FLSA Status: Non-Exempt

SUMMARY OF POSITION:

The primary responsibility for this position is to analyze and prepare work pouches for electrical distribution and transmission systems.

ESSENTIAL FUNCTIONS:

• Assemble all necessary information for a complete job pouch.
• Identify SRS outages and isolation points.
• Research, build, update and progress work orders through multiple software systems.
• Populate and run reports in internal and customer software systems.
• As part of the planning process, acquire permits and order materials as necessary.
• Other duties as assigned by Project or Assistant Project Manager.

DESIRED MINIMUM QUALIFICATIONS:

Requires effective oral and written communication skills, excellent interpersonal skills and strong computer literacy. Good problem-solving skills and the ability to multi-task are essential. Must be a self-starter and have the ability to organize and prioritize work.

• High School Diploma, prefer Associates Degree in Drafting, Engineering, or related field.
• Proficiency in Microsoft Office, Project, Word, Excel and Primavera.
• Ability to read and understand civil, architectural, structural, mechanical plans and specifications as they relate to electrical and/or other utility work.
• Knowledge of electric or gas distribution design and construction practices.
• Effective analytical and problem solving skills with great ability to prioritize workload and meet deadlines.
• Ability to work in multiple discipline environments.
• Ability to read Com Ed underground, operating and feeder maps.
• Must have Com Ed or Electrical Construction Field Experience.
• Ability to build SRS and identify outages and isolation points.
• Ability to effectively use ComEd Asset Suite/Apollo, Cegis Mapping/TED, Hyperion, SRS Scheduling software.
• Must have basic understanding of Electrical Theory, including electrical distribution and transmission.

INTREN is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation

Company Overview: Western DuPage Landscaping is an established landscaping company that has been serving the Chicagoland area and the western suburbs since 1976. We pride ourselves on our passionate staff whose focus is on quality. We are seeking candidates who fit our core values and can grow with our team, building on our extensive history of creating landscapes that are built to last.

Job Title: Landscaping Construction Project Manager

Location: Naperville, IL

Employment Type: Full-time

Pay Rate: Annual salary $75,000 to $95,000 depending on experience

Relocation assistance is available for the right candidate

Job Summary: Western DuPage Landscaping is looking to hire a Project Manager to work with our design and installation teams completing landscape construction projects. At WDL we pride ourselves on quality and execution, which is only possible because of our experienced and talented team. Simply put, Our Landscapes are “Built to Last”.

Core Responsibilities:

• Leadership and Management of Installation Team and Support Staff.
• Manage landscape installation projects, ensuring timely and on-budget delivery.
• Serve as the primary point of contact for clients, providing exceptional service and clear communication.
• Develop strong positive relationships with installation crews, staff, and clients.
• Coordinate with WDL team to ensure quality standards are met.
• Purchase Materials as needed.
• Oversee install schedules.
• Ensure Projects are delivered on time and on budget.
• Lead training exercises.
• Promote and participate in safety, equipment, and other training.

Required Skills and Values:

• Enjoy working outside in various weather conditions
• 3 years of experience
• Plant Knowledge and Landscaping knowledge
• Collaborate with different departments to ensure efficient operations
• Excellent customer service skills a must
• Basic Computer Skills: Microsoft Office, etc
• Current/valid driver’s license
• Compensation is commensurate with experience
• Maintain a high level of integrity and have a good attitude.

Benefits:

• Health Insurance
• Dental Insurance
• Life Insurance
• Vision Insurance
• Additional Life Insurance
• 401k (after 12 months)
• Company Vehicle

Position Overview

Meade is seeking a full-time Payroll Administrator to join our team in Willowbrook, Illinois. This role is ideal for candidates with prior payroll experience; however, we welcome applicants with varying levels of experience who are eager to learn and grow. The Payroll Administrator will play a key role in supporting a growing local organization and ensuring accurate, compliant payroll operations across multiple states.

Key Responsibilities

• Process end‑to‑end payroll for employees working across multiple states.

• Update and maintain employee withholding tax changes, garnishments, and tax levies.

• Review payrolls to ensure compliance with all applicable regulations.

• Provide excellent customer service to internal stakeholders and employees.

• Prepare union benefit reports for multiple unions.

• Maintain accurate and organized payroll records.

• Complete additional tasks as assigned by the Manager.

• Manage 10+ weekly Certified Payroll Reporting projects and respond to related inquiries.

• Utilize relevant systems such as LCP Tracker, Baker Tilly’s IRA Compliance Software, Illinois Department of Labor Reporting Software, and Global Project Tracking Systems (preferred).

• Serve as backup for weekly union payroll processing and monthly fringe union reporting across various states and systems.

Qualifications

• Prior payroll experience preferred; minimum of 2 years is ideal.

• Associate degree in Accounting preferred.

• Strong organizational skills with the ability to multi‑task effectively.

• Intermediate proficiency in Microsoft Office (Excel, Word, Outlook).

• Willingness to work limited hours during holiday weekends and occasional overtime.

• Union payroll experience is a plus.

• Full‑time availability.

Compensation & Benefits

We are proud to provide a competitive compensation package for this role, with a base pay ranging from $23to $29. Actual compensation will depend on several factors, such as location, professional experience, education, relevant training, transferable skills, organizational needs, and current market trends. Please note that the salary range is subject to future adjustments.

Meade offers a competitive benefits package designed to support the health, well-being, and financial security of our employees. This includes:

• Medical, Dental, and Vision Insurance
• Life Insurance
• 401(k) Plan with Company Matching Contributions
• Short- and Long-Term Disability Coverage
• Flexible Spending Accounts (FSA) and Dependent Care Spending
• Paid Time Off and Holidays for Full-Time positions
• Bereavement and Jury Duty Pay
• Tuition Reimbursement
• Profit Sharing (Not a guaranteed benefit)
• Wellness Incentive Programs, including access to BetterHelp therapy
• Employee Recognition and Loyalty Programs

Certain positions may also offer discretionary bonuses, car allowance or other incentives.

Join our team and experience the support and benefits you deserve!

Why Join Meade?

Become part of a supportive and growing team where your contributions make a meaningful impact. We are committed to offering the resources, benefits, and opportunities our employees deserve.