Jobs in Belmont, CA
665 positions found — Page 13
Location: Santa Monica, CA 90404
Duration: 18+ Months (Possibility of extension depending upon business requirements and performance)
Description:
- Must meet all requirements for Clinical Research Associate position and have demonstrated proficiency in all relevant areas.
- With limited supervision conducts site evaluations/initiations and closeout visits in addition to routine monitoring visits, as required.
- Assures site compliance with the routine protocol and regulatory requirements and quality of data.
- Assists in the setting and updating of study timelines.
- Assists in CRO or vendor selection.
- With guidance from supervisor coordinates CROs or vendors.
- Drafts and coordinates review of protocols, informed consents, case report forms and monitoring plans.
- Assists in the review of routine data and preparation of safety, interim, and final study reports, and resolution of data discrepancies.
- Participates or effectively runs meetings and conference calls with CROs, vendors, and multi-functional teams.
- May participate in abstract presentations, oral presentations and manuscript development.
- Interfaces with individuals in other functional areas to address routine study issues.
- May be asked to assist in the training of Clinical Research Associates and Clinical Project Assistants.
- Under general supervision, participates in two or more departmental or interdepartmental strategic initiatives.
- Travel is required.
- Excellent verbal, written, interpersonal and presentation skills are required.
- Working knowledge and experience with Word, PowerPoint and Excel.
- Working knowledge of FDA and/or EMEA Regulations, ICH Guidelines, and GCPs governing the conduct of routine clinical trials.
- Must be able to prioritize multiple tasks, plan proactively, and accomplish goals using well-defined instructions and procedures.
- Ability to develop tools and processes that increase measured efficiencies of the project.
- Must be able to anticipate obstacles and proactively develop solutions to achieve project goals.
- Must have a general understanding of functional issues and routine project goals from an organizational perspective.
Location - Foster City, CA 94404
Duration: 6 months with possibility of extension
Key Responsibilities:
1. Testing Coordination & Execution
o Develop and maintain test plans, test cases, and scripts for eProcurement functionalities.
o Coordinate and execute functional, integration, and user acceptance testing (UAT).
o Validate catalog setup, pricing accuracy, and supplier onboarding workflows.
2. Defect Management
o Identify, document, and track defects using appropriate tools.
o Work with IT and vendors to resolve issues and retest fixes promptly.
3. Process Documentation & Reporting
o Maintain detailed documentation of testing processes and outcomes.
o Provide regular status updates and test results to stakeholders.
4. Collaboration & Communication
o Act as a liaison between Procurement, IT, and other relevant teams during testing phases.
o Communicate changes in templates, onboarding processes, and testing protocols.
5. Continuous Improvement
o Recommend enhancements to testing methodologies and catalog management processes.
o Ensure compliance with best practices and quality assurance standards.
Required Competencies & Skills:
* Technical Skills:
o Strong understanding of eProcurement platforms and catalog management.
* Including platforms like SAP S4, Ariba, OpenText VIM, etc.
o Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
o Familiarity with testing tools and defect tracking systems.
* Analytical & Problem-Solving:
o Ability to identify issues, analyze root causes, and propose solutions.
o Detail-oriented with a focus on data accuracy and process integrity.
* Project Management:
o Ability to manage multiple priorities and meet deadlines.
o Knowledge of project management principles and best practices.
* Communication & Collaboration:
o Strong interpersonal skills to work effectively with cross-functional teams.
o Clear and concise written and verbal communication.
Interpersonal Competencies:
* Communicate effectively and build relationships with representatives of inter-related organizations
* Excellent written and oral communication skills
* Acute attention to detail and an analytical acumen
* Strong interpersonal and customer service skills
Education:
B.S. / B.A. degree in Business (or other related degree programs)
Location: Remote Position with 25% travel required to Foster City, CA
Duration: 1 year
We are seeking an experienced Project Manager to lead cross-functional initiatives in a fast-paced corporate environment. The ideal candidate will bring strong operational discipline, excellent stakeholder management skills, and the ability to drive complex projects from concept to execution. Pharmaceutical or training experience is preferred but not required. Experience in new hire onboarding-ideally for sales representatives-is highly preferred.
Essential Duties and Job Functions:
* Support the lead training manager by managing assigned components of training initiatives (i.e. planning, execution and follow up) to ensure timelines, quality and objectives are met.
* Lead and collaborate on the development and implementation of knowledge/skill-based training focused on ensuring success through therapeutic disease state and product knowledge for commercial field sales
* Develops and executes training with a specific focus on our new hire program 'Accelerate' as well as account management skills, product knowledge, new promotional campaigns, product launches, communication skills, selling skills, phased trainings, sales meeting training workshops, ongoing learning sustainment programs & other as needed field sales.
* Collaborates with and supports relevant internal departments, including Marketing, Commercial (Field Sales, National Accounts, Regional Trainers), Commercial Operations, Global L&D, Medical Information, Legal, Business Conduct and Regulatory to develop appropriate training.
* Collaborates with internal customers including Compliance/Legal, Marketing and Medical Information to ensure training materials and workshops are current, effective and compliant with regulatory guidelines.
* Partners with external vendors to design curricula or programs and planning of instructional methods and materials using adult learning principles.
* Effectively prepares for instruction by conducting needs assessments, identifying targeted participant characteristics, and soliciting cross-functional feedback before finalizing design and strategy.
* Offers solutions for bridging gaps between current organizational capabilities and needs.
* Helps ensure readiness of the organization for training deployment including identifying key stakeholders and determining their needs in advance, in order to deliver high quality and effective programming.
* Analyzes the characteristics of existing technologies and their use in instructional design.
* Partners with subject matter experts and key stakeholders to identify training needs, improve training solutions and lead change initiative implementation.
* Monitors and maintains alignment with Commercial group's strategic training plan while balancing short-term and long-term business goals.
* Manages budget aligned with both the development of training resources and / or POA / Sales Meetings
Knowledge, Experience and Skills:
* Proficiency in Microsoft Office applications including Word, Teams and PowerPoint, particularly as used in the development of instructional content.
* Highly self-motivated and self-managed; ability to work independently and as part of a team with minimal coaching or supervision.
* Ability to organize and work under strict time and production deadlines, while producing quality deliverables.
* Good organization skills, time management, and the ability to juggle multiple tasks are all prerequisites of an effective project manager.
* Excellent facilitation and communication skills.
* Demonstrated ability to simultaneously handle a large and diverse number of technical tasks and issues with tact, cooperation and persistence.
* Demonstrated ability to build consensus and gain alignment with key stakeholders
* Demonstrated ability to lead without authority
* Strong organizational and problem-solving skills.
* Comfortable working with people at all levels of the organization globally as well as with suppliers, vendors and customers.
* Ability to effectively communicate in visual, oral and written presentation forms.
* Ability to effectively manage a project from its initiation to delivery, either as live training or as a virtual deliverable.
* Ability to effectively manage multiple vendors from selection to final deliverable
* Must have the ability to focus on performance by establishing clear objectives for the training.
* Strong interpersonal communication, facilitation, problem solving, decision making and analytical skills.
Minimum Experience:
* High School Degree and Twelve Year's Experience
OR
* Associates Degree and Ten Years Experience
OR
* Bachelor's Degree and Eight Years' Experience
OR
* Masters' Degree and Six Years' Experience
OR
* Ph.D.
Preferred Experience:
* MS degree plus 6 years in related field is desirable
* 5+ years of commercial pharmaceutical/biotech experience
* 3 years of successful Field Sales experience
* 1 year Prior commercial training experience
* Experience in HIV is preferred, launch experience preferred
* Sales, marketing, or training experience in a competitive biotech/pharma marketplace
Drive profitable store sales by fostering a customer care culture through practicing and using effective retail sales skills utilizing the Total Customer Experience Model
Develop professional business relationships with other Associates, Host, and Doctor
Fill ophthalmic eyeglass prescriptions and fit and adapt lenses and frames, including but not limited to the following:
Utilizing optical prescription, evaluate prescription in conjunction with customer's visual requirements
Recommend specific lenses, lens coatings, and frames to suit customer needs
Assist customers in the selection of frames and coordinate frames with optical measurements and prescription
Conduct measurements of bridge and eye size, temple length, vertex distance, pupillary distance, and optical centers using appropriate tools
Ensure high quality through accurate measurements, correct pricing, and realistic delivery time quotes
Maximize Managed Vision Care relationships and sales opportunities as measured by:
Effective plan administration and local service
Improvements in average transaction
Locally initiated plans
Assist with the timely implementation of approved Marketing programs by the execution of marketing programs and initiatives
Ensure positive and productive host relationships through Host participation, support, and satisfaction measured by Patient Satisfaction Surveys
Other duties as assigned by Optical Manager
Job Specifications
Typically has the following skills or abilities:
If Required by State: Applicable State licensure or certification by a nationally recognized optician association as an optician
Ability to sell through use of sales skills and accountability for sales results
Experience and results with a retail or customer service establishment
Ability to provide enthusiastic and concise communication to meet/exceed customer expectations as well as foster positive and results-oriented associate, doctor, and host relationships
Success in store merchandising and attention to detail
Minimum of 1-2 years of experience in related field
Compensation range for the role is listed below. Applicable salary ranges may differ across markets.Actual pay will be determined based on experience and other job-related factors permitted by law. As a part of the compensation package, this role may include eligible bonuses and commissions. For more information regarding VSP Vision benefits, please click here.
Salary Ranges: $23.00 - $34.77VSP Vision is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to age, gender, race, color, religion, sex, national origin, disability or protected veteran status. We maintain a drug-free workplace and perform pre-employment substance abuse testing.
Unincorporated LA County Residents: Qualified Applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act, and any other similar laws.
Notice to Candidates: Fraud Alert - Fake Job Opportunity Solicitations Used to Collect Fees/Personal Information.
We have been made aware that fake job opportunities are being offered by individuals posing as VSP Vision and affiliate recruiters.Click hereto learn about our application process and what to watch for regarding false job opportunities.
As a regular part of doing business,VSPVision ("VSP")collects many different types ofpersonal information, including protected health information, about ouraudiences, includingmembers, doctors,clients, brokers, business partners,andemployees. VSP Vision employees will have access to this sensitive personal information and are subject to follow Information Security and Privacy Policies.
Drive profitable store sales by fostering a customer care culture through practicing and using effective retail sales skills utilizing the Total Customer Experience Model
Develop professional business relationships with other Associates, Host, and Doctor
Fill ophthalmic eyeglass prescriptions and fit and adapt lenses and frames, including but not limited to the following:
Utilizing optical prescription, evaluate prescription in conjunction with customer's visual requirements
Recommend specific lenses, lens coatings, and frames to suit customer needs
Assist customers in the selection of frames and coordinate frames with optical measurements and prescription
Conduct measurements of bridge and eye size, temple length, vertex distance, pupillary distance, and optical centers using appropriate tools
Ensure high quality through accurate measurements, correct pricing, and realistic delivery time quotes
Maximize Managed Vision Care relationships and sales opportunities as measured by:
Effective plan administration and local service
Improvements in average transaction
Locally initiated plans
Assist with the timely implementation of approved Marketing programs by the execution of marketing programs and initiatives
Ensure positive and productive host relationships through Host participation, support, and satisfaction measured by Patient Satisfaction Surveys
Other duties as assigned by Optical Manager
Job Specifications
Typically has the following skills or abilities:
If Required by State: Applicable State licensure or certification by a nationally recognized optician association as an optician
Ability to sell through use of sales skills and accountability for sales results
Experience and results with a retail or customer service establishment
Ability to provide enthusiastic and concise communication to meet/exceed customer expectations as well as foster positive and results-oriented associate, doctor, and host relationships
Success in store merchandising and attention to detail
Minimum of 1-2 years of experience in related field
Compensation range for the role is listed below. Applicable salary ranges may differ across markets.Actual pay will be determined based on experience and other job-related factors permitted by law. As a part of the compensation package, this role may include eligible bonuses and commissions. For more information regarding VSP Vision benefits, please click here.
Salary Ranges: $23.00 - $34.77VSP Vision is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to age, gender, race, color, religion, sex, national origin, disability or protected veteran status. We maintain a drug-free workplace and perform pre-employment substance abuse testing.
Unincorporated LA County Residents: Qualified Applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act, and any other similar laws.
Notice to Candidates: Fraud Alert - Fake Job Opportunity Solicitations Used to Collect Fees/Personal Information.
We have been made aware that fake job opportunities are being offered by individuals posing as VSP Vision and affiliate recruiters.Click hereto learn about our application process and what to watch for regarding false job opportunities.
As a regular part of doing business,VSPVision ("VSP")collects many different types ofpersonal information, including protected health information, about ouraudiences, includingmembers, doctors,clients, brokers, business partners,andemployees. VSP Vision employees will have access to this sensitive personal information and are subject to follow Information Security and Privacy Policies.
Aya Locums has an immediate opening for a locum Anesthesiology job in Burlingame, CA paying $325/hour - $340/hour.
Job Details:
* Position: Physician
* Specialty: Anesthesiology
* Start Date: 06-15-26
* Length: 26 weeks
Schedule and Coverage:
* Shift Coverage: Scheduled + No Call
* Shift Schedule: Standard 5, 10-Hour 07:00 - 17:00
About the Facility:
* Facility Type: Float Pool
About Locum Anesthesiologist Jobs:
This is a generalized description of locum anesthesiologist job requirements. Specific assignment details may vary based on the healthcare facility, geographic location, patient population and types of surgeries performed.
General Job Responsibilities:
* Provide safe and effective preoperative, intraoperative and postoperative anesthesia care for patients undergoing various surgical procedures.
* Collaborate closely with surgeons, surgical teams and other healthcare professionals to develop and implement optimal patient care plans.
* Administer various types of anesthesia (general, regional, local) based on the specific needs of each patient and procedure.
* Continuously monitor vital signs and adjust anesthesia levels as necessary to maintain patient safety and stability.
* Respond promptly and effectively to emergencies and critical situations during surgery.
* Document patient care accurately and thoroughly in the medical record.
* Stay current on the latest advancements in anesthesiology through continuing education.
Skills:
* In-depth knowledge of anesthesiology principles and practices.
* Strong clinical judgment and decision-making abilities under pressure.
* Excellent communication and interpersonal skills.
* Exceptional manual dexterity and proficiency in performing various anesthetic techniques.
* Meticulous attention to detail and the ability to adapt to changing patient conditions.
* Strong leadership and teamwork skills to collaborate effectively within the surgical team.
* Ability to manage multiple tasks simultaneously and prioritize effectively in fast-paced environments.
Minimum Education Requirements:
* Doctor of Medicine (MD) degree or Doctor of Osteopathic Medicine (DO) degree from an accredited medical school.
* Residency training program in anesthesiology accredited by the Accreditation Council for Graduate Medical Education (ACGME) or the AOA.
License & Certifications:
* Board certification in anesthesiology by the American Board of Anesthesiology (ABA) or the American Osteopathic Association (AOA).
* Active and unrestricted medical license in California.
Experience:
* While specific requirements may vary, most locum anesthesiologist positions prefer candidates with at least one year of experience providing anesthesia care in a clinical setting.
Additional Notes:
* Locum tenens anesthesiologist positions are temporary assignments, often lasting weeks or months, to address staffing shortages in hospitals, surgical centers or other healthcare facilities.
* These positions offer competitive pay and flexible schedules, allowing anesthesiologists to pursue diverse work environments and control their workload.
* Some states may have additional practice requirements for locum physicians, so familiarization with the specific state regulations is recommended.
With Aya Locums, you get:
* Access to top hospitals and healthcare systems in diverse care settings.
* Highly competitive, transparent locum tenens pay.
* Dedicated application and assignment support.
* In-house credentialing and licensing teams.
* Travel and lodging coverage.
* Easy timekeeping and streamlined management of documents.
* Malpractice coverage and risk management support.
* Aya may provide other benefits where required by applicable law, including but not limited to reimbursements.
For all employees and employee applicants, Aya is an Equal Employment Opportunity ("EEO") Employer, including Disability/Vets, and welcomes all to apply.
The Division of Critical Care in the Department of Emergency Medicine at Stanford University seeks a Board-Certified Emergency Medicine and Critical Care physician to join the Department as an Associate Professor/ Full Professor in the University Medical Line or as a Clinical Associate Professor/ Full Clinical Professor in the Clinician Educator Line in the role of Emergency Critical Care Division Chief within the Stanford Department of Emergency Medicine and Stanford Health Care.
Critical Care Medicine (CCM) at Stanford Health Care is a leading program that draws local, national, and international referrals. The Emergency Critical Care (ECC) Division is a key part of this multidisciplinary program, providing care in the medical-surgical intensive care units at Stanford, focusing on triage, resuscitation, and early interventions to improve the care of critically ill patients regardless of location within the hospital. The Emergency Critical Care Division Chief contributes critical input into all aspects of patient care and co-leads strategic operational, educational, and scholarly efforts. Stanford's competitive CCM fellowship programs continue to attract some of the brightest future intensivists. Case volume and complexity provide unique opportunities for impactful scholarship, benefiting from cutting-edge, collaborative research programs across departments and schools.
We are particularly interested in candidates who have demonstrated clinical excellence with a strong background in leadership and academic accomplishments in critical care medicine. We seek candidates with administrative, academic, and clinical practice management experience in critical care medicine. The candidate's commitment to the growth of the ECC academic program is paramount to advancing patient care, driving innovation, and mentoring future leaders. The multidisciplinary approach to critical care at Stanford Medicine also requires fostering a collaborative culture and engaging with other participating departments. The Emergency Critical Care Division Chief will represent the department and its faculty in a multidisciplinary setting, including in the medical-surgical and intensive care units at Stanford Medicine. The Emergency Critical Care Division Chief will oversee clinical care, operational strategy, educational, faculty development, and scholarly efforts beyond a single intensive care unit's clinical care and operational needs. Candidates with an established track record of peer-reviewed research and extramural funding are of particular interest.
Applicants must have board certification or equivalent in emergency medicine, subspecialty training, and board certification in critical care medicine.
The major criteria for appointment for faculty in the University Medical Line shall be excellence in the overall mix of clinical care, clinical teaching, scholarly activity that advances clinical medicine, and institutional service appropriate to the programmatic need the individual is expected to fulfill. The major criterion for appointment as Clinician Educators is excellence in the overall mix of clinical care, teaching, administrative and/or scholarship appropriate to the programmatic need the individual is expected to fulfill. Academic rank and line will be determined by the qualifications and experience of the successful candidate.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford also welcomes applications from others who would bring additional dimensions to the University?s research, teaching and clinical missions.
Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact .
The university?s central functions of research and education depend on freedom of thought, and expression. The Department of Emergency Medicine, School of Medicine, and Stanford University value faculty who will help foster an open and respectful academic environment for colleagues, students, and staff with a wide range of backgrounds, identities, and perspectives. Candidates may choose to include as part of their research and teaching statements a brief discussion about how their work and experience will further these values.
Submit CV and letter of interest to:
For questions about this opportunity, please contact John Kendall, MD, Academic Affairs Director, Emergency Critical Care Division Chief Search Committee Chair, Stanford Emergency Medicine, at .
The expected base pay range for this position is: Associate Professor: $356,000 - $374,000 Professor: $389,000 - $404,000
This pay range reflects base pay, which is based on faculty rank and years in rank. It does not include all components of the School of Medicine?s faculty compensation program or pay from participation in departmental incentive compensation programs. For more information about compensation and our wide-range of benefits, including housing assistance, please contact the hiring department.
Stanford University has provided a pay range representing its good faith estimate of what the university reasonably expects to pay for the position. The pay offered to the selected candidate will be determined based on factors including (but not limited to) the experience and qualifications of the selected candidate including equivalent years in rank, training, and field or discipline; internal equity; and external market pay for comparable jobs.
Located in Hershey, PA, Milton Hershey School (MHS) is a top-notch home and school where over 2,200 pre-K through 12th grade students from disadvantaged backgrounds are provided an extraordinary, cost-free, career-focused education. This is made possible by the generosity of Milton and Catherine Hershey, who established the school in 1909 and ensured it was fully endowed. Thanks to their foresight and generosity, the school has over 12,000 graduates and continues to expand to serve more students.MHS is hiring married couples to serve as Full-time Flex Houseparents. In this unique and life-changing career, couples reside in on-campus student homes and provide care, guidance, supervision, and support for a group of approximately 8–13 students living in the home. Flex Houseparents play a vital role in creating a structured, family-like environment that fosters students’ academic, emotional, and social development so they can reach their full potential.Responsibilities include:
Providing daily supervision and mentorship
Managing household routines and student schedules
Administering medications and ensuring student wellness
Driving students to activities, as well as planning and actively engaging in developmental and recreational activities with students
Leading daily devotions and accompanying students to Sunday Chapel
Overseeing budgeting and household reporting
Upon hire, Flex Houseparents initially support various student homes and follow a working schedule of nine consecutive days on duty, followed by three days off. On weekdays, houseparents have unscheduled time while students are in school. Flex Houseparents eventually transition into a Placed Houseparent role, where they live and work with the same group of students in their own student home.Benefits include:
Salary: $44,768.00 per person (approximately $168,000 total compensation per couple, including free housing, meals while on duty, utilities, and more)
Comprehensive benefits: medical, dental, and vision insurance; health savings and flexible spending accounts; life insurance; disability options; retirement savings
Relocation assistance and paid training provided
Paid time off provided at designated times throughout the year
Qualifications:
Qualifications include:
Experience working or volunteering with youth
This is a two-person role for couples legally married for at least two years
Both spouses must be age 27 or older
No more than three dependent children may reside in the student home
Commitment to a smoke-free and weapon-free campus; no alcohol permitted while on duty
Pet limitations: only fish and one dog of approved breeds allowed
Valid U.S. driver’s license and ability to become certified to drive student home vans
Comfort leading students in daily devotions and accompanying them to Judeo-Christian Sunday Chapel services (proselytizing prohibited)
High school diploma or GED required
Ability to lift to 50 lbs.
Demonstrated integrity and professionalism; MHS staff serve as role models for students
This is a unique, challenging, and rewarding career and life choice that requires a high level of commitment to student success from both spouses. For consideration, both spouses must complete individual employment applications. To learn more and apply, visit
Job Description:
Mandatory to have working experience as SRE manager especially in Retail domain application support ( NOT CLOUD /DevOps)
Must have working knowledge on SRE principles such as Logs, metrics, availability metrics, uptime, ticket tracking, e-com services, ITIL framework specifically on Alerts, Incident, change management, CAB, Production deployments, Risk and mitigation plan, SLA, SLI, SLO
Hands on experience in Monitoring, Logging, Alerting, Dashboarding, and report generation in any observability tools Prefer DataDog or other tools such as Splunk/Dynatrace/ELK/Grafana). This engagement is a customer using Dynatrace,Splunk, PagerDuty hence it is good to have this expertise
Mandatory to have work experience in leading Level 2/Level 3 application support team based out of IND who provide 24x7 coverage.
Should know how to gather & communicate SRE requirement from customers and define SRE roadmap.
Working experience on how to gather requirements on health of applications, services to monitor, setting service levels.
Must have good knowledge on eCommerce platforms in microservice architecture, Sterling OMS , Retail Applications like XStore.
Should be able to lead P1 calls, brief about the P1 to customer, proactive in gathering leads/ customers into the P1 calls till RCA, PIR etc.
Should have knowledge on building process , framework by following ITSM principles, SOP, runbooks, handling any ITSM platforms (JIRA/ServiceNow/BMC Remedy)
Must know how to work with the Dev team, cross functional teams.
Should be able to generate WSR/MSR by extracting the tickets from ITSM platforms, present to customers and client leaders.
Manage overall SRE delivery, customer focus mindset , closely work with customer leaderships.
Preferred:
Be a client face at customer site collaborating with client leadership.
Ability to clearly communicate and understand a technical idea/concept.
Ability to work in a professional environment while interacting with peers and stakeholders, collaborating with offshore teams.
Excellent written and verbal communications skills.
Motivated, goal driven, influential, innovative, curious, and open minded, fun to work with, collaborator.
Capability to work with people in different time zones.
Ability to operate in a fast-paced, evolving environment and appropriately prioritize tasks, and keep abreast of the latest technology.
Collaborate with cloud architecture, infrastructure team, project management team, and technology services, management team.
Create and maintain detailed documentation.
We are seeking an experienced operational leader to manage the organizational infrastructure for a deep-tech research institute.
This person will architect and build a scaleable internal operations infrastructure that will serve as a shared resource for Division Teams composed of scientists, engineers, entrepreneurs, policy experts, and others who speed development of innovative solutions to complex challenges.
Experience quickly and successfully scaling organizations from inception is critical. Individuals with high intelligence, curiosity, and EQ will thrive in this fast paced environment.
Responsibilities include:
Financial Leadership & Controls
- Lead budgeting, forecasting, financial modeling, and organization-wide financial planning.
- Oversee accounting, treasury, cash management, and financial systems as the organization scales.
- Manage tax filings, audits, compliance, and all financial relationships with vendors and partners.
- Partner with Founders and Strategic Investments to deploy capital efficiently using creative instruments (recoverable grants, structured incentives, equity-like positions, etc.).
- Provide timely, accurate financial insights to Founders and Division Leads.
People & HR Operations
- Develop and maintain People Plan aligned with Founder and Division Lead needs.
- Oversee full HR lifecycle: recruiting, onboarding, performance management, and off-boarding.
- Manage HR systems (HRIS, payroll, ATS), benefits programs, compensation structures, and employee documentation.
- Deliver training, organizational development, and compliance with labor laws.
Facilities & Infrastructure
- Lead planning, leasing, purchasing, and buildout of office, lab, event, and vivarium spaces.
- Ensure facilities meet safety, compliance, and future scalability requirements.
- Oversee physical security, environmental standards, renovations, and expansion.
Information Technology
- Implement secure, scalable internal and external IT systems that meet diverse user needs.
- Manage IT vendors, contracts, cybersecurity practices, and intellectual property protections.
Legal, Tax & Compliance Oversight
- Coordinate with external counsel to manage organizational legal, tax, and regulatory matters.
- Ensure operational and investment activities comply with relevant laws, nonprofit rules, and reporting requirements.
Marketing, Communications & Community Engagement
- Shape brand, messaging, digital presence, and external communications.
- Produce events, convenings, webinars, and ecosystem-building engagements that extend our impact.
- Support community and partner relations, ensuring visibility and adoption of our concepts.
Qualifications:
- Proven experience overseeing multi-functional operations, including finance, HR, legal, IT, and facilities.
- Strong financial acumen with experience in budgeting, modeling, accounting systems, audits, and compliance.
- Ability to deploy capital creatively (grants, loans, equity-like structures) in mission-driven environments.
- Experience leading recruiting, onboarding, performance management, and culture-building in fast-growing start-up organizations.
- Skilled in building HR systems, compensation frameworks, benefits programs, and training infrastructure.
- Demonstrated experience planning and executing facility buildouts (office, lab, or technical environments).
- Comfortable designing scalable operational systems for rapidly growing teams with diverse functional needs.
- Familiarity with implementing secure, scalable IT systems and managing external vendors.
- Ability to balance usability, cost-efficiency, and security across internal and public-facing systems.
- Experience managing nonprofit, corporate, or research organization compliance and navigating complex regulatory landscapes.
- Comfortable partnering with legal counsel on contracts, tax matters, and organizational governance.
- Skilled at shaping organizational messaging, brand identity, and external communications.
- Experience producing events and community engagement initiatives that build visibility and influence.
- High-EQ, collaborative leader able to work across scientific, entrepreneurial, and policy environments.
- Thrives in ambiguity with a bias toward action, transparency, and rapid iteration.
- Strong service orientation toward internal teams; comfortable balancing strategic and hands-on execution.
