Jobs in Barrington, NJ

714 positions found — Page 15

Director of Finance
✦ New
🏢 SOFITEL
Salary not disclosed

\"Why work for Accor?
We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor's limitless possibilities.
By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit what you love, care for the world, dare to challenge the status quo! #BELIMITLESS\"

Company Description

Located in prestigious Rittenhouse Square, the AAA rated 4-diamond Sofitel – Philadelphia, boasts 306 beautifully appointed guestrooms, featuring Lanvin amenities, dream bedding and a luxurious atmosphere. We will be your personal culinary connoisseurs, offering our classic, French inspired menu, made from the freshest ingredients harvested directly from our rooftop garden. Enjoy our signature hand-crafted cocktails in Liberté Lounge, the "in-place" to gather and mingle for Philly's finest clientele.

Our team of highly trained Ambassadors are at your service, ready to provide a magnifique and memorable experience.

Joie de Vivre is in our DNA, and we are seeking like-minded individuals to join our team!

Job Description

Sofitel Philadelphia at Rittenhouse Square is seeking an experienced and strategic Director of Finance to join our Executive Committee.

This role serves as the senior financial leader for the property, responsible for safeguarding the financial integrity of the hotel while driving profitability, operational efficiency, and long-term asset value.

Reporting directly to the General Manager, the Director of Finance partners closely with ownership, asset management, and corporate leadership while providing financial guidance across all departments.

This role combines strategic financial leadership with hands-on operational oversight, ensuring accurate reporting, strong internal controls, and the successful execution of the hotel's financial strategy.

Key Responsibilities

Strategic Financial Leadership

  • Serve as a key member of the Executive Leadership Team, providing financial insight to support strategic and operational decisions
  • Partner with the General Manager and department leaders to drive profitability, operational efficiency, and revenue growth
  • Provide financial analysis and recommendations to support key business initiatives and investment decisions
  • Maintain strong relationships with ownership, asset managers, auditors, and corporate finance teams

Financial Planning, Budgeting & Forecasting
  • Lead the preparation and execution of the annual operating budget, capital expenditure planning, and long-term financial strategy
  • Oversee monthly forecasting and financial outlooks, ensuring projections reflect business trends, market conditions, and operational performance
  • Conduct detailed variance analysis between actual results, forecast, and budget
  • Collaborate closely with Revenue Management and Sales leadership to ensure accurate business forecasting
  • Present financial results, forecasts, and strategic recommendations to ownership and corporate leadership

Financial Operations & Reporting

  • Oversee all accounting functions including:
    • General ledger
    • Accounts payable
    • Accounts receivable
    • Income audit
    • Payroll processing
  • Ensure accurate and timely monthly financial reporting in compliance with Accor standards and GAAP
  • Manage the monthly closing process and preparation of financial statements
  • Prepare and review owner reporting packages and financial performance analysis

Balance Sheet & Internal Controls

  • Ensure the integrity and reconciliation of the hotel's balance sheet
  • Oversee bank reconciliations and treasury management
  • Monitor and manage accounts receivable aging and credit policies
  • Implement and maintain strong internal controls and financial procedures
  • Ensure full compliance with corporate policies, tax regulations, and internal/external audit requirements

Audit, Compliance & Internal Controls

  • Ensure full compliance with Accor corporate financial policies, internal audit requirements, and regulatory standards
  • Lead and coordinate internal audits, external audits, and ownership financial reviews
  • Maintain strong internal control systems and financial governance procedures
  • Ensure all financial processes comply with GAAP standards, tax regulations, and corporate reporting guidelines
  • Work closely with department leaders to ensure operational compliance with financial policies and procedures
  • Proactively identify and mitigate financial and operational risks through effective audit preparation and follow-up actions

Cash Flow & Asset Management

  • Optimize cash flow management and banking relationships
  • Oversee working capital and cash forecasting
  • Support capital investment planning and ROI analysis
  • Collaborate with ownership and asset management to protect and enhance the hotel's long-term asset value

Systems & Technology

  • Utilize financial and operational systems to support data-driven decision making
  • Experience with SUN Systems, Opera PMS, and BirchStreet procurement systems is highly desirable

Team Leadership & Development

  • Lead and mentor the Accounting and Finance team, fostering a culture of accountability, collaboration, and continuous improvement
  • Provide leadership and oversight for team members responsible for:
    • Balance sheet reconciliations
    • Bank reconciliations
    • Payroll processing
    • Accounts receivable management
    • Month-end close
  • Ensure strong departmental structure, training, and succession planning
Qualifications
  • Bachelor's degree in Finance, Accounting, or related field
  • MBA, CPA, or equivalent certification preferred
  • 10+ years of progressive finance experience, including 5+ years in a senior hotel finance leadership role
  • Strong understanding of hotel financial operations and GAAP accounting principles
  • Demonstrated experience managing hotel accounting teams and financial processes
  • Proven ability to partner with executive leadership and ownership groups
  • Strong analytical, financial modeling, and strategic planning skills
  • Exceptional communication and leadership abilities
  • Ability to operate successfully in a fast-paced luxury hospitality environment
  • Experience working with SUN Systems, Opera PMS, and BirchStreet is a strong advantage
Additional Information

Our commitment to Diversity & Inclusion:
We are an inclusive company and our ambition is to attract, recruit and promote diverse talent.

Not Specified
Service Technician
✦ New
Salary not disclosed
Philadelphia, Pennsylvania 1 day ago

Service Engineer / Pool Systems Engineer / Service Technician required for a leading provider of commercial swimming pool services.

The successful Service Engineer / Pool Systems Engineer / Service Technician will deliver electrical and mechanical repair, service, and maintenance on commercial pool systems, including filtration, pumps, and chemical systems, at customer sites within the Mid-Atlantic and Northeast regions.

The Service Engineer / Pool Systems Engineer / Service Technician will ideally have a service background in commercial pool systems, water chemistry, filtration systems, pumps, chemical systems, control wiring, PVC plumbing, or similar mechanical and pool-related products.

Package

  • $20 - $50 per hour, depending on experience
  • Company vehicle or car allowance
  • 401(k) with company match
  • Health, dental, vision, life insurance
  • Paid time off (PTO)
  • Referral program
  • Competitive pension
  • Additional benefits

Service Engineer / Pool Systems Engineer / Service Technician Role

The Service Engineer will:

  • Install and maintain chemical systems, pool pumps, filters, and associated equipment.
  • Perform water chemistry tests and maintain the balance of pool systems.
  • Carry out control wiring installations for pool systems (no line voltage).
  • Program and startup pools, pumps, filters, and accessory equipment.
  • Provide warranty and service requests after project turnover.
  • Perform basic cleaning of pools prior to turnover.
  • Work with PVC plumbing and chemical tubing installations.
  • Liaise with customers and provide recommendations for system improvements.

Service Engineer / Pool Systems Engineer Requirements

  • Previous pool construction and/or service experience is required.
  • Experience with water chemistry, control wiring, pool equipment operation, and servicing is essential.
  • PVC plumbing knowledge (Sch 40 and 80 plumbing up to 14" diameter).
  • Experience with chemical tubing installation and control wiring installation.
  • Communication and coordination skills to work with customers and internal teams.
  • Proficiency in digital documentation via company-provided iPads and construction software.
  • Certified Pool Operator (CPO) is preferred but not required.
  • Willingness to travel within a 5-hour radius of the home office (with 90% local projects and 10% travel projects).
  • Clean background and valid driver's license required.
Not Specified
Biomedical Engineering Manager
✦ New
Salary not disclosed
Philadelphia, Pennsylvania 1 day ago

Biomedical Equipment Engineering Manager

Philadelphia, PA (Onsite)

Salary: $145,000 + Full Benefits

Full-Time | Leadership Role

We are seeking a Biomedical Equipment Engineering Manager to lead the maintenance, troubleshooting, and operational reliability of medical equipment across a hospital environment in Philadelphia, PA. This is an onsite leadership role responsible for overseeing biomedical engineering operations, ensuring critical medical devices remain safe, compliant, and fully operational to support patient care.

This position will supervise biomedical equipment technicians and engineers while collaborating closely with clinical staff, hospital leadership, and vendors to maintain high standards for equipment performance, safety, and regulatory compliance.

The ideal candidate will bring a strong background in hospital-based biomedical equipment maintenance, medical device troubleshooting, and team leadership within a clinical environment.

Key Responsibilities

• Lead and manage a team of Biomedical Equipment Technicians (BMETs) and Biomedical Engineers responsible for hospital equipment maintenance and support

• Oversee preventive maintenance, repair, and calibration programs for a wide range of medical devices and clinical equipment

• Troubleshoot complex issues involving diagnostic, therapeutic, and patient monitoring equipment

• Ensure all equipment maintenance activities meet hospital regulatory requirements and accreditation standards including Joint Commission and FDA guidelines

• Develop and manage equipment lifecycle planning, including replacement strategy and capital equipment upgrades

• Coordinate with clinical departments to ensure equipment availability and minimize disruption to patient care

• Manage relationships with OEM vendors and third-party service providers for specialized repairs and service contracts

• Implement reliability improvements and maintenance best practices to increase equipment uptime and operational efficiency

• Maintain accurate records and documentation within CMMS / biomedical asset management systems

• Support new medical equipment installations, system integrations, and facility expansion initiatives

• Ensure compliance with hospital safety standards and biomedical engineering best practices

Required Qualifications

• Bachelor's degree in Biomedical Engineering, Electrical Engineering, or related field

• 5+ years of biomedical equipment experience within a hospital or healthcare system

• 2+ years of leadership or supervisory experience managing biomedical technicians or engineers

• Strong expertise in medical device troubleshooting, maintenance, and preventive service programs

• Experience supporting equipment such as patient monitors, imaging systems, infusion pumps, anesthesia machines, ventilators, and diagnostic equipment

• Knowledge of Joint Commission standards, FDA regulations, and healthcare compliance requirements

• Experience using CMMS or biomedical equipment management systems

Preferred Experience

• Experience managing biomedical operations across multiple departments or hospital campuses

• Familiarity with network-connected medical devices and clinical technology systems

• Certification such as CBET (Certified Biomedical Equipment Technician) or related biomedical certification

Compensation & Benefits

• $135,000 base salary

• Comprehensive health, dental, and vision benefits

• 401(k) with company match

• Paid time off and holidays

• Opportunity to lead biomedical engineering operations in a mission-driven healthcare environment

Not Specified
Senior Network Engineer
✦ New
Salary not disclosed
Philadelphia, Pennsylvania 1 day ago

Call Notes from Hiring manager

15+ years of experience

Routing — BGP, EIGRP — MUST HAVE

Firewall— new network, migration from Cisco ASA to Cisco Secure Firewall — Customers today migrate from Cisco ASA to:

Cisco Secure Firewall Threat Defense (FTD) — MUST HAVE

This is Cisco's official and recommended upgrade path, supported by automated migration tools.

CISCO certifications is a plus

Key Responsibilities

Design, develop, install, and maintain enterprise network infrastructure, including routers, switches, and related equipment

Implement and manage network security solutions, including firewalls, ACLs, and object groups

Monitor network performance and proactively troubleshoot outages or performance issues

Perform routine network maintenance, including firmware and software upgrades

Provide remote and on-site technical support to internal teams and business users

Test, deploy, and support new network hardware, software, and applications

Develop detailed engineering design packages to integrate new technologies into existing environments

Collaborate with clients, vendors, and cross-functional technical teams to ensure network reliability and quality

Create strategic roadmaps for future hardware and software upgrades and enhancements

Participate in network audits, quality reviews, and standards compliance initiatives

Follow disciplined change management practices with awareness of downtime impact in industrial environments

Perform additional duties as required

Minimum Qualifications

Bachelor's degree in Computer Science, Information Technology, or equivalent IT/OT discipline from an accredited institution

15+ years of network engineering or related experience, preferably in an industrial or large-scale enterprise environment

Active Cisco CCNP certification preferred (or Siemens CPIN-level equivalent)

Proven ability to work independently with minimal supervision

Strong analytical, problem-solving, and troubleshooting skills

Excellent verbal and written communication skills

Ability to manage multiple tasks with strong attention to detail

Demonstrated ability to learn and adopt new technologies quickly

Not Specified
Post-Doctoral Scientist, Nucleic Acid Chemistry
✦ New
Salary not disclosed
Philadelphia, Pennsylvania 1 day ago

Job Title: Post-Doctoral Scientist, Nucleic Acid Chemistry

Location: Philadelphia

Reports To: Director, Nucleic Acid Chemistry

Type: Full-Time

Company Overview:

Based in Philadelphia, Aro Biotherapeutics is a clinical stage biotechnology company dedicated to advancing transformative therapies in Inflammation and Immunological Disorders (I&I). Leveraging cutting-edge RNA technologies including siRNA, we are building a pipeline of innovative treatments designed to address unmet patient needs in I&I, while advancing products in other therapeutic areas in collaboration with partners.

Position Summary:

Aro is expanding our Nucleic Acids Chemistry team to design and synthesize novel Centyrin-oligonucleotide conjugate based therapeutics. The focus of this role would be on improving potency, reducing OTEs and creating new IP for Aro's siRNA design. The ideal candidate will have a good understanding of how to generate novel and testable oligonucleotide designs to contribute to oligonucleotide-based therapeutic discovery. The position will require hands-on laboratory work. Close collaboration with other members of the Aro team across protein engineering, chemistry and biology is essential. In this role, you will have the opportunity to contribute directly to efforts that support the company's portfolio of preclinical therapeutic candidates.

Key Responsibilities:

  • Perform oligonucleotide synthesis from low milligram to gram scale
  • Develop and execute clear synthetic strategies towards chemically modified oligonucleotides using state-of-the-art synthetic methodologies
  • Optimize existing oligonucleotide synthetic protocols, purification, and analytical methods
  • Troubleshoot oligo synthesis issues, maintain lab equipment (Mermade, LCMS, HPLC etc.) and conduct safe lab operations
  • HPLC purification and LCMS analysis of synthesized siRNAs and other oligonucleotides
  • Maintain up to date, high quality electronic lab notebooks, and quality CoAs
  • Regularly present work to internal project teams and R&D Leadership
  • Comply with laboratory safety procedures and company guidelines

Qualifications:

  • PhD in Chemistry required
  • Perform oligonucleotide synthesis from low milligram to gram scale
  • Develop and execute clear synthetic strategies towards chemically modified oligonucleotides using state-of-the-art synthetic methodologies
  • Optimize existing oligonucleotide synthetic protocols, purification, and analytical methods
  • Troubleshoot oligo synthesis issues, maintain lab equipment (Mermade, LCMS, HPLC etc.) and conduct safe lab operations
  • HPLC purification and LCMS analysis of synthesized siRNAs and other oligonucleotides
  • Maintain up to date, high quality electronic lab notebooks, and quality CoAs
  • Regularly present work to internal project teams and R&D Leadership
  • Comply with laboratory safety procedures and company guidelines

Equal Opportunity Employer Disclaimer:

Aro Biotherapeutics is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment decisions are based on qualifications, merit, and business needs. We do not discriminate on the basis of race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or any other characteristic protected under applicable law.

Employment at Will Disclaimer:

Nothing in this job description is intended to create an employment contract. Employment with Aro Biotherapeutics is at-will and may be terminated by either the employee or the company at any time, with or without cause or notice.

Not Specified
MERN/MEAN Stack Developer
✦ New
Salary not disclosed
Philadelphia, Pennsylvania 1 day ago

Hi Rameez here from Beaconfire. I hope you're doing well! We're currently hiring for an exciting MERN/MEAN Developer role, and I wanted to reach out to see if you or someone in your network might be interested. This is a fantastic opportunity to work on high-impact projects using modern technologies in a collaborative and growth-oriented environment.

About the Company

BeaconFire is based in Central NJ, specializing in Software Development, Web Development, and Business Intelligence; looking for candidates with a strong background in Software Engineering or Computer Science for a Python/Node Developer position.

About the Role

The role involves developing websites and writing scalable, secure, maintainable code while collaborating with team members to achieve project goals.

Responsibilities

  • Develop websites using HTML, CSS, Node.js, React.js, and Angular2+, among other tools;
  • Write scalable, secure, maintainable code that powers our clients' platforms;
  • Create, deploy, and maintain automated system tests;
  • Work with Testers to understand defects opened and resolves them in a timely manner;
  • Supports continuous improvement by investigating alternatives and technologies and presenting these for architectural review;
  • Collaborate effectively with other team members to accomplish shared user story and sprint goals;
  • Invest time in constant professional development to stay up to date with new technological development and programming languages;
  • Discover and fix programming bugs;
  • Other duties as assigned.

Qualifications

  • Proficient understanding of HTML and CSS;
  • Experience in programming language JavaScript or similar (e.g. Java, Python, C, C++, C#, etc.) and understanding of the software development life cycle;
  • Basic knowledge of code versioning (e.g. Git, SVN);
  • A passion for coding pixel perfect web pages;
  • Good verbal communication and interpersonal skills.

Required Skills

  • Proficient understanding of HTML and CSS;
  • Experience in programming language JavaScript or similar (e.g. Java, Python, C, C++, C#, etc.) and understanding of the software development life cycle;
  • A passion for coding pixel perfect web pages;
  • Good verbal communication and interpersonal skills.

Preferred Skills

  • Bachelor's degree or higher in Computer Science or related fields;
  • 0-1 year of practical experience in JavaScript coding;
  • Familiarity with at least one JavaScript framework (Angular2+, React.js, Express.js);
  • Experience with unit and integration testing of code, with an understanding of JavaScript testing frameworks like Jasmine, Cucumber, Mocha, and Karma;
  • Experience providing REST/SOAP APIs for user interface consumption;
  • Experience working within an Agile development methodology Scrum.

BeaconFire is an E-verified company and provides equal employment opportunities (visa sponsorship provided).

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Not Specified
P&C Reinsurance Actuary - PR12960
✦ New
Salary not disclosed
Philadelphia, Pennsylvania 1 day ago

P&C Reinsurance Actuary opening in NY, PA, IL, or MN.

Perform reinsurance pricing, stochastic modeling, and portfolio optimization analysis involving large account Property, Casualty, Professional Liability, and/or Cyber lines; collaborate and communicate strategic insight and pricing results with key shareholders.

Ideal candidate is FCAS or ACAS with 6-12 years of any P&C pricing experience; must be dynamic, personable, and articulate; exposure to R, Python, or SQL a plus.

(PR12960)

Not Specified
Entry-Level Recruiter
✦ New
Salary not disclosed
Philadelphia, Pennsylvania 1 day ago

Lakewinds Global is seeking a motivated and energetic Entry-Level Recruiter to join our growing team. This role is ideal for someone who enjoys meeting new people, working in a fast-paced environment, and helping build high-performing sales teams.

As a recruiter, you will be responsible for identifying, screening, and scheduling candidates for our sales and leadership development positions. You will play a key role in helping our organization expand by bringing in talented individuals who are motivated to grow within our company.

Responsibilities

  • Source and identify potential candidates through job boards, social media, and referrals
  • Conduct initial phone screenings with applicants
  • Schedule interviews with hiring managers and leadership
  • Manage candidate pipelines and follow up with applicants
  • Post and update job listings on recruiting platforms
  • Maintain communication with candidates throughout the hiring process
  • Assist in organizing hiring events and career fairs
  • Track recruiting metrics and report weekly hiring numbers

Qualifications

  • Strong communication and interpersonal skills
  • Highly organized with strong attention to detail
  • Comfortable speaking with new people daily
  • Positive attitude and strong work ethic
  • Ability to multitask in a fast-paced environment
  • Basic computer and administrative skills
  • Previous recruiting or sales experience is a plus, but not required

What We Offer

  • Paid training and mentorship
  • Fast-paced, team-oriented work environment
  • Opportunities for advancement into leadership roles
  • Professional development and recruiting experience
  • Competitive compensation with performance incentives

At Lakewinds Global, we believe in promoting from within and developing future leaders. This role offers the opportunity to grow your career while helping build a high-performance team.

Not Specified
Electrical Project Manager
✦ New
Salary not disclosed
Philadelphia, Pennsylvania 1 day ago

Project Manager

Carr & Duff, LLC has been a leading electrical contractor in the Greater Philadelphia Tri-State Area and Mid Atlantic Region since 1958. With over 65 years of experience, C&D has earned a reputation for excellence in tackling complex electrical construction projects with a focus on safety, quality, and timeliness. We now offer services beyond the Mid-Atlantic regions to customers all along the East Coast.

Why Work Here

Carr & Duff is a growing diverse company that rewards hard work and dedication, and we invest time and resources into providing professional development and career growth opportunities. We need top of the line team members who genuinely care about the customer and the quality of the work they produce. C&D seeks to develop strong relationships with preferred customers, and most importantly, we operate as a team

Position Overview:

A Project Manager provides project leadership for small, medium and large electrical construction projects throughout the region. This position is accountable for all aspects of a project's success from initial estimating, bidding process, review of engineering plans and meeting or exceeding the clients' expectations through profitable completion of the job. Additionally, the P/M collaborates with other functional project teams in the planning and execution of the job. This includes:

  • Contract interpretation/dispute resolution.
  • Assessing and recommending project resource requirements.
  • Managing electrical projects.
  • Estimating.
  • Interfacing with client representatives regarding the project's progress.
  • Management of project controls and accounting.
  • Training, mentoring and coaching Assistant Project Managers.
  • Ensure field engineering activities comply with company and contract requirements and support overall construction schedule.
  • Provide technical support for construction, including participation in construction planning.
  • Coordinate with the engineering group to assure completeness and correctness of design and construction documents. Plan, conduct, and monitor work in accordance with engineering construction plans and specifications.

This position is part of the company's Project Management Team and is considered strategic within the organization. The position will report to the company's office in Huntingdon Valley, PA and could include both long and short term remote field assignments, as determined by specified projects and the location of those projects.

Major Job Elements:

  • Manages overall project performance (safety, quality, scope, schedule, innovation, cost, communication, resource issues, risks and customer satisfaction).
  • Serves as single point-of-contact by establishing, maintaining and managing customer, subcontractor, and joint venture partner's expectations (where applicable) relating to project performance.
  • Reports project status and performance data as required to management.
  • Ensures strict adherence to all Safety Policies, Procedures and Practices.
  • Plans, monitors, and controls the project throughout its life-cycle (Estimating, bid, contract award, engineering/design, procurement, and construction close out).
  • At any given time could be involved in combinations of:
  • Managing a major project from $1 to $10 million or a portfolio of smaller projects from $100k to $999k with durations from several weeks to several years.
  • Mentoring others.
  • Assist in marketing and business development activities as required.
  • Acts as sponsor to ensure large projects are meeting expectations (safety, cost, schedule etc.)

DISCLAIMER FOR RECRUITMENT AGENCIES

Carr & Duff does not accept unsolicited CVs from recruiters or employment agencies in response to the Carr & Duff job Careers page, social media post, or any other speculative applications not related to a specific job posting. Carr & Duff will not consider or agree to payment of any referral compensation or recruiter fee relating to these unsolicited CVs.

Carr & Duff explicitly reserves the right to hire those candidate(s) without any financial obligation to the recruiter or agency.

Carr & Duff operates an Applicant Tracking System (ATS), any unsolicited CVs, including those submitted to hiring managers, are deemed to be provided without any engagement/obligation on the side of Carr & Duff. Any CVs not submitted via the ATS, including any CVs sent via email, will be deemed unsolicited.

Not Specified
Vehicle Documentation Coordinator
✦ New
Salary not disclosed
Philadelphia, Pennsylvania 1 day ago

The Vehicle Documentation Coordinator ensures timely and accurate communication with clients regarding the arrival and condition of their vehicles. This role involves verifying and organizing documentation, sending Warehouse Receipts with photos, and coordinating with logistics to ensure all necessary information is accurate and complete. The Coordinator plays a critical role in maintaining client trust and supporting seamless vehicle processing.

ABOUT MATUS INTERNATIONAL

We are Matus International, offering top-tier shipping services with a mission to inspire the growth of our clients' businesses by building strong, long term relationships through our personalized and efficient services. We are committed to seeing each team member achieve their personal, professional, and financial goals through the work we do together. Our core values are the backbone of our business and guide our hiring process: alongside Commitment, we are Disciplined, act with Integrity, take Responsibility, stay Aligned, and are Results-Oriented.

OBJECTIVES

  • Receive and organize vehicle documentation and keys from the reception team.
  • Classify keys accurately for documentation purposes.
  • Verify documentation for accuracy and completeness, including titles, invoices, Power of Attorney (POA), and client IDs.
  • Check for and document any additional expenses, such as storage fees.
  • Send Warehouse Receipts to clients with corresponding photos in a timely manner.
  • Confirm and address any special requests from clients or the destination team.
  • Retain incomplete or expired documents and resolve issues with support from destination teams.
  • Ensure compliance with export processes and regulations.
  • Double-check all printed documentation for accuracy, including Customs information, VINs, and client details.
  • Handover complete and verified documentation to the logistics team for further processing.
  • Monitor deadlines and resolve discrepancies within a 72-hour timeframe.
  • Maintain clear communication with clients and internal teams regarding document status and vehicle conditions.
  • Ensure high levels of accuracy to avoid additional costs and maintain client satisfaction.
  • Uphold organizational standards for confidentiality and documentation security.
  • Performs other duties as assigned.

COMPETENCIES

  • Exceptional attention to detail to ensure accuracy in documentation.
  • Strong organizational skills for managing multiple tasks and deadlines.
  • Proficiency in export systems such as Magaya.
  • Knowledge of export documentation, including Bills of Lading and invoices.
  • Familiarity with country-specific processes and legal requirements.
  • Ability to prioritize tasks with a high sense of urgency.
  • Strong communication skills for interacting with clients and internal teams.
  • Problem-solving abilities to resolve document discrepancies.
  • Time management skills to meet 24-hour and 72-hour deadlines.
  • Customer-focused mindset to maintain trust and satisfaction.
  • Analytical skills to identify and address errors or missing information.
  • Collaboration skills for effective teamwork with logistics and reception teams.
  • Adaptability to manage evolving processes and client requirements.
  • Commitment to maintaining accuracy and confidentiality in documentation.
  • Familiarity with documentation classification and key management processes.

EDUCATION AND EXPERIENCE

  • Familiarity with export systems, such as Magaya.
  • Knowledge of export processes, country-specific laws, and required documentation.
  • Experience in a related role involving documentation and client communication.

PHYSICAL REQUIREMENTS

  • Prolonged periods sitting at a desk and working on a computer.
  • Must be able to lift up to 15 pounds at times.
Not Specified
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