Receptionist/Accounts Payable Clerk

The ideal candidate is a detail-oriented team player who will serve as the first point of contact for visitors and callers while supporting the accounting department with accounts payable functions. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The position also provides backup support to other team members as needed. 

Pay Range: $20.00 - $25.00 per hour.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

 Reception/Administrative Duties:

· Greet and assist guests upon arrival in a courteous and professional manner

· Answer and route incoming phone calls and emails

· Maintain a clean and organized front office/reception area

· Manage pick-up, receive, sort, and distribute incoming mail and deliveries

· Monitor, receive, and distribute incoming faxes

· Assist with general administrative tasks, including filing and data entry

· Prepare office supply orders and related vouchers

· Organize, stock, and maintain office supplies and storage areas

· Coordinate meeting room scheduling and support office operations as needed

· Perform other duties as assigned by management

Accounts Payable Duties:

· Record Accounts Payable (AP) vouchers, including but not limited to the Main Shop and Tomato Harvest Departments

·Process vendor invoices accurately and in a timely manner

· Match purchase orders, invoices, and receiving documents

· Verify approvals and coding of invoices in accordance with company protocols

· Maintain vendor records and respond to vendor inquiries

· Reconcile vendor statements and resolve discrepancies

· Assist with month-end closing tasks related to accounts payable

· Perform other duties as assigned by management

QUALIFICATIONS:

· High school diploma or equivalent required; associate degree in accounting or business preferred

· 1–3 years of experience in a receptionist, administrative, or accounts payable role

· Basic knowledge of accounting principles and accounts payable processes

· Proficiency in Microsoft Office (Word, Excel, Outlook)

· Experience with accounting software is a plus

· Excellent problem-solving and teamwork skills

· Strong communication skills with excellent interpersonal abilities

· Excellent organizational and time management abilities

· Demonstrates exceptional accuracy, thoroughness, and attention to detail

· Ability to handle confidential information with discretion

· Customer service-oriented with a professional demeanor

· Capable of handling multiple priorities while consistently meeting deadlines

· Demonstrates initiative and a proactive approach to work

· Work both independently with minimal supervision and collaboratively within a team environment

· Maintains professionalism, accountability and ensuring strict confidentiality at all times

· Experience with agriculture or accounting for multiple entities a plus

· Bilingual in Spanish a plus, though not a requirement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The following requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations will be provided to enable individuals with disabilities to perform the essential functions of the position.

Our salaries are dependent on knowledge, skills, and experience.

In addition, our comprehensive benefits package for full-time eligible employees includes

• Medical, Dental, and Vision insurance
• Life and disability insurance
• Paid time off and paid holidays
• 401k plan with matching contribution

Additional Information

All your information will be kept confidential according to EEO guidelines.

Woolf Farming is an Equal Opportunity Employer.

Woolf Farming participates in E-Verify during the hire process at all locations for all new Team Members.