Information Technology For Development Jobs in Naples Collier County, FL

Border Patrol Agent (BPA) – in the Federal Security and Public Safety Sector Experienced (GL-9 GS-11)

SAME MISSION, NEW DRIVE!

You love protecting your community and doing your part to keep our nation safe. But maybe you're looking for a change of scenery?

USBP is hiring immediately for full-time, career positions, where your prior law enforcement officer (LEO) experience may qualify you for higher-graded Border Patrol Agent (BPA) opportunities. Continue making a difference with the nation's premier federal agency charged with securing our borders and protecting our country.

Whether you gained this experience as part of a military police unit or as a member of a state or local law enforcement organization, you have an opportunity to work with highly trained professionals whose camaraderie, pride, and purpose are hallmarks of their daily mission.

Check out the duties and responsibilities section below, along with the qualifications section to see if you are eligible. Now is the time to make your move, along with excellent base pay, location pay, exceptional benefits, and job stability, USBP is offering up to $60,000 in additional incentives to newly appointed Agents (see details below).

DON'T FORGET TO CHECK OUT THE INCENTIVES – SEE SALARY SECTION BELOW

IMPORTANT NOTICE: Duty assignments available at the time of offer may include the Southwest Border, including prioritized locations.

U.S. Border Patrol determines duty assignments at the time of offer based on operational needs, which may or may not align with candidates' first-choice preferences. Relocation may be required.

U.S. Customs and Border Protection (CBP) is hiring immediately for these full-time, career Law Enforcement Officer (LEO) opportunities.

Salary and Benefits:

Salary for newly appointed law enforcement Border Patrol Agents varies from:

Base Salary: GL-9/GS-11, $63,148 - $120,145 per year
Locality Pay: Varies by duty location.
Overtime Pay: Up to 25%

Duty location impacts pay rates; locality pay for federal law enforcement is higher in some locations than others. A fully trained BPA may be eligible for up to an additional 25% of base pay per the BPA Pay Reform Act of 2014. This is a career ladder position with a grade level progression from GL-9 to GS-11 to GS-12. You will be eligible for a promotion to the next higher grade level (without re-applying) once you successfully complete 52 weeks in the lower grade level.

All Border Patrol Agents may select from an array of federal employment benefits that include health and insurance plans, a generous annual and sick leave program, and participation in the Thrift Savings Plan, a retirement plan that is similar to traditional and ROTH 401(k) offerings.

*Recruitment Incentive* Newly appointed Border Patrol Agents (as defined in 5 CFR 575.102) will be offered up to a $20,000 incentive. The first $10,000 will be paid upon successful completion of the Border Patrol Academy, with the remaining $10,000 awarded for accepting a prioritized location. Prioritized locations include Sierra Blanca, TX; Presidio, TX; Sanderson, TX; Comstock, TX; Lordsburg, NM; Freer, TX; Hebbronville, TX; Ajo, AZ.

*Retention Incentive* Newly appointed Border Patrol Agents may also qualify for up to $40,000 in additional incentives distributed over their first four years.

Duty Locations: You will be asked to select your preferred location for one of the following mission critical locations:

• Big Bend Sector Stations - *Presidio, Van Horn, *Sanderson, Alpine, *Sierra Blanca, Marfa
• Buffalo Sector Stations - Wellesley Island
• Del Rio Sector Stations - Del Rio, Brackettville, *Comstock, Eagle Pass North, Eagle Pass South, Carrizo Springs, Uvalde
• El Paso Sector Stations - Alamogordo, Clint, Deming, El Paso, Fort Hancock, Las Cruces, *Lordsburg, Santa Teresa, Ysleta
• El Centro Sector Stations - El Centro, Indio, Calexico
• Grand Forks Sector Stations - Pembina
• Havre Sector Stations - Havre, Malta, Plentywood, Scobey, Sweetgrass
• Houlton Sector Stations - Calais, Fort Fairfield, Jackman, Rangeley, Van Buren
• Laredo Sector Stations - Laredo South, Cotulla, *Hebbronville, Laredo West, *Freer, Laredo North, Zapata
• Rio Grande Valley Sector Stations - Rio Grande City, Fort Brown, McAllen, Brownsville, Falfurrias, Weslaco, Kingsville, Harlingen
• San Diego Sector Stations - Boulevard, Brownfield, Campo, Chula Vista, Imperial Beach, Murrieta, San Clemente
• Spokane Sector Stations - Colville, Curlew, Metaline Falls, Oroville
• Swanton Sector Stations - Beecher Falls, Burke, Champlain, Newport, Richford
• Tucson Sector Stations - *Ajo, Tucson, Nogales, Douglas, Brian A Terry, Sonoita, Casa Grande, Three Points Substation, Willcox
• Yuma Sector Stations - Blythe, Yuma, Wellton

Duties and Responsibilities:

As a BPA, you will be part of our 60,000+ workforce that strives to protect the American people by safeguarding our borders, deterring illicit activity, and enhancing the nation's economic prosperity. Being a BPA makes you a valuable member of the Federal Law Enforcement Officer (LEO) profession.

Typical assignments include:

• Detecting and questioning people suspected of violating immigration and customs laws and inspecting documents and possessions to determine citizenship or violations.
• Preventing and apprehending aliens and smugglers of aliens at or near the borders by maintaining surveillance from covert positions to include using infrared scopes during night operations.
• Interpreting and following tracks, marks, and other physical evidence of illegal entry of persons or contraband.
• Performing farm checks, building checks, traffic checks, city patrols, and transportation checks.
• Patrolling the international boundary and coastal waterways using a variety of government assets such as vehicles, horses, vessels, watercraft, off-road vehicles, ATVs, snowmobiles, and motorcycles for the accomplishment of the USBP Mission.

Qualifications:

GL-9: You qualify for the GL-9 grade level if you possess one (1) year of specialized experience, equivalent to at least the next lower grade level, performing duties such as:

• Performing physical searches of detained individuals, their vehicles, and their immediate surroundings for weapons, contraband, currency, and other evidence.
• Apprehending, physically restraining, or working with law enforcement officials to identify or apprehend violators of state, federal, or immigration laws.
• Proficient in the use of firearms, preparing investigative reports, serving court orders (e.g., warrants, subpoenas, etc.), and gathering evidence for criminal cases prosecuted through the court system.

If you have previous or current law enforcement or military law enforcement experience, you may qualify at the GS-11 grade level.

GS-11: You qualify for the GS-11 grade level if you possess one year of specialized experience equivalent to at least the next lower grade level, with the authority granted by the state or government to enforce laws, make arrests, and investigate crimes, performing primary duties in an official law enforcement capacity such as:

• Utilizing intelligence information to track illegal operations, criminal activity, threats to our nation, and/or contraband while serving as a state, federal, or military law enforcement official.
• Leading investigations of fraud, contraband, criminal activity, threats to our nation, and/or illegal operations to determine sources and patterns while serving as a state, federal, or military law enforcement official.
• Apprehending violators of state, federal, or immigration laws by utilizing various forms of complex technology that include surveillance, detection, situation awareness systems, and/or communications equipment.

The above experience will be applied in connection with the following: Make arrests and exercise sound judgment in the use of firearms; deal effectively with people in a courteous manner in connection with law enforcement matters; analyze information rapidly and make prompt decisions; or develop and maintain contact with a network of informants.

There are no education substitutions for the GL-9 or GS-11 grade-level Border Patrol Agent opportunities.

Other Requirements:

Citizenship: You must be a U.S. Citizen to apply for this position.

Residency: You must have had primary U.S. residency (including protectorates as declared under international law) for at least three of the last five years.

Age Restriction: In accordance with Public Law 100-238, this position is covered under law enforcement retirement provisions. Candidates must be referred for selection to the Border Patrol Agent position before reaching their 40th birthday in accordance with Department of Homeland Security Directive 251-03. The age restriction may not apply if you are currently serving or have previously served in a federal civilian law enforcement (non-military) position covered by Title 5 U.S.C. 8336(c) or Title 5 U.S.C. 8412(d).

Veterans' Preference: You may also be eligible for an excepted service Veterans' Recruitment Appointment (VRA). The age restriction does not apply if you are Veterans' Preference eligible.

Formal Training: After you are hired, you will be detailed to the U.S. Border Patrol Academy in Artesia, New Mexico, for approximately six (6) months of intensive instruction in immigration and nationality laws, law enforcement, and USBP-specific operations, driver training, physical techniques, firearms, and other courses. Border Patrol work requires the ability to speak and read Spanish, as well as English. Border Patrol Agents will be provided training to become proficient in the Spanish language at the Academy.

How to Apply:

Click the Apply button on this site. You will be linked to the CBP Talent Network registration page. For Position of Interest, select Border Patrol Agent, and then complete the pre-screening questions.

You'll then receive a link(s) to the BPA Job Opening Announcements (JOAs) on USAJOBS, the federal government's official employment site, to complete your application. Be certain to review ALL details of the job opportunity announcement and follow all instructions in the application process, including items (resume, transcripts, etc.) to submit. You will be evaluated based on your resume, supporting documents, and the BPA Entrance Exam.

If you have questions about the application process, contact a recruiter through the U.S. Border Patrol page: /s/usbp.

NOTE: As a subscriber to the CBP Talent Network, you'll receive monthly emails with information about webinars, career expos, and future opportunities with CBP.

PI3adf7b7aa40f-26289-39985354

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• The Patient Services Representative II (PSR II) represents the face of our company to patients who come in, both as part of their health routine or for insights into life-defining health decisions.
  
• The PSR II draws quality blood samples from patients and prepares those specimens for lab testing while following established practices and procedures.
  
• The PSR II has direct contact with patients and creates an atmosphere of trust and confidence while explaining procedures to patients and drawing blood specimens in a skillful, safe and accurate manner.
  
• The PSR II will demonstrate Leadership Behaviors while focusing on process excellence skills and sensitivity to confidentiality and accuracy to patient information.
  
• Successful applicants may be assigned to a doctor's office, a patient service center or as business needs dictate.
  
• Under the direction of the area supervisor, perform daily activities accurately and on time.
  
• Maintain a safe and professional environment.
  
• Performs with confidence, both the forensic and clinical specimen collection and processing duties following established practices and procedures.
  
• Perform verification of patient demographic info / initials including patient signature post-venipuncture to verify tubes were labeled in their presence and that the name on the label is correct.
  
• Maintains required records and documentation.
  
• Demonstrates organizational commitment and promotes a positive image to patients, clients, employees and the public in general.
  

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• Ability to provide quality, error free work in a fast-paced environment.
  
• Ability to work independently with minimal on-site supervision.
  
• Excellent phlebotomy skills to include pediatric and geriatric.
  
• Flexible and available based on staffing needs, which includes weekends, holidays, on-call and overtime.
  
• Committed to all Policies & Procedures including Company dress code, Employee Health & Safety, and Everyday Excellence Guiding Principles.
  
• Must be able to make decisions based on established procedures and exercise good judgment.
  
• Must have reliable transportation, valid driver license, and clean driving record, if applicable.
  
• Travel and flexible hours required to work multiple locations and required to cover at Patient Service Center/In-Office Phlebotomy locations with minimal notice.
  
• Capable of handling multiple priorities in a high-volume setting.
  
• Must demonstrate Superior Customer Focus; ability to communicate openly and transparently with peers, supervisors and patients; ability to accelerate and embrace change; and knowledge of our business.
  
• Training locations may vary based on trainer availability.
  

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• High school diploma or equivalent REQUIRED.
  
• Medical training: medical assistant or paramedic training preferred.
  
• Phlebotomy certification preferred. Required in California, Nevada, and Washington.
  

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• THREE years phlebotomy experience required, inclusive of pediatric, geriatric and capillary collections.
  
  Minimum 2 years in a Patient Service Center environment preferred.
  
  Customer service in a retail or service environment preferred.
  
  Keyboard/data entry experience.
  

• 
  
• The Patient Services Representative II (PSR II) represents the face of our company to patients who come in, both as part of their health routine or for insights into life-defining health decisions.
  
• The PSR II draws quality blood samples from patients and prepares those specimens for lab testing while following established practices and procedures.
  
• The PSR II has direct contact with patients and creates an atmosphere of trust and confidence while explaining procedures to patients and drawing blood specimens in a skillful, safe and accurate manner.
  
• The PSR II will demonstrate Leadership Behaviors while focusing on process excellence skills and sensitivity to confidentiality and accuracy to patient information.
  
• Successful applicants may be assigned to a doctor's office, a patient service center or as business needs dictate.
  
• Under the direction of the area supervisor, perform daily activities accurately and on time.
  
• Maintain a safe and professional environment.
  
• Performs with confidence, both the forensic and clinical specimen collection and processing duties following established practices and procedures.
  
• Perform verification of patient demographic info / initials including patient signature post-venipuncture to verify tubes were labeled in their presence and that the name on the label is correct.
  
• Maintains required records and documentation.
  
• Demonstrates organizational commitment and promotes a positive image to patients, clients, employees and the public in general.
  

• 
  
• Ability to provide quality, error free work in a fast-paced environment.
  
• Ability to work independently with minimal on-site supervision.
  
• Excellent phlebotomy skills to include pediatric and geriatric.
  
• Flexible and available based on staffing needs, which includes weekends, holidays, on-call and overtime.
  
• Committed to all Policies & Procedures including Company dress code, Employee Health & Safety, and Everyday Excellence Guiding Principles.
  
• Must be able to make decisions based on established procedures and exercise good judgment.
  
• Must have reliable transportation, valid driver license, and clean driving record, if applicable.
  
• Travel and flexible hours required to work multiple locations and required to cover at Patient Service Center/In-Office Phlebotomy locations with minimal notice.
  
• Capable of handling multiple priorities in a high-volume setting.
  
• Must demonstrate Superior Customer Focus; ability to communicate openly and transparently with peers, supervisors and patients; ability to accelerate and embrace change; and knowledge of our business.
  
  
• Training locations may vary based on trainer availability.
  

• 
  
• High school diploma or equivalent REQUIRED.
  
• Medical training: medical assistant or paramedic training preferred.
  
• Phlebotomy certification preferred. Required in California, Nevada, and Washington.
  

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• 1-3 years phlebotomy experience REQUIRED, inclusive of pediatric, geriatric and capillary collections.
  
• 2 years in a Patient Service Center environment preferred.
  
• Customer service in a retail or service environment STRONGLY preferred.
  
• Keyboard/data entry experience.
  

We’re looking for a Physical Therapist to take on a full-time role with one of our area clients. You’ll help patients move better, feel better, and stay active—whether they’re recovering from an injury or managing long-term conditions. Apply today and a recruiter will reach out with the details.

Minimum Requirements:

• Degree from a CAPTE-accredited Physical Therapy program.
• Licensed or license eligible as a Physical Therapist (PT).
• A passion to learn, grow, and make an impact - new grads welcome!

Benefits:

• Full Benefits Package - Medical, dental, vision, disability & life insurance.
• 401(k) Program - Invest in your future.
• Student Loan Assistance - Up to $24K at eligible locations.
• Tuition Reimbursement - Continue your education without the burden.
• Unlimited Internal CEUs + external CEU stipend.
• Professional Development - Residency program, clinical ladder, leadership training, and mentorship.
• Technology that Works for You - EMR automations and AI-powered tools to save time.
• Relocation Assistance - Available for select opportunities.

Location Highlights:

Naples, Florida, offers a vibrant lifestyle with beautiful beaches, outdoor activities, and cultural attractions. Enjoy the warm climate while exploring local parks, dining at diverse restaurants, and visiting art galleries. The area is known for its stunning sunsets and recreational opportunities, making it an ideal place for both relaxation and adventure.

EEO Statement

Jackson Healthcare and its family of companies are an EEO/AA Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender, gender identity and expression, national origin, age, disability or protected veteran status. We celebrate diversity and are committed to creating an inclusive environment for all of our associates.

Florida Jobs: Level 2 background screening is Florida's highest level of background check and is required by Section 435.04 of Florida Statues for individuals working in positions of responsibility or trust. Click here to learn more: Education & Awareness | Florida Agency for Health Care Administration.

Primary Function:

• Provides “hands on” and site level occupational safety & health technical expertise.
• Seeks continuous improvement of all occupational safety & health processes, maintaining a risk-based approach to support a company culture that “all incidents can be prevented”.

Specific Responsibilities:

• Work with the occupational safety & health technician, manager and/or director to develop strong professional knowledge, skills and abilities.
• Assist in the development of occupational safety & health strategies and implement corporate initiatives focusing on safety.
• Act as a resource providing occupational safety & health support for line management and personnel within assigned areas.
• Implement and support occupational safety & health policies, procedures and initiatives for successful business unit goal(s) achievement.
• Support and deliver occupational safety & health training as required.
• Implement and communicate all necessary occupational safety & health strategies within assigned area.
• Conduct routine occupational safety & health inspections (formal and non-formal) within assigned areas of responsibility.
• Monitor occupational safety & health performance, data/statistical reporting and trends for possible impacts on occupational safety & health performance.
• Audit processes to ensure efficiency, effectiveness and consistency.
• Work with occupational safety & health team and line management to develop a culture that truly believes in the goal that “all incidents can be prevented”.
• Influences others through consistent model management: “walks the talk” philosophies, solid business fundamentals and sound ethics.
• Other duties and responsibilities as assigned.

Education and Experience:

Formal Education:

• High School diploma or equivalent.
• Bachelor’s degree from an accredited college, university or technical school in Occupational Safety & Health or relevant discipline considered an asset.

Professional Designation Required:

• Board of Certified Safety Professional STS(C) and/or CHST or equivalent preferred.

Experience:

Job Title: Nonprofit Management Specialist

Location: Naples, Florida

Company: David Lawrence Centers For Behavioral Health

Job Type: Full-Time & Salaried/Exempt

~ Target Standard Business Hours, Monday-Friday

~ Occasional Evening/Weekend Events

Salary: Starting at $60,000 per year (additional compensation considered for experience, language skills, potential impact, etc.)

Hiring Incentives: Sign on Bonus, Immediate PTO Accrual, Full Benefits W/401k, Professional Development & Tuition Programs.

Job Summary: This role plays a critical part in advancing DLC's mission to inspire and create lifesaving and life-changing wellness for every individual and family served-ensuring that the operational foundation behind our fundraising efforts is strong, reliable, and aligned with purpose.

By partnering closely with development leadership and frontline fundraisers, this role manages timelines, workflows, data, systems, and reporting that enable meaningful donor relationships, ensure grant compliance, and support informed decision-making-while remaining adaptable as priorities evolve in an entrepreneurial, dynamic, mission-driven environment.

Key Responsibilities

General:

- Responsible for overseeing the integrity and effectiveness of all development systems, data, administrative functions, grant reporting, and project management across the development department.

- Serving as a trusted operational leader to ensure people are supported, systems are mission-aligned, and work is executed with accuracy, accountability, and care.

Development Operations & Administration:

- Provide leadership to development, administrative, and database staff that fosters clarity, trust, professional growth, and accountability.

- Oversee all administrative functions within the development department, ensuring work is completed accurately, consistently, and on time.

- Establish, document, and maintain clear workflows and standard operating procedures that support high performance and reduce inefficiencies.

- Serve as a collaborative operational partner between Development, Finance, IT, Programs, and other internal teams to ensure alignment and timely execution.

Database Management & Data Integrity:

- Ensure the donor database/CRM is a trusted and reliable system through rigorous standards for data accuracy, integrity, security, and compliance.

- Lead database staff in maintaining consistent data practices, documentation, and quality control.

- Make informed decisions regarding data structure, coding, and reporting to support both current needs and long-term organizational goals.

- Manage system enhancements, integrations, and vendor relationships to ensure stability, scalability, and effectiveness.

Data Analysis, Reporting & Insights:

- Oversee all development reporting, dashboards, and performance metrics related to fundraising activity and operational outcomes.

- Deliver timely, accurate, and meaningful reports that support leadership decision-making and strategic planning.

- Use data as a tool for learning and continuous improvement, helping teams understand performance trends and opportunities.

- Ensure all internal and external reporting commitments are met without exception.

Systems, Processes & Continuous Improvement:

- Own and continuously refine development systems and operational processes to improve efficiency, reduce risk, and support growth.

- Lead process improvements thoughtfully, ensuring changes are implemented smoothly and communicated clearly.

- Identify operational challenges proactively and implement solutions that enhance workflow, accuracy, and collaboration.

- Balance structure with flexibility to support both consistency and responsiveness.

Project Management & Scheduling:

- Serve as the central project manager for development initiatives, ensuring clarity of scope, timelines, responsibilities, and deliverables.

- Develop and maintain detailed project plans and schedules for campaigns, appeals, reporting cycles, grant deliverables, and operational priorities.

- Monitor progress, track milestones, and adjust plans as needed to maintain momentum and meet deadlines.

- Provide clear and regular status updates to leadership to ensure transparency and alignment.

Grant Administration & Reporting:

- Oversee all grant administration and reporting activities to ensure compliance with funder requirements and internal standards.

- Coordinate timelines and deliverables with program, finance, and development teams to ensure accurate and timely submissions.

- Maintain organized grant documentation, reporting calendars, and compliance records.

- Ensure grant reporting reflects professionalism, accuracy, and strong stewardship.

Qualifications

Required Technical & Professional Qualifications:

- Bachelor's degree in nonprofit management, business administration, data analytics, project management, or a related field; equivalent professional experience may be considered.

- Minimum of 5-7 years of experience in development operations, advancement services, nonprofit administration, or a related operational leadership role.

- Demonstrated expertise managing donor databases and CRMs, with advanced proficiency in Raiser's Edge strongly preferred.

- Proven experience overseeing data integrity, reporting, and compliance across complex systems.

- Strong project management experience, including planning, scheduling, prioritization, and cross-functional coordination; familiarity with or similar project management platforms is highly desirable.

- Experience managing multiple concurrent projects, deadlines, and stakeholders in a fast-paced, mission-driven environment.

- Experience supervising staff and leading operational workflows with clarity and accountability.

Preferred Experience:

- Experience supporting capital campaigns, major fundraising initiatives, or complex grant portfolios.

- Familiarity with nonprofit financial processes, audits, and funder compliance requirements.

- Experience working in healthcare, behavioral health, human services, or similarly regulated nonprofit environments.

- Comfort collaborating closely with executive leadership, fundraisers, finance, IT, and other teams.

Leadership Qualities & Personal Attributes: The ideal candidate brings a blend of steady operational strength and forward-thinking leadership, including…

- A service-oriented leadership style that prioritizes supporting others, building trust, and creating clarity in complex environments.

- A natural inclination toward structure, accuracy, and follow-through, paired with a strong sense of ownership and accountability.

- The ability to think strategically and long-term while remaining highly effective in day-to-day execution.

- Confidence in navigating change - able to adapt quickly, reprioritize when needed, and guide others through shifting demands without losing momentum.

- A solutions-focused mindset that anticipates challenges, identifies opportunities for improvement, and moves work forward constructively.

- Strong emotional intelligence, empathy, and professionalism - particularly important in a behavioral health mission where compassion and care matter deeply.

- The ability to bring calm, clarity, and positive energy to high-pressure situations, balancing urgency with thoughtfulness.

- A genuine commitment to the mission of David Lawrence Centers and the belief that strong systems, data, and operations are essential to changing lives.

Additional:

- Microsoft Office 365 skills (Including Teams/Video Conferencing) and Electronic Medical Records experience = Required

- Staying compliant on all trainings and immunizations = Required

- Ability to pass Level II DCF Mental Health Fingerprinting (General Information can be found HERE), Drug Screen and Local Criminal Check = Required

Physical Requirements: This position requires a mix of physical activities throughout the workday. Duties involve periods of standing, sitting, and walking, often across various areas of the site. The role also includes tasks that may require bending, reaching, and other physical movements. Candidates must be able to occasionally lift and carry items weighing up to 50 pounds. A reasonable level of physical stamina and mobility is necessary to successfully perform the essential functions of this role.

Dentons Cohen & Grigsby is currently recruiting for a Legal Assistant with experience in commercial litigation based in our Naples, FL, office. This position is responsible for providing comprehensive administrative support including calendaring and travel; initiating, drafting, editing, and finalizing correspondence, reports, and/or other materials as requested; preparing engagement letters; opening and maintaining client files; processing, reviewing, and editing client bills; proofreading all work including correspondence, memoranda, and other legal documents; screening incoming calls, recording messages, and reading, sorting, and processing mail; establishing and maintaining calendar and deadline reminder systems, opening new files, maintaining all client and general files, preparing files to be closed, processing bills, proofing billing sheets, and reviewing and editing bills; and maintaining systematic follow-up systems to ensure that deadlines are met and that information and material required from other offices is received on a timely basis. All legal assistants are required to work as a team, assist with overflow work and follow procedures and guidelines set by each administrative department.

Key responsibilities include:

• Providing administrative support to the practice group and its clients.
• Proofread all documents and correspondence for accuracy.
• Coordinate meetings, including videoconferences, conference calls, equipment, catering, presentation materials, visitors, and rooms/offices.
• Manage the practice groups, contact, calendars, and conference calls.
• Process and manage expenses, routinely update our time-keeping system, complete and close timekeeping where appropriate and prompt attorneys as necessary.
• Enter time for timekeepers and print reports as requested.
• Work with Accounting in all aspects of the billing cycle, including but not limited to reviewing client billing for accuracy, edits to content/grammar, resolution of billing problems, and efficient changes to the process.
• Process the intake of new clients, run conflict checks, create engagement, retainer letters, create client files, manage new client matters accurately and efficiently.
• Prepare and ensure availability of necessary agendas, presentations, and meeting notes.
• Revise, format, and finalize a wide variety of documents, including correspondence, memoranda, agreements, and practice-specific documents, including formatting Wills and Trusts.
• Manage departmental trackers.
• Monitor deadlines and schedules for the practice.
• E-filing experience in Florida State Court and multiple jurisdictions.
• Establish and maintain paper and electronic files according to current firm policies utilizing the firm’s record protocol procedures and document management system.
• Perform other related duties required based upon the unique practice of the attorney, such as but not limited to assisting in business development initiatives and events and committee projects and responsibilities.
• Assist other secretaries whenever necessary to meet firm and client needs.

Experience & Qualifications

• A High School Diploma or equivalent. Undergraduate degree preferred.
• Two (2) years experience as a Legal Assistant in a law firm setting is required; five (5) years experience in litigation is a plus.
• Strong proficiency in Microsoft Office 365 - including Word, Excel, PowerPoint, Outlook, Teams; iManage, Adobe, Zoom, and other videoconferencing applications.
• Must possess a typing speed of at least 60-65 wpm with a high accuracy rate.
• Licensed as a Florida Notary Public or willing to become a Notary.
• Excellent administrative, drafting, transcription, preparation, proofreading, organizational, time management, attention to detail, and multi-tasking skills in a busy, deadline-driven environment.
• The ability to build professional, cooperative, and supportive relationships with one’s peers, superiors, and clients while also anticipating and identifying clients’/colleagues’ current and future needs.
• Enthusiastically greet all contacts: vendors and personnel consistently, offering a warm, smiling, and hospitable demeanor that is also in a manner that is also positive, authentic, friendly, and helpful.
• Ability to maintain the highest level of confidentiality regarding internal Firm and client information.
• Ability to handle high-pressure situations with grace.
• Able to work as a team player for the practice area and have the capability to work independently and drive projects to completion.
• Possesses the ability to see the importance of every task holistically and understand how each assignment benefits the growth and success of the practice.
• Have a proactive, forward-thinking, innovative, and results-oriented approach with a strong work ethic and well-developed interpersonal skills.
• Has the ability to learn new technologies quickly.
• Demonstrates proactive approaches to problem-solving with strong decision-making capability.
• Self-motivated and driven.

THIS IS AN IN-OFFICE POSITION - REMOTE WORK WILL NOT BE OFFERED