Information Technology For Development Jobs in Gurnee
268 positions found
Duration: 12 Months
Location: Mettawa, IL 60045 (Hybrid)
PRIMARY FUNCTION / PRIMARY GOALS / OBJECTIVES
The Project Manager (I) is responsible for the planning, scheduling and execution of all projects (print and digital) within Ad Agency (A3). This role works closely with their assigned account manager to help coordinate daily activities within A3 and continue to develop the ongoing relationship with their respective brand teams to keep projects on schedule, on budget and on strategy.
PROJECT/PROCESS MANAGEMENT
* Develop project schedules, allocate resources and communicate project status and schedules to all key stakeholders and ensure deliverables and key milestones are met on time and within budget
* Conduct regular status meetings with internal teams and clients to review progress, identify risks, and develop mitigation strategies. Capture notes and distribute recaps with action items.
* Set up and manage routes for all projects through the internal agency approval process (Kantata, WorkFront)
* Understand the Medical/Legal/Regulatory (Veeva) review process and prepare all assets and documentation for submission and review in accordance with Promotional Material Review Process
* Coordinate interactive resources with studio/programming/creative leads
* Be the primary point of contact for all third-party development/deployment vendors providing regular updates, managing expectations, and addressing any issues or concerns
* Create, compile, and maintain project and department documentation as needed (technical documentation, server folder structure, spec sheets, estimate tracking, etc.)
FINANCIAL MANAGEMENT
* Track time on a daily basis.
* Assist with providing estimates.
* Assist with billing and ensure billing is completed on schedule.
* Adherence to all company-wide financial policies
KNOWLEDGE / SKILLS
* Understand promotional guidelines including, but not limited to, corporate branding, promotional material development, Veeva PromoMats review and corporate compliance
* Understand the Agency Workflow Process including project initiation and kickoff, collaboration, necessary approvals, production and archiving
* Demonstrate clear and concise written and verbal communication skills
* Demonstrate the ability to prioritize and multi-task to enhance productivity and manage workload
* Possess ability to work in a high-volume, rapidly paced environment
* Proficiency using the Microsoft Suite of products (Outlook, Word, Excel, PowerPoint, Teams, SharePoint) and other systems (Kantata/Mavenlink, Workfront)_
ACCOUNTABILITY / SCOPE
* Reports to their assigned Ad Agency account manager
* Partners with creative team on project initiatives
QUALIFICATIONS
* Bachelor degree required
* 1-4 years of ad agency experience required (minimum), project management and pharmaceutical experience a plus
* Strong attention to detail and excellent communications skills: verbal, presentation, written
* Understanding of print and digital project lifecycles and different project management methodologies/styles
* Familiarity with print production process, web technologies and digital trends
* High energy, positive, organized individual who is comfortable in a high-visibility role
* Great collaborator with ability to focus on both the big picture and small details
Location: Remote
Duration: 6 months
Description
- Monitoring the status of phone agents
- Monitoring telephone queues
- Communicating with agents
- regarding schedule adherence
- regarding schedule adjustments
- Communicating with supervisors
- about agent status
- about phone queue mitigation
- about skill changes
- Updating meetings, callouts, etc.
- Coordinating ad hoc off-line time with the supervisors throughout the day.
Job Description
Contact Center.
This analyst will be supporting the WFM Team, Contact Center Agents, and Leadership with the goal of creating a remarkable impact for our patients and healthcare providers.
Position will be responsible for ensuring the right resources are in the right place at the right time to reduce cost, support operational growth, and ensure the appropriate and productive utilization of contact center resources.
Applicant will maintain and update Forecast, Agent Schedules, Intraday, Shrinkage, Reporting and supporting real time contact center operations.
- Reviews, analyzes, and evaluates business systems and user needs.
- Documents requirements defines scope and objectives and formulates systems to parallel overall business strategies.
- May require an associate degree in a related area and 3+ years of experience in the field or in a related area.
- Has knowledge of commonly used concepts, practices, and procedures within a particular field. Generally, supports commodity or generic/unspecified skills, such as Application Support, Business Analyst, Compliance Consulting, Domaine SME, SharePoint BSA.
- Relies on instructions and pre-established guidelines to perform the functions of the job.
- Works under immediate supervision.
- Primary job functions do not typically require exercising independent judgment. Typically reports to a manager or a team Lead.
Responsibilities:
- Support Contact Center Workforce Management (WFM) processes for Forecasting, Scheduling, intraday, shrinkage and Reporting Analytics to ensuring business goals, objectives, and service level agreements are satisfied.
- Monitor and analyze call and activity volumes vs. available staff and optimize resource schedules to maintain contact center key performance indicators.
- Maintain and update schedules for staff to ensure optimal coverage with the right resources, in the right place, at the right time.
- Develop, analyze, and deliver WFM and Contact Center reports with lessons learned from prior day/week/month.
- Maintain and adjust agent resource assignments ensuring they receive the right calls at the right time.
- Review and approve agent time off and schedule change requests.
- Research and analyze agent schedule adherence issues/concerns and deliver suggestions for improvement.
Qualifications:
* Prior medium to large call-center experience required
* Prior WFM administrative and real-time scheduling support
* High school diploma or GED equivalent required
* College degree preferred
* Requires skills in all the following:
a) Establishing resource schedules
b) Supporting intraday real-time scheduling activities
c) Identifying and delivering real-time schedule staffing decisions
d) Developing, analyzing, and delivering WFM and contact center reports
e) Maintaining and administering the WFM platform
Ability to communicate in a clear and professional manner (both written and verbal) to all levels of management
Experience training individuals or groups on new concepts and processes
Experience coaching agents to drive performance improvement
Ability to influence and lead others without direct authority
Innovative problem solver with an attention to detail and a focus on accuracy
Experience with WFM platforms preferred (i.e. Five9/VO, NICE InContact)
Contact Center Experience
Description Details
1. What are the top 3-10 skills requirements should this person have?
1) Attention to details
2) Experience with Excel, Visio and PP
3) Able to document training guides
4) Data analytical aptitude
5) Excellent communication skills
6) WFM tasks (Forecasting/Scheduling/Intraday/Shrinkage)
7) Experience with working with reports
8) Data analytical aptitude
Financial Highlights – Enjoy an Immediate Pay Raise and Professional Growth!
$10k Fast Start Bonus Per Month for 12 months, $120k First Year, requires one new commercial account with at least 250 employees, every two weeks.
$2,500 First Week Training Pay for the first five training days.
$500 per virtual appointment bonus with food with no bonus limit.
Up to $1500 per week for meeting minimum call and one qualified onsite appointment.
200% of the profit margin for the first 90 days of orders shipped.
40% to 59% of the profit margin after 90 days
Up to $10k new client account credits
Up to $5k new account donation credits
Up to $400 of gift cards for business building activities
GHA Technologies, Inc. has become the #1 Employee-Owned Value-Added Reseller in America. Past rewards have included #1 Microsoft Western Region VAR, #1 fastest growing company in Arizona, #69 on the CRN Solution Provider 500, #15 2018 CRN Fast Growth 150 List.
We sell the latest AI technologies from Nvidia, Dell, HP, Microsoft, Google, Cisco, Lenovo, Apple, VMWare, Adobe, APC, IBM, Nutanix, EMC, Pure Storage, Samsung, Intel, Eaton, and all the hottest AI and Green Data Center, Virtualization, Energy Conservation, Cloud, Storage, Security, Wireless, SD Wan, Video, Identification, and Power Technologies! We also specialize in mission critical product procurement and integration services for some of the largest Corporate, Government, and Education clients in America! Our client base is a who's who of corporate America!
GHA employee owners will receive stock shares every year on top of our industry’s leading commissions, bonuses, and promotional offerings!
Mission critical, online, vast E Commerce distribution network coast-to-coast warehouse locations support just-in-time delivery.
Super convenient, orders placed by 9:00 p.m. EST (8:00 p.m. CST) can be received the next morning for in-stock items.
Secure, 24-hour access to your own personal portal customized with special pricing on more than 2 million top selling products from 3,500 manufacturers in the USA and across the globe.
We are currently HIRING experienced Sales Professionals nationwide with a minimum of three years direct technology sales experience.
We offer a highly lucrative earnings and benefits package with top salespeople earning between $96,000 to $2,000,000 annually. W-2 Employment, Medical, Dental, and HSA Benefits, 401K Retirement Plan, and GHA company stock ownership (ESOP) plan.
Please email your resume to and schedule a strictly confidential interview.
Visit us at:
Location-: Chicago, IL
Duration-: 12 Months
Overview
We are seeking an associate level candidate to join our Global Business Support team who demonstrates the ability to think critically, exhibit sound judgment and thrive in a fast-paced environment. In this capacity, you will help maintain our current systems and processes so that our business can deliver optimal client service as well as project managing deliverables for the Shareholder Services organization.
OUR IMPACT
Clients Asset Management (GSAM) delivers innovative investment solutions through a global, multi-product platform. Client is one of the pre-eminent investment management organizations globally. Critical to the success of client is our ability to leverage a global team of talented professionals to define solutions and lead change across the operational infrastructure.
Within client, Shareholder Services is a global sales aligned service organization that provides high quality service and solutions to shareholders. Through their client service model, Shareholder Services enables distribution of Client investment products, provides consultative services, scale and controls, all with a focus on being accretive financially to the business.
Within Shareholder Services, the Global Business Support team associate is responsible for ensuring the continued operation of business process and system functionality across Shareholder Services globally including identification of system improvements and process enhancements, definition of business requirements, and communication with technology and other internal and external teams.
HOW YOU WILL FULFILL YOUR POTENTIAL
As a member of the Global Business Support team, you will be responsible for:
* 75% time allocation - Supporting Shareholder Services teams, vendors and clients with particular focus on system access/availability, data transmissions, and software/hardware upgrades.
* 25% time allocation - Oversee process improvement, maintenance and change initiatives throughout the entire project lifecycle including scoping definitions, requirements gathering, business requirement writing, process design, testing, and data analysis.
Primary Responsibilities:
* Resolve internal and vendor system issues that directly impact business operations and/or client interactions
* Oversee client FTP setup, testing, updates and resolve transmission issues
* Initiate vendor internal user setup for multiple vendor applications and banking portals
* Troubleshoot vendor application login issues
* Coordinate vendor hardware updates
* Recommend and drive process improvement to increase system robustness and mitigate risk of disruptions in operational workflows and client reporting
* Lead ad hoc projects within the Shareholder Services group
SKILLS & EXPERIENCE WE'RE LOOKING FOR
Basic Skills:
* Bachelor's degree required
* Exceptional communication, prioritization, organizational, time management and interpersonal skills
* Ability to work well under pressure, solve problems efficiently and multi-task in a deadline driven environment
* Demonstrates accountability and sense of urgency in achieving results/completing tasks
* Willingness to be a self-starter with excellent anticipation and strong analytical skills
* Attention to detail; strong Control/Risk mindset
* Exhibit sound judgment and integrity
* Exhibit a customer service mindset
* Flexible with hours (execute some after-hours testing)
Preferred Skills:
* Financial industry experience
* 1-3 years of financial services experience
* Project management experience
* Experience with business process improvement and business process design
* Familiarity with user acceptance testing methodologies
* Experience with Confluence, Jira, Excel, PowerPoint
- Active Overview The Advanced Electronics and Computer Field trains Sailors to maintain, operate, and repair some of the Navy's most sophisticated electronics and computing systems, including radar, communications, navigation, local area networks, weapons fire control, and Aegis combat systems.
ETs and FCs form the backbone of a ship's Combat Systems department aboard carriers, cruisers, destroyers, and other surface combatants, as well as at repair and technical activities ashore.
Key Responsibilities Serve as an Electronics Technician (ET) or Fire Controlman (FC) after training, based on performance and Navy needs; as an ET, maintain and repair radar, communication, and navigation equipment including transmitters, receivers, displays, and shipboard communications suites such as SATCOM and HF; as an FC, operate, maintain, and repair fire control radars, computers, large screen displays, local area networks, weapon control consoles, and automatic gun systems; troubleshoot complex electronic and electro mechanical faults using technical documentation, test equipment, and established procedures; maintain configuration control, documentation, and logs that support inspections, certifications, and combat system readiness.
What to Expect Hands on technical work that blends classroom, computer based training, and intensive lab practice; frequent troubleshooting under time pressure to restore mission critical combat systems and communications; strict adherence to safety procedures, configuration control, technical documentation, and test routines; team based maintenance and watchstanding afloat and ashore, often on rotating shifts to support around the clock operations; progressive responsibility as you qualify on systems, earn Navy Enlisted Classifications, and advance in rate.
Work Environment Assignments aboard surface combatants such as aircraft carriers, Aegis cruisers and destroyers, and amphibious ships, as well as at shore based repair and technical facilities; daily work in combat systems spaces, radar rooms, communications centers, electronics shops, and shipboard network spaces; a mix of lab style environments and shipboard spaces with noise, ladders, confined areas, and occasional exposure to heat or weather when working on topside equipment.
Pathways, Training & Advancement Recruit Training followed by Apprentice Technical Training at Great Lakes, Illinois, covering basic electronics, circuitry, safety, digital theory, microcomputers, fiber optics, test equipment, and troubleshooting; strand training in either the Fire Controlman or Electronics Technician track, with FCs focusing on radar, ballistics, and fire control basics, and ETs focusing on communications suites and radar systems; follow on A School and platform or system specific C Schools, often with college credit recommended by the American Council on Education; accelerated advancement to E4 upon completion of initial school training and all advancement requirements, with continued promotion based on performance, time in rate, and professional development.
Enlist under the Advanced Electronics and Computer Field program, with final placement into the Electronics Technician or Fire Controlman rating during initial training at Great Lakes, based on performance and Navy needs; maintain AECF eligibility throughout training in order to retain any accelerated advancement benefits; fleet conversion into ET or FC from another rating may be possible for qualified Sailors, subject to screening and community manning.
Qualifications All Navy jobs require meeting general enlistment or commissioning standards, which typically include: Eligibility to serve in the United States Navy, which may involve United States citizenship or other legal residency and work status, depending on the program and current law and policy A high school diploma or equivalent for enlisted positions, and a bachelor's or qualifying professional degree for officer positions Meeting age limits that vary by program and are set in law and Navy policy.
Some communities have more restrictive age ranges Meeting medical, vision, and dental standards, including body composition and physical fitness requirements, with some jobs requiring more demanding standards Meeting character and conduct standards, including background screening Achieving required test scores for your program, such as the Armed Services Vocational Aptitude Battery for enlisted roles or officer qualification tests for officer programs Eligibility for a security clearance when required for your rating or designator Additional qualifications can include specific skills, education, licensure, or experience that are unique to a job or community and will be reviewed with you by a recruiter.
Additional qualifications for this job may include: Normal hearing and color perception to work safely with electronic displays and color coded wiring and schematics; strong arithmetic and computing aptitude, with the ability to learn digital theory and complex technical systems; physical strength and manual dexterity to handle equipment, tools, ladders, and shipboard environments.
Education Education benefits are available through standard Navy programs such as Tuition Assistance, the Post-9/11 GI Bill, ACE-recommended college credit for Navy training, Navy COOL-funded certifications, USMAP apprenticeships, and other Navy College Program opportunities.
Specific options depend on the Sailor's status, training, and current Navy policy.
Pay, Benefits & Service Pay, benefits, and service commitments follow standard Navy Active and/or Reserve policies for this type of role, including basic pay, allowances when eligible, health coverage, and retirement options.
Exact entitlements, special pays, and service obligations depend on program, component, years of service, and current law and Navy guidance.
Incentives Incentives such as bonuses, special pays, and loan repayment may be available at times for specific ratings or communities, but they change frequently and cannot be guaranteed.
Applicants must confirm current incentives and eligibility with an official Navy recruiter or authoritative Navy source.
Notes and Disclaimers This description is a general overview of typical duties, training, and opportunities in this community.
It does not replace official Navy instructions, policies, or contracts and does not guarantee specific assignments, training, incentives, or outcomes.
Actual opportunities depend on Navy needs, individual performance, screening results, and current law and policy.5c143e31-5e48-4549-b638-05792d185386
Job title: Scientist
Location: Onsite - Lake County, North Chicago, IL; 60064
6 months to start
Sample Management and Sample Processing
Purpose: The Genomics Research Center (GRC) is part of the Quantitative Medicine and Genomics (QM&G) functional area that promotes data-driven innovation in drug discovery by integrating diverse quantitative data and leveraging advanced computational models. The GRC's goal is to develop world class genetics and genomics research focused on finding the right therapeutic targets and helping scientists better understand not only human disease biology but also the behavior and response to our drugs in clinical trials across all therapeutic areas.
Join our innovative Genomic Technologies (GTECH) lab team, where we are at the forefront of genomic research and discovery. Our team is dedicated to advancing science through cutting-edge technologies and collaborative efforts. We are seeking an experienced and highly organized Sample Management and Processing Scientist (I) to support impactful reverse translation focused projects. In this role, daily responsibilities will center on supporting gDNA isolation from clinical samples across multiple therapeutic areas. The Scientist (I) will execute manual and automated workflows for high-quality nucleic acid extraction, perform rigorous quality control assessments on isolated nucleic materials, maintain detailed and accurate documentation in LIMS, and interpret and report QC data. In addition, effective cross-functional communication with researchers is essential to ensure the integrity and utility of isolated gDNA for downstream analyses. The successful candidate should have hands-on expertise with diverse nucleic acid extraction methodologies, meticulous adherence to SOPs, and a solid understanding of sample biology as it relates to clinical research. Operational excellence, attention to detail, and organizational skills will be critical to deliver reliable support for reverse translation clinical initiatives.
Responsibilities:
* Adhere to department generated and company standard operating procedures for communication, lab operations, project reporting, and lab safety.
* Perform nucleic acid extraction, quality control, and interpretation of data with minimal supervision and aligned to delivery within project timelines.
* Attain operational proficiency for required daily functions within training schedules.
* Perform troubleshooting for wet lab tasks independently and with collaboration.
* Maintain clear and accurate documentation of all processes.
* Formally and informally communicate project progress, completion, and data by delivering reports through collaborative meetings, and verbal or written presentations.
* Timely recording and documentation of wet lab processes and progress in applicable LIMS and project management applications in accordance with policies and procedures.
* Support the development and testing of LIMS workflows.
* Maintain instrumentation as outlined by laboratory standards and manuals.
Qualifications
* Experience required. BS degree in Genetics/genomic or related field or equivalent with 4+ years relevant experience, MS degree in Genetics/Genomics with 2+ years relevant experience.
* Theoretical and practical knowledge to carry out job function including but not limited to:
o Experience with performing routine and or complex nucleic acid workflows from source material such as cells, tissues, blood, other biofluids.
o Experience with performing routine and/or complex nucleic acid quality control and analyzing/interpreting data including but not limited to fluorescence quantification, absorbance, and integrity analysis.
o Experience with sample processing from source materials to nucleic acids within a laboratory management system.
o Proficiency in micropipetting and wet lab automation for multiple genomic laboratory techniques.
o Ability to strictly adhere to SOPs and lab guidelines and thoroughly report deviations in a timely manner.
o Strong computer skills, especially in Microsoft Office Suite.
o Self-directed to deliver timely results both independently and collaboratively in a fast-paced and fluid environment with high attention to detail.
o Strategic project planning and critical thinking to resolve routine and complex problems.
Preferred
* Experience with low and high throughput sample tracking and data management (LIMS).
* Experience with performing and maintaining workflows on automation platforms.
* Experience in a CLIA certified laboratory or other regulated laboratory environments.
* Experience in clinical writing and editing documents/manuals.
* Works well in a multidisciplinary team environment.
* Capacity to learn new methodologies/techniques quickly and drives innovation to improve workflows.
* Demonstrates effective and efficient communication.
Work Location: North Chicago, IL 60064
Assignment Duration: 06 Months (Possible Extension)
Work Arrangement: Onsite
Position Summary: The Laboratory Coordinator will develop and administer various laboratory equipment support functions throughout our organization's R&D sites. This position involves serving as liaison among our organization's internal personnel as well as external organizations, to aid in equipment selection, purchasing (equipment and services), onboarding, calibration/service/repair, and decommissioning.
Background & Context: These functions will be executed with consideration for laboratory needs, as well as quality and cost effectiveness of internal and external service providers.
Key Responsibilities:
- Interface with vendors, OEM, and internal service organizations to address laboratory equipment service needs.
- Assist R&D personnel with selection and purchase of laboratory equipment and services.
- Provide administrative support throughout equipment lifecycle (onboarding, maintenance/repair, decommissioning).
- Serve as liaison to on-site vendor service personnel.
- Receive incoming work requests and generate workorders on demand.
- Process work orders and contracts within IBM Maximo system to ensure equipment status, service activities, and all cost of ownership expenses are properly documented.
- Maintain equipment warranty and service contract data within Maximo system and Access database.
- Process service contract renewals, including review of equipment reliability histories, determination of insourcing potential, and overall assessment of cost benefits.
- Work with department leadership to develop and refine processes in support of department functions.
Qualifications & Experience:
- College Degree or equivalent experience. A technical degree (Engineering or Science) is preferred.
- Knowledge of basic regulatory requirements, laboratory safety, and GxP.
- At least 2+ years of experience with a variety of laboratory equipment, either having served as a lab analyst, lab equipment service provider, or both.
- Effective written and oral communication skills capable of accommodating a diverse audience.
- Proficient in data entry, analysis, and presentation, particularly within Maximo, Cognos, and SAP environments.
- Attention to detail, strong organization and planning skills.
- Capable of independently developing creative solutions in a fast-paced environment.
- Self-motivated and positive attitude with a great desire to contribute to our success.
Job Title: Clinical Vendor Manager (Central Labs)
Location: Remote
Duration: 10 months
What are the top 3-5 skills, experience or education required for this position:
1. Demonstrates Central Lab SME expertise, as well as relationship & leadership competencies
2. Manager role - 3+ years of clinical development experience in pharmaceutical, healthcare, regulated industry, including 3+ years working with third-party vendors
3. Strong interpersonal, negotiation, communication, conflict resolution, and problem-solving skills
4. Manager role - demonstrates expertise in strategic alignment execution, supporting operational excellence in low to mid complex TAs with vendors; support partnership and study-level escalations
5. Bachelor's degree
As a member of the Vendor Strategy and Relationship (VSR), this role delivers operational value across the full vendor lifecycle. The role provides subject matter expertise (SME), fosters strategic alignment with vendors, and supports innovative, sustainable growth through operational excellence. The role ensures effective partnership management by centralizing expertise, standardizing processes, optimizing performance, and proactively managing risks and trends within the Therapeutic Areas (TA), organization and vendor(s).
This role leverages operational experience with partnership insights to align study and TA decisions with enterprise vendor strategies.
Responsibilities :
* Execute vendor selection strategies with business and study teams.
* Lead early engagement activities with study teams and vendor, advising on TA design risks, trends and key considerations.
* Lead internal vendor study kick-off meeting, co-lead joint vendor and study team kick-off meeting.
* Conduct 2nd round review on key vendor documents (e.g., contracts, study specifications) to ensure quality and alignment
* Provide financial health support to study teams
* Support partnership escalations and study-level escalations per escalation plan
* Analyze operational and metric trends to identify risks and implement TA solutions and mitigations that optimize performance and outcomes; raise TA trends for portfolio analysis - may support partnership solutions
* Educate study teams on database lock and close-out processes, provide guidance and risk mitigation support
* Develop TA standards, training resources, and deliver JIT training at key milestones to study teams; lead multi-study lessons learned and share across TA(s); may support partnership standards and training efforts
* Identify and/or support partnership enhancements and training; drive TA change management efforts
Qualifications :
* Bachelor's degree (or ex-US equivalent) is preferred, in a relevant field as business economics, science or health administration
* 3+ years of clinical development experience in pharmaceutical, healthcare, regulated industry (and/or applicable work experience); including 3+ years working with third-party vendors (and/or applicable work experience).
* Competent in the application of standard business procedures (SOPs, ICH, Global Regulations, Ethics and Compliance).
* Demonstrates subject matter expertise within vendor category (e.g., capabilities, processes, technical) as well as relationship and leadership competencies
* Strong interpersonal, negotiation, communication, conflict resolution and problem-solving skills
* Expertise in analyzing intermediate business problems and data to design and implement innovative solutions
* Excellent cross-functional partnership skills; experience managing cross-functional initiatives to achieve objectives, timelines and change management
* Ability to influence internal/external stakeholders and drive decision-making in a collaborative working environment that allows for the appropriate levels of involvement and decision-making
Duration: 1-2 years (based on performance and business need)
Location: Sheridan Road, North Chicago, IL 60064
Work Schedule: Hybrid (3 days onsite / 2 days WFH)
Job Overview:
This is a contract role supporting Business Operations Finance within Product Development Science & Technology (PDS&T). The Financial Analyst will focus on external spend tracking, contract management, and invoice oversight, supporting third-party vendors, outsourcing partners, and internal research teams. This is not a core accounting role-the focus is on procurement financial tracking, invoice resolution, and operational efficiency.
The role involves multi-project coordination across departments, frequent stakeholder communication, and ensuring visibility of external spend. The analyst will identify payment risks, delays, and financial discrepancies, and contribute to process improvement initiatives.
Key Responsibilities:
- Track, gate, and reconcile external spend vs contracted amounts.
- Resolve payment issues and manage outstanding balances.
- Utilize internal systems to create, collect, summarize, analyze, and consolidate payment history and reconcile with plans.
- Accurately enter plan and track actuals for invoice payments and milestone schedules.
- Work with cross-functional partners to ensure accurate spend tracking.
- Review contracts, purchase orders (POs), and vendor invoices to support financial tracking and invoice resolution.
- Support third-party vendors, outsourcing partners, and internal research teams.
- Coordinate across multiple projects, departments, and stakeholders.
- Challenge the status quo and ensure accuracy of final deliverables.
- Contribute to process improvement and operational efficiency initiatives.
- Maintain clear communication with internal teams and external partners regarding payments, invoices, and contracts.
Required Qualifications & Skills:
Education:
- Bachelor's or Associate's degree preferred. High School diploma considered if 5+ years of relevant experience.
Experience:
- 1-2+ years with Associate/Bachelor's degree OR 5+ years with High School diploma.
- Strong experience in SAP, preferably SAP S/4HANA.
- Strong proficiency in Excel (minimum 2+ years), including formulas, VLOOKUPs, and pivot tables.
- Experience with purchase orders, invoices, and vendor contracts.
- Background in contract financial management and spend reconciliation.
- Experience in invoice resolution and payment discrepancy handling.
- Familiarity with procurement processes and milestone-based vendor payments.
Skills:
- Strong analytical, organizational, and team skills; ability to work independently in a matrix environment.
- Excellent communication and coordination skills; comfortable interacting with multiple stakeholders.
- Ability to multi-task and adapt quickly to change.
- Familiarity with financial/accounting principles, budgets, and contracted spend.
- Strong attention to detail and accountability for accuracy.
- Comfortable reading and interpreting contracts.
Preferred Qualifications:
- Exposure to SAP S/4HANA, shopping cart creation, and purchase requisitions.
- Experience working in procurement, outsourcing, or business operations finance.
- Experience supporting scientific or research teams in a financial capacity (science knowledge not required).
- Familiarity with financial reporting tools.
Additional Notes:
- Forecasting responsibilities are limited to invoice timing and milestone payments, not budget creation or financial planning.
- The role requires professional communication with scientists and other stakeholders to gather financial data for tracking and milestone forecasting.
- Industry experience is flexible-candidates from healthcare, pharma, or other industries with procurement, invoicing, and financial process experience are welcome.
- Strong purchasing experience can compensate for limited SAP shopping cart experience; training will be provided.
Work Model: Remote
Duration: Contract up to 2 Years - based on performance and business need.
Start Date: ASAP
Work Hours: Monday - Friday | 8:15 AM - 4:55 PM CST
Travel: Not required (only occasional department meetings - optional)
Weekend Work: Not expected, except during major campaign launches if needed
Job Overview:
We are seeking an experienced Editor to support the Marketing Operations team by managing the editorial review and approval process for promotional and non-promotional materials. This role focuses on reviewing, editing, and facilitating approvals of marketing and medical content within a structured regulatory environment.
The position requires strong attention to detail, medical editing expertise, and experience working within regulated industries such as pharmaceutical or healthcare. The editor will collaborate with marketing teams, agencies, and cross-functional stakeholders to ensure that materials meet editorial, regulatory, and quality standards before approval and distribution.
This role primarily focuses on editing and reviewing content rather than creating new content, although minor wording adjustments may be required.
Required Qualifications:
- Bachelor's degree in science, healthcare, communications, or a related field, or equivalent work experience.
- Strong editorial and proofreading experience.
- Experience reviewing regulated content, preferably in pharmaceutical, healthcare, or medical environments.
- Exceptional attention to detail and quality control skills.
- Strong written and verbal communication skills.
- Ability to collaborate with cross-functional teams and external agencies.
- Comfort working within structured review and approval workflows.
- Medical editing experience within pharmaceutical, biotech, healthcare, or medical communications environments.
- Knowledge of the AMA Style Guide.
- Experience reviewing promotional or marketing materials in regulated industries.
- Experience using Veeva Promomats or similar content approval systems.
- Familiarity with FDA advertising and promotional submission processes would be ideal.
Key Responsibilities:
Editorial Review & Quality Control
- Review and edit promotional, non-promotional, and internal materials to ensure accuracy, clarity, and consistency.
- Perform quality control checks on materials prior to routing them through the approval workflow.
- Ensure materials adhere to editorial standards, regulatory guidelines, and style conventions, including the AMA Style Guide when applicable.
- Identify necessary edits or revisions and clearly communicate feedback to stakeholders.
- Support regulatory and QC reviews during the approval process.
Review & Approval Workflow Management
- Coordinate the review and approval process for marketing and promotional materials.
- Maintain knowledge of approval routing processes and SOP requirements and ensure materials are routed appropriately.
- Facilitate PRC (Promotional Review Committee) meetings, including preparing agendas, documenting discussions, and capturing meeting outcomes.
- Support final approvals, re-approvals, and other review types as required.
Collaboration & Communication
- Work closely with marketing teams, agencies, regulatory teams, and other stakeholders throughout the approval process.
- Communicate required edits, feedback, and changes clearly and efficiently.
- Partner with marketing operations teams to prioritize review workflows, especially during major campaign launches or label updates.
System & Workflow Management
- Manage workflows within Veeva Promomats or similar electronic review systems.
- Maintain user profiles, training access, and permissions for sponsors, agencies, and reviewers within the system.
- Serve as a point of contact for system maintenance and optimization in collaboration with vendors and IT teams.
- Assist with system validation activities related to workflow tools.
Regulatory & Compliance Support
- Support FDA Ad Promo submission processes, including preparation of Form 2253 and related documentation.
- Coordinate submission materials and collaborate with regulatory operations teams.
- Archive regulatory correspondence according to compliance guidelines.
Reporting & Process Improvement
- Generate workflow and system metrics reports to support process improvements and compliance monitoring.
- Contribute to the development and updates of departmental procedures and work instructions.
- Develop and maintain training resources related to the review process and workflow tools.
- Train internal teams, agencies, and reviewers on editorial workflows and system usage.
Content Types Reviewed:
The editor will review a variety of materials, including:
- Promotional and advertising content
- Marketing campaign materials
- Internal training decks and presentations
- Educational and informational materials
- Internal communications and resources used by internal teams
The role supports teams working on oncology-related brands, so comfort with medical and scientific terminology is important.
Candidate Profile:
Successful candidates typically come from backgrounds such as:
- Pharmaceutical or biotech companies.
- Advertising Agencies supporting regulated healthcare clients.
