Engineering Structures Journal Template Jobs in Reston, VA

• Review RFPs/RFIs/RFQs to develop proposal plans, kickoff materials, and response strategies.
• Develop proposal outlines, compliance matrices, proposal schedules, and task assignments.
• Coordinate and facilitate proposal reviews to verify compliance with solicitation instructions, evaluation criteria, and formatting requirements.
• Interview with SMEs to gather technical, programmatic, and operational information.
• Write and edit major proposal sections, including executive summaries, technical volumes, management approaches, past performance, qualifications, and resumes.
• Translate complex technical information into clear, user friendly narrative tailored for federal evaluators. friendly narrative tailored for federal evaluators.
• Review and rewrite proposal inputs to improve quality, accuracy, and alignment with win themes.
• Edit proposals for completeness, clarity, organization, readability, and editorial consistency.
• Ensure all content adheres to solicitation of instructions, federal standards, internal templates, and style guidelines.
• Develop and maintain proposal libraries, templates, style guides, and past performance repositories.
• Maintain a comprehensive inventory of opportunities-current, historical, and planned.
• Keep contract matrices, past performance information, and boilerplate content up to date.
• Provide documentation support for internal policies, technical documents, and corporate procedures, including software development and network processes.
• Select and develop graphics, illustrations, and layouts that enhance proposal readability and impact.
• Support the creation of materials for technical seminars, leadership briefings, and proposal related presentation.
• Maintain subject matter expertise through continuous learning, participation in professional development opportunities, and networking. matter expertise through continuous learning, participation in professional development opportunities, and networking.
• Ensure quality results by following proposal writing standards, templates, compliance tools, and best practices for readability and tone.

• 6 to 8 years of commensurate experience with a Masters degree or 8 to 10 years of commensurate experience with a Bachelors degree or equivalent.
• Must have hands on experience performing compliance checks across all volumes, attachments, and required forms.
• Must have experience reviewing RFPs/RFIs/RFQs to develop proposal plans, kickoff materials, and response strategies.
• Strong understanding of federal procurement, including FAR, Section L/M compliance, and technical volume development.
• Knowledge of selecting and developing graphics, illustrations, and layouts that enhance proposal readability and impact.
• Experience supporting federal contracting, IT services, professional services, or HR/shared services.
• Demonstrated ability to synthesize information, write persuasively, and work under tight deadlines.
• Proficiency with MS Office, SharePoint, Adobe Acrobat, and common proposal collaboration tools.
• Ability to coordinate inputs from SMEs and manage multiple proposals simultaneously.

Northrop Grumman’s Space Sector is seeking a Senior Staff Systems Engineer to serve as an Engineering lead for a space mission payload critical to our nation to join our team in Dulles, VA. This position is 100% onsite and cannot accommodate telecommute work.

This role includes Engineering and project management through all phases of the program, from concept development and industry trade study preliminary and detailed design, payload integration & test, space vehicle integration and test and potentially on-orbit demonstration.

This position will work a 9/80 schedule, with every other Friday off.

Your mission, should you choose to accept:

• Functioning as the primary payload interface for customers, program management, product line engineering leadership, mission assurance and subsystem engineering teams
• Providing Technical Support / Oversight including
  • Conducting technical trades in coordination with the Mission and Space Vehicle SE teams
  • Ownership of payload specs and requirements traceability 
  • Developing and managing Interface-Control Documents (ICD) between the prime and sub-contractor
  • Playing a key role in major program milestone and readiness reviews
  • Planning, design, and execution of testing strategies to ensure payload qualification, exercise payload functionality and measure performance
  • Supporting the development of operational mission scenarios and payload concepts of operations

• Payload sub-contractor oversight, including cost and schedule performance including
  • Review / Tech Eval of subcontractor proposals
  • Cost account manager (CAM) for Payload WBSs using EVMS
  • Recognizing and mitigating payload related issues and risks

If this job description reads like it was written specifically for you, consider joining our team!

This position is contingent upon the candidate obtaining final clearances and program access(es) within a reasonable period of time as determined by the company.

Basic Qualifications:

• Bachelor’s degree with 14 years of professional experience – OR – Master’s degree with 12 years of professional experience – OR – PhD with 10 years of professional experience
• Requires an active Top-Secret/Sensitive Compartmented Information (SCI) clearance at time of application
• Experience working medium size or larger Government programs
• Experience in managing sub-contractors
• Knowledge of aerospace environmental testing standards
• Experience with spacecraft design, development integration and test
• Experience with payload integration inclusive of ICD development

 Preferred Qualifications:  

• 15+ yrs of direct experience with Space systems
• Established network of contacts in other NG divisions/sectors/programs
• Proposal experience
• CAM experience

Curious about all the exciting developments with the Northrop Grumman Space Sector? Click the link below:

NOVASPACE

Pyramid Systems is seeking an experienced DevOps/AWS Engineer take responsibility for creating, building, deploying, orchestrating, and automating deployment packages in AWS cloud-based environment.

• Design and automate cloud environments at scale using Infrastructure as Code tools
• Design and develop fully automated software delivery pipelines
• Efficiently collaborate within and across agile teams to maximize productivity
• Develop technical documentation, architecture diagrams, and similar
• Engage in all agile ceremonies including backlog grooming, demos and retrospectives
• Eliminate roadblocks and hindrances preventing teams from delivering software
• Assist the team in documenting and leveraging cloud and DevOps best practices
• Fullstack development using modern frameworks and languages Python or JavaScript
• Quickly learn and adapt to new technologies, frameworks, or project requirements as needed
• Apply critical thinking and a solutionoriented mindset to identify issues and propose effective resolutions
• Integrate AI/ML models into applications to enhance functionality, automation, and overall user experience
• Collaborate with crossfunctional teams to design scalable architectures supporting both traditional and AIdriven features
• Implement best practices for model deployment, data handling, and performance optimization in AIenabled systems

• Bachelor's degree in computer science, engineering, or related field
• Must have AWS certs and/or CompTIA relevant certifications
• 5+ years of experience managing cloud or virtualized infrastructure
• Passionately practices Infrastructure automation using Terraform, Ansible, or similar
• Knowledge and familiarity with Docker and Kubernetes
• Fluent in at least one programming language - Python, Go, Typescript, JavaScript or similar
• Strong system administration experience in Linux
• Knowledge of AWS DevOps with GitHub Actions, GitLab CI/CD, Jenkins, or similar
• Strong team player, communicates well, and caries an infectious can-do attitude
• Must have hands on experience with Claude Code or similar AI tools
• Strong experience in compliance frame works like: ATO, SOC 2, PCI-DSS, FedRAMP, NIST 800-53, or CIS Benchmarks

Suffolk is a national enterprise that builds, innovates, and invests. We provide value across the entire project lifecycle through our core construction management services and complementary business lines in real estate investment, design, self-perform construction, and technology start-up investment (Suffolk Technologies). By integrating data, artificial intelligence, and advanced technology through our Seamless Platform, we connect design, construction, and operations to deliver smarter, more predictable results and redefine how America builds.

Suffolk – America’s Contractor – is a national company with more than $8 billion in annual revenue, 3,000 employees, and 17 offices, including Boston (headquarters), New York City, Miami, West Palm Beach, Tampa, Estero, Dallas, Los Angeles, San Francisco, San Diego, Las Vegas, Herndon, U.S. Virgin Islands, and other key markets. Suffolk manages some of the most complex and transformative projects in the country, serving clients across healthcare, life sciences, education, gaming, aviation, transportation, government, mission critical, and commercial sectors. Suffolk is privately held and is led by founder, chairman and CEO John Fish. Suffolk is ranked #8 on ENR’s list of “Top CM-at-Risk Contractors.” For more information, visit and follow Suffolk on Facebook, Twitter, LinkedIn, YouTube, and Instagram.

The Role:

The MEP Estimator is responsible for developing cost estimates for Mechanical, Electrical, and Plumbing (MEP) systems in various construction projects. This position involves collaboration with project managers, design teams, subcontractors, and vendors to ensure accurate budgeting and project forecasting for large-scale projects. The MEP Estimator plays a key role in the preconstruction process, contributing to informed decision-making and ensuring projects are completed on time and within budget.

Responsibilities:

• Prepare detailed MEP estimates (Mechanical, Electrical, Plumbing) for construction projects in the Mission Critical sector, in particular Data Centers
• Analyze project drawings, specifications, and addenda to determine project scope and required materials, labor, and equipment.
• Collaborate with internal teams (project management, engineering, procurement) and external parties (architects, subcontractors, vendors) to develop accurate cost estimates.
• Solicit and evaluate pricing from MEP subcontractors and suppliers to ensure competitive and complete estimates.
• Prepare cost comparisons and value engineering options to optimize project efficiency and reduce costs without compromising quality.
• Track and monitor market trends, material pricing, and labor costs to ensure estimates are current and competitive.
• Provide risk analysis and identify potential project challenges related to MEP systems and budgets.
• Participate in client and team meetings to present estimates, address questions, and explain cost drivers.
• Support bid submissions and negotiate with subcontractors/vendors as needed.
• Maintain and update estimating databases, templates, and historical cost data.

Qualifications:

• Bachelor's degree in Mechanical, Electrical, or Civil Engineering, Construction Management, or a related field (or equivalent experience).
• 5+ years of experience in estimating MEP systems for construction projects.
• Strong understanding of MEP systems, codes, and construction methods.
• Proficiency in estimating software (e.g., OST, Bluebeam) and MS Office Suite.
• Knowledge of market conditions and pricing trends for MEP materials and labor.
• Excellent analytical, mathematical, and problem-solving skills.
• Strong communication and negotiation skills to collaborate with clients, subcontractors, and team members.
• Ability to work independently and meet deadlines in a fast-paced environment.
• Attention to detail and a commitment to accuracy in estimates and forecasts.
• Experience with design-build and preconstruction phases for large-scale commercial projects and familiarity with BIM (Building Information Modeling) processes and technologies a plus.

While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stand; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level. Job site walking.

Suffolk provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, pregnancy or maternity, national origin, citizenship, genetic information, disability, protected veteran, gender identity, age or any other status protected by law. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment. Suffolk will not tolerate any unlawful discrimination toward, or harassment of, applicants or employees by anyone at Suffolk, or anyone working on behalf of Suffolk.

Suffolk is a national enterprise that builds, innovates, and invests. We provide value across the entire project lifecycle through our core construction management services and complementary business lines in real estate investment, design, self-perform construction, and technology start-up investment (Suffolk Technologies). By integrating data, artificial intelligence, and advanced technology through our Seamless Platform, we connect design, construction, and operations to deliver smarter, more predictable results and redefine how America builds.

Suffolk – America’s Contractor – is a national company with more than $8 billion in annual revenue, 3,000 employees, and 17 offices, including Boston (headquarters), New York City, Miami, West Palm Beach, Tampa, Estero, Dallas, Los Angeles, San Francisco, San Diego, Las Vegas, Herndon, U.S. Virgin Islands, and other key markets. Suffolk manages some of the most complex and transformative projects in the country, serving clients across healthcare, life sciences, education, gaming, aviation, transportation, government, mission critical, and commercial sectors. Suffolk is privately held and is led by founder, chairman and CEO John Fish. Suffolk is ranked #8 on ENR’s list of “Top CM-at-Risk Contractors.” For more information, visit and follow Suffolk on Facebook, Twitter, LinkedIn, YouTube, and Instagram.

Role:

The Chief Estimator is responsible for managing the Mission Critical Estimating team, including identifying bid opportunities, managing the bid process, delivery of bids, staff development, making cost adjustments and assigning estimating personnel and resources.

This position can be located in Boston, MA, or Herndon, VA.

Responsibilities:

Department and Staff Management:

• Assign Estimating team members to projects. Balance and manage time of staff.
• Lead bid strategies.
• Create estimating templates and tools to increase overall effectiveness of the department.
• Create monthly estimating reports to track estimating success.
• Create and track the Mission Critical Estimating budget.
• Perform strategic and business planning for the department.
• Attend executive staff meetings.
• Develop talent on the Mission Critical Estimating team by coaching and providing feedback, and performing annual performance reviews. Create individual development plans for each staff member’s career growth.

Unit Cost Pricing:

• Prepare detailed take off of materials by clearly understanding the complexity of the scope(s) of work as shown on the construction documents.
• Prepare detailed labor estimates utilizing production hours, crews and equipment.
• Organize the material and labor information for pricing.
• Solicit material prices from suppliers.
• Obtain current labor rates.
• Prepare unit prices by "Building the Project in your Head."
• Verify and compare your unit prices or the price of a system with a subcontractor and previous similar estimates.
• Review all unit pricing on projects prepared by the Estimator. Make changes as required.
• Understand the influence of market conditions on pricing.
• Track all current market conditions.

Bid Activities:

• Review or compile GC's with the Senior Estimator and review with senior management.
• Assure on time delivery of bids and estimates, reviewing final plans and specifications with the Estimating team.
• Review of subcontractor selection and scopes and subcontractor/trade close outs on bid day.
• Review scope sheets and pricing with Estimating team members, ensuring that trade summary ties into bid form.
• Close out the subcontractor bid process.
• Review plans and specs with the lead Estimator.
• Assist the lead Estimator in directing additional staff assignments on bid day.
• Manage bid day activities by ensuring completion of bid forms, managing the clock and trying to develop a competitive advantage.
• Follow up with the client regarding bid results.
• Make Subcontractor, A/E fees, overhead, and fee recommendations to upper management.
• Identify pre-construction fees for Suffolk, where applicable

Qualifications:

• Bachelor’s Degree, preferably in Civil Engineering, Construction Management, Architecture or related field
• 15+ years of experience estimating Mission Critical projects
• Quantity Surveys, Take off skills, Computer Skills
• Working knowledge of Excel spread sheets, and Word processing programs
• Ability to work with and manage a team
• Understanding of Construction Documents specific to Mission Critical projects
• Knowledge of the contents of each CSI section.
• Ability to read & interpret blue prints in order to understand the scope of work at SD, DD and CD phases of design.
• Ability to coordinate construction document plans, details and specifications.
• Ability to apply CD details to a conceptual set of documents to capture all cost impacts of the details.
• If called to the table or awarded the bid, review the estimate and discuss strategy with the team for any holes, value management, or potential profit pockets

While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stand; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level. Job site walking.

Suffolk provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, pregnancy or maternity, national origin, citizenship, genetic information, disability, protected veteran, gender identity, age or any other status protected by law. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment. Suffolk will not tolerate any unlawful discrimination toward, or harassment of, applicants or employees by anyone at Suffolk, or anyone working on behalf of Suffolk.

Suffolk is a national enterprise that builds, innovates, and invests. We provide value across the entire project lifecycle through our core construction management services and complementary business lines in real estate investment, design, self-perform construction, and technology start-up investment (Suffolk Technologies). By integrating data, artificial intelligence, and advanced technology through our Seamless Platform, we connect design, construction, and operations to deliver smarter, more predictable results and redefine how America builds.

Suffolk – America’s Contractor – is a national company with more than $8 billion in annual revenue, 3,000 employees, and 17 offices, including Boston (headquarters), New York City, Miami, West Palm Beach, Tampa, Estero, Dallas, Los Angeles, San Francisco, San Diego, Las Vegas, Herndon, U.S. Virgin Islands, and other key markets. Suffolk manages some of the most complex and transformative projects in the country, serving clients across healthcare, life sciences, education, gaming, aviation, transportation, government, mission critical, and commercial sectors. Suffolk is privately held and is led by founder, chairman and CEO John Fish. Suffolk is ranked #8 on ENR’s list of “Top CM-at-Risk Contractors.” For more information, visit and follow Suffolk on Facebook, Twitter, LinkedIn, YouTube, and Instagram.

Role:

The Director of Estimating is responsible for managing the Mission Critical Estimating team, including identifying bid opportunities, managing the bid process, delivery of bids, staff development, making cost adjustments and assigning estimating personnel and resources.

This position can be located in Boston, MA, or Herndon, VA.

Responsibilities:

Department and Staff Management:

• Assign Estimating team members to projects. Balance and manage time of staff.
• Lead bid strategies.
• Create estimating templates and tools to increase overall effectiveness of the department.
• Create monthly estimating reports to track estimating success.
• Create and track the Mission Critical Estimating budget.
• Perform strategic and business planning for the department.
• Attend executive staff meetings.
• Develop talent on the Mission Critical Estimating team by coaching and providing feedback, and performing annual performance reviews. Create individual development plans for each staff member’s career growth.

Unit Cost Pricing:

• Prepare detailed take off of materials by clearly understanding the complexity of the scope(s) of work as shown on the construction documents.
• Prepare detailed labor estimates utilizing production hours, crews and equipment.
• Organize the material and labor information for pricing.
• Solicit material prices from suppliers.
• Obtain current labor rates.
• Prepare unit prices by "Building the Project in your Head."
• Verify and compare your unit prices or the price of a system with a subcontractor and previous similar estimates.
• Review all unit pricing on projects prepared by the Estimator. Make changes as required.
• Understand the influence of market conditions on pricing.
• Track all current market conditions.

Bid Activities:

• Review or compile GC's with the Senior Estimator and review with senior management.
• Assure on time delivery of bids and estimates, reviewing final plans and specifications with the Estimating team.
• Review of subcontractor selection and scopes and subcontractor/trade close outs on bid day.
• Review scope sheets and pricing with Estimating team members, ensuring that trade summary ties into bid form.
• Close out the subcontractor bid process.
• Review plans and specs with the lead Estimator.
• Assist the lead Estimator in directing additional staff assignments on bid day.
• Manage bid day activities by ensuring completion of bid forms, managing the clock and trying to develop a competitive advantage.
• Follow up with the client regarding bid results.
• Make Subcontractor, A/E fees, overhead, and fee recommendations to upper management.
• Identify pre-construction fees for Suffolk, where applicable

Qualifications:

• Bachelor’s Degree, preferably in Civil Engineering, Construction Management, Architecture or related field
• 15+ years of experience estimating Mission Critical projects
• Quantity Surveys, Take off skills, Computer Skills
• Working knowledge of Excel spread sheets, and Word processing programs
• Ability to work with and manage a team
• Understanding of Construction Documents specific to Mission Critical projects
• Knowledge of the contents of each CSI section.
• Ability to read & interpret blue prints in order to understand the scope of work at SD, DD and CD phases of design.
• Ability to coordinate construction document plans, details and specifications.
• Ability to apply CD details to a conceptual set of documents to capture all cost impacts of the details.
• If called to the table or awarded the bid, review the estimate and discuss strategy with the team for any holes, value management, or potential profit pockets

While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stand; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level. Job site walking.

Suffolk provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, pregnancy or maternity, national origin, citizenship, genetic information, disability, protected veteran, gender identity, age or any other status protected by law. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment. Suffolk will not tolerate any unlawful discrimination toward, or harassment of, applicants or employees by anyone at Suffolk, or anyone working on behalf of Suffolk.

Chevo is hiring an experienced Management Analyst to join our ICE Student & Exchange Visitor Program (SEVP) Fee Management Support (FMS) team to support business operations and performance initiatives for the Student and Exchange Visitor Program (SEVP) within U.S. Immigration and Customs Enforcement (ICE). This role involves supporting process improvement, dashboard/report development, and task tracking for a fee-funded program. Ideal candidates are analytically minded, detail-oriented, and comfortable working in a hybrid federal environment.

Key Responsibilities:

• Assist in managing project tasks, schedules, and deliverables
• Document and improve operational workflows, procedures, and templates
• Conduct organizational studies and process evaluations
• Develop and maintain dashboards, performance metrics, and stakeholder reports
• Format professional-level deliverables in Word, Excel, and PowerPoint
• Support meeting documentation, action item tracking, and task coordination
• Collaborate with cross-functional teams on risk, compliance, and fee-related initiatives

Required Qualifications:

• Bachelor's degree in Business Management or a related field
• 3+ years of experience in business process improvement, operations, or management support
• Strong proficiency in Microsoft Excel (pivot tables, formulas, filters, VLOOKUP), Word (advanced formatting, templates), and PowerPoint (custom slides, transitions, and templates)
• Experience developing dashboards and program performance reports
• Excellent written and verbal communication skills
• Ability to work in-office three days per week in Vienna, VA

Desired Qualifications:

• Experience supporting DHS, ICE, or other federal fee-funded programs
• Familiarity with OMB Circular A-25 and SFFAS 4 (fee setting and cost recovery principles)
• Exposure to risk management frameworks such as the GAO Green Book and Silver Book
• Basic understanding of OMB Circular A-11 around performance tracking
• Interest or basic exposure to Python, R, or Microsoft Power Platform
• Willingness to learn automation and data analysis tools over time

Applicants must submit:

• A resume detailing relevant experience and qualifications.
• A PowerPoint presentation sample demonstrating visualization and storytelling skills.
• A writing sample (1-3 pages) showcasing clear and effective communication.

Salary Range: $70K-$85K

Eligible for performance base bonus

Chevo offers a comprehensive benefits package including medical, dental and vision coverage, paid leave, observes all 11 federal government holidays, 401K plan with matching, monthly SMART card employer contribution for commuting expenses, tuition assistance and more!

Chevo, a Women-Owned Small Business (WOSB), has made Consulting Magazine's 2023 and 2024 \"Best Firms to Work For\" list and is a 2023 through 2025 Elev8 GovCon honoree. Chevo is a nine-time awardee of the Alliance for Workplace Excellence award; ranked one of the best Small Business Strategy firms by Consulting Magazine; made the Washington Technology Fast 50 list; and has earned multiple Program Management Industry awards.

Chevo Consulting, LLC is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, disability, military status, national origin or any other characteristic protected under federal, state, or applicable local law.

Pyramid is seeking a high-energy, self-motivated Software Sales Development Representative (SDR) to drive pipeline growth for AIR-Quire and future Pyramid software products. This is a hunter role focused on proactive outreach, cold calling, lead generation, and securing qualified demos within federal civilian and DoD agencies as well as non-governmental entities.

This individual will identify target agencies, research key decision-makers, execute structured call campaigns, and generate qualified opportunities that convert into product demonstrations and revenue. The SDR will work closely with the CGO, Nexus technical team, and CFO to move prospects from initial contact through demo, pricing strategy, and contract award.

This is a new and highly visible role that will help establish Pyramid's product sales engine.

Pipeline Development & Cold Outreach

• Conduct structured cold calling campaigns to federal agencies, system integrators, and contracting partners.

• Research and identify target agencies, buying offices, and key decision-makers (COs, PMs, CIO shops, acquisition leadership).

• Build prospect lists using GovWin, , FPDS, LinkedIn, agency forecasts, and other federal data sources.

• Execute outbound email, LinkedIn, and phone campaigns to secure discovery calls and product demos.

• Track outreach cadence and follow-up schedule to ensure persistent, professional engagement.

Sales Planning & Strategy Execution

• Develop and maintain a 30-60-90 day sales plan and call plan aligned to AIR-Quire growth targets.

• Maintain weekly activity metrics (calls, emails, meetings secured, and demos scheduled).

• Track pipeline status and conversion metrics in CRM (HubSpot, Salesforce, or equivalent).

• Identify target contract vehicles and existing programs where AIR-Quire can be positioned.

• Coordinate with CGO to align outreach with broader capture and growth strategy.

Demo Coordination & Opportunity Advancement

• Qualify prospects before scheduling demos.

• Coordinate with the Nexus team to schedule and prepare technical demonstrations.

• Prepare briefing materials and background summaries for leadership before demos.

• Support follow-up after demos with structured next steps and documented action items.

• Partner with CFO and CGO on pricing strategy and proposal support once an opportunity matures.

Relationship Building

• Establish relationships with federal acquisition professionals and program offices.

• Position AIR-Quire as a mission-enabling AI solution aligned to federal modernization priorities.

• Identify pilot opportunities and land-and-expand pathways.

• 1-4 years of experience in software sales, SaaS sales, or federal business development.

• Demonstrated comfort with cold calling and outbound prospecting.

• Strong research and analytical skills.

• Highly organized with disciplined tracking and follow-up habits.

• Strong written and verbal communication skills.

• Ability to confidently engage federal decision-makers.

• U.S. Citizenship required.

Preferred Qualifications

• Experience selling into the federal government.

• Familiarity with federal procurement processes and contract vehicles.

• Experience using CRM platforms and sales tracking tools.

• Exposure to AI, SaaS, GovTech, or acquisition of modernization environments.

Success Metrics (First 6-12 Months)

• 15-25 qualified discovery calls per month.

• 8-12 demos scheduled per month.

• Documented and measurable pipeline growth.

• Support closing of first 2-3 product deals.

• Establish repeatable outbound playbook for AIR-Quire product sales.

• Promote the growth and development of Client and Designer relationships.
• Maintain positive working relationship with Client and Architect and/or Engineer contacts to facilitate successful project execution.
• Attend Client initiated meetings throughout the preconstruction phase of the project.
• Meet with owners, architects, and other industry related professionals to network and promote the interests of F.H. Paschen.
• Monitor and review potential opportunities via various solicitation websites.
  

• Prepare preliminary budgets, conceptual estimates and detailed estimates (conceptual, schematic, design development, construction) including quantity take-offs.
• Review documents and provide input regarding general conditions, project phasing and site logistics.
• Create subcontractor/material supplier bid lists. Solicit subcontractor input when necessary.
• Prepare bid packages, obtain bids from subcontractors and material vendors, and analyze bids from subcontractors and material vendors.
• Participate in preconstruction presentations with the Owner (i.e., Design Development estimates or Guaranteed Maximum Price (“GMP”) booklets, etc.).
• Collaborate with Architects, Engineers, Consultants to identify, track and implement value engineering opportunities to proactively guide the design to optimize cost.
• Have a working knowledge of material unit costs, systems square foot costs and total building square foot costs.
• Research, compile and maintain historical data base for use in future preliminary budgets and pricing
• Identify and qualify new material suppliers and subcontractors and place into subcontractor database.
• Review proposal specifications and drawings to determine scope of work and required contents of estimate.
• Prepare discipline estimates by calculating complete takeoff of scope of work.
• Maintain files of working documents as back up for estimate figures, including current (accurate) information on prices from suppliers through direct contact, sales brochures, price lists, etc.
• Prepare instruction to bidders and other bid solicitation information as required
  

• Participate with the preconstruction team during the strategy meetings on the approach to the project or estimate.
• Assist in the preparation of preliminary construction schedules and work plans.
• Attend design meetings with Owner, Architect, Engineers, and Consultants
• Participate in the project hand-off meeting between the project Operations team and the preconstruction team.
• Visit on-going projects to verify status of estimate versus project status, meet with the project operations team, view work in place for experience and comparison to the estimate.
  

• General work hours are 7:30am - 5pm and 5-day work weeks are standard. Note that work hours and workdays may vary (changes, additions, etc.) based on critical work activities and/or required safety supervision.
  

• Over ten (10) years, experience with preconstruction and estimating preferred.
• Civil and Structural experience in preconstruction and estimating strongly preferred.
• Preferred four (4) year degree in construction or civil engineering.
• Strong knowledge of MS Office to include Outlook, Excel & Word.
• Knowledge of estimating, scheduling and quantity take-off software.
• Excellent interpersonal and written communication skills.
• Excellent organizational skills and strong attention to detail required
  

• OSHA certification preferred.
  

• Health insurance
• Dental insurance
• Vision insurance
• Paid time off
• 401K matching
• Flexible spending account
• Life insurance
• Referral program
• Professional development assistance
• Eligibility for Year End Bonus
• LifeLock Subscription

Job Title: Executive Administrative Assistant

Work Model: Hybrid Work Arrangement (HWA)

Location: Reston, VA

Onsite Requirement: 3–4 days per week to provide executive and team support.

About the Role

We are seeking an experienced Executive Administrative Assistant to provide high-level administrative and operational support to senior leadership.

In this role, you will act as a trusted administrative partner, supporting executives and engineering teams by managing calendars, coordinating operational activities, and ensuring the smooth functioning of daily office operations. You will also support the organization’s expanding robotics and research initiatives through procurement coordination, onboarding support, and cross-team administrative collaboration.

This position requires a highly organized, proactive professional who can manage multiple priorities, work independently, and thrive in a fast-paced environment.

Key Responsibilities

Executive Support

• Provide high-level administrative support to senior leaders and executives.
• Manage complex executive calendars, scheduling meetings, resolving conflicts, and coordinating across teams.
• Prepare meeting agendas, documents, and presentations.

Team and Operational Support

• Provide administrative support to engineering and research teams.
• Coordinate cross-functional activities and ensure smooth communication between teams.
• Serve as “boots-on-the-ground” operational support for team members onsite.

Procurement and Vendor Coordination

• Coordinate procurement activities including purchase orders (POs), vendor communication, and equipment tracking.
• Support ordering and management of lab equipment and computer hardware for robotics and engineering teams.

Onboarding Support

• Assist with onboarding new team members as the organization expands.
• Coordinate onboarding logistics including workspace setup, equipment, and access to systems.

Office Administration

• Perform general office duties such as ordering supplies, maintaining records, and managing documentation.
• File and retrieve corporate documents, records, and reports.
• Manage information requests and distribute communications appropriately.

Event and Meeting Coordination

• Organize and coordinate internal meetings, leadership sessions, and team events.
• Prepare agendas and logistical arrangements for committee or leadership meetings.

Administrative Collaboration

• Partner with other executive assistants across the organization to support cross-divisional initiatives.
• Provide backup coverage for other executive assistants when needed.

Required Qualifications

• High school diploma or GED required.
• 5–7 years of administrative or executive assistant experience, preferably supporting senior leadership.
• Proven experience managing complex executive calendars.
• Strong proficiency in Office tools, including:
• Word
• Excel
• PowerPoint
• Excellent organizational and time-management skills with the ability to manage multiple priorities.
• Strong written and verbal communication skills.
• Ability to work independently and maintain confidentiality.

Preferred Qualifications

• Prior experience working within a large technology organization.
• Experience supporting engineering or technical teams.
• Familiarity with procurement processes, vendor management, and equipment tracking.
• Experience coordinating on boarding and team events.

Key Skills

• Executive Calendar Management
• Administrative & Team Support
• Procurement Coordination
• Vendor and Equipment Management
• Event Planning and Meeting Coordination
• Organizational and Time Management
• Communication and Stakeholder Collaboration

What Success Looks Like

Success in this role will be measured by:

• Reliability and responsiveness in supporting executives and teams.
• Ability to manage multiple administrative tasks efficiently.
• Timely completion of assignments and operational support activities.
• Strong collaboration with leadership, engineering teams, and administrative partners.

Why Join This Role

This is an exciting opportunity to work alongside a dynamic team supporting innovative research initiatives within a fast-moving organization. You will play a critical role in enabling senior leadership and engineering teams to operate effectively while contributing to a growing and impactful program.

Interested candidates can directly share their resume copy at my email-