Engineering Structures And Technologies Impact Factor Jobs in Reston, VA

Acclaim Technical Services, founded in 2000, is a leading cyber operations, intelligence solutions and operations, network infrastructure, engineering and business enablement and enterprise operations company supporting a wide range of U.S. Federal agencies. We are an Employee Stock Ownership Plan (ESOP) company, which is uncommon within our business sector. We see this as a significant strength, and it shows: ATS is consistently ranked as a top workplace among DC area firms and continues to grow.

We are actively hiring an Administrative Support Specialist with TS/SCI clearance and polygraph to join our Data and Systems Integration Division, working in Northern Virginia in support of coordination and administration Tasks.

ROLES AND RESPONSIBILITIES:

Tasks shall include, but are not limited to, the following:

• Coordination, organization, and scheduling of meetings. Take meting notes/minutes and meeting attendance.
• Organize and assist with office drills, filings, correspondence, tracking systems, and coordinating office requests.
• Coordinate schedules, generate minutes, and document action items.
• Assist in tracking and managing responses to actions at various levels to include but not limited to: Division Review Forums, Corporate Actions, and Ad-Hoc Front Office Actions.
• Tasking may include congressional responses, testimony reviews, and program data calls.

REQUIRED EDUCATION & EXPERIENCE:

• Thorough familiarity with standard Microsoft Office tools (Outlook, Word, Excel, PowerPoint, etc.).
• Excellent communication and organizational skills.
• Bachelor’s degree
• TS/SCI with polygraph

Job Title: Senior Capture Manager - CMS Programs

Location: Tysons Corner, VA (Hybrid – 3 days in office)

Role Overview:

Sky Solutions is seeking a Senior Capture Manager focused on CMS to lead end-to-end capture efforts for strategic CMS opportunities. This role will drive pursuits typically in the $10M–$50M range, with visibility into larger enterprise modernization programs.

The ideal candidate brings deep CMS experience, understands CMS buying behaviour and operating divisions, and can shape competitive opportunities early in the lifecycle. This role will be instrumental in expanding Sky's CMS footprint and strengthening our position as a prime contractor within federal healthcare modernization initiatives.

Key Responsibilities:

Capture Strategy & Execution

• Lead the full capture lifecycle for CMS opportunities, from early market shaping through proposal hand-off.
• Develop and execute win strategies aligned with CMS modernization priorities (e.g., Medicare, Medicaid, Program Integrity, Digital Services, Data Modernization).
• Drive disciplined capture governance, including gate reviews, competitive analysis, SWOTs, and Black Hat sessions.
• Maintain realistic pWIN assessments and execute mitigation strategies to improve win probability.

CMS Market Engagement:

• Engage CMS stakeholders and operating divisions (e.g., CPI, CCSQ, CMCS, Client, Innovation Center) to understand mission needs and shape upcoming procurements.
• Build and maintain relationships with Program Executives, CORs, Contracting Officers, and industry partners.
• Monitor CMS strategic initiatives, procurement forecasts, and policy shifts to identify growth opportunities.

Teaming & Competitive Positioning:

• Develop strategic teaming approaches (prime and subcontractor positioning).
• Identify and negotiate partnerships aligned to opportunity requirements.
• Leverage contract vehicle strategies (GWACs, BPAs, IDIQs, CMS-specific vehicles) to optimize competitive advantage.

Proposal & Solution Alignment:

• Collaborate with solution architects, pricing, proposal teams, and delivery leadership to shape compelling, compliant, and differentiated proposals.
• Ensure clear articulation of win themes and discriminators.
• Participate in and support color team reviews.

Pipeline & Growth Contribution:

• Support pipeline development and forecasting for CMS portfolio.
• Provide regular updates to leadership on strategy, risks, and growth projections.
• Contribute to strengthening Sky's CMS growth methodology and repeatable capture practices.

Required Qualifications:

• 7–10+ years of federal capture or business development experience with a strong focus on CMS.
• Demonstrated success capturing and winning federal contracts in the $10M+ range (experience supporting $20M+ pursuits preferred).
• Deep understanding of CMS procurement processes, contract vehicles, and operating divisions.
• Strong knowledge of federal acquisition lifecycle, GWACs, BPAs, and IDIQ structures.
• Proven ability to shape opportunities pre-RFP and drive disciplined capture execution.
• Excellent communication skills with ability to engage CMS program and contracting leadership.
• Ability to manage multiple concurrent pursuits in a fast-paced environment.

Preferred Qualifications:

• Experience supporting CMS modernization initiatives in Digital Transformation, AI/ML, Cloud, Data Analytics, Claims Processing, or Program Integrity.
• Familiarity with CMS vehicles such as SPARC, CIO-SP4, Polaris, STARS III, or other HHS-aligned contract vehicles.
• Experience within small-to-mid-tier federal contractors scaling growth.
• APMP or similar capture certification.

Educational Qualifications:

• Bachelor's degree in business, Information Technology, Healthcare Administration, or related field.
• Advanced degree preferred.

What Success Looks Like:

• Strengthened CMS pipeline with qualified, strategically aligned pursuits.
• Increased capture discipline and measurable improvement in win rate.
• Securing one or more strategic CMS prime awards within 12–18 months.
• Elevated visibility and positioning of Sky Solutions within CMS modernization initiatives.

This is a great opportunity for anyone with construction, fabrication, or trade experience (or just a strong work ethic and willingness to learn) to launch a stable career with growth potential.

What You’ll Do as a Field Technician – Entry-Level (Construction / Data Centers)

As a Field Technician, you’ll:

• Install, assemble, and modify containment systems that improve cooling efficiency in data centers
• Perform specialized cleaning and decontamination of equipment and areas to keep facilities running at peak performance
• Assist with deliveries, organize materials, and maintain tools and equipment
• Follow direction from supervisors to complete tasks safely, accurately, and on time
• Identify and report potential risks, always prioritizing safety
• Represent the company professionally with clients and team members

What We’re Looking For in a Field Technician – Entry-Level (Construction / Data Centers)

• 0–2 years of construction, technician, or trade experience (data center experience is a plus)
• U.S. citizenship or naturalized citizen, 18+ years old
• Reliable transportation to job sites
• Able to pass a background check and drug screen
• Comfortable working at heights, around noise, and in temperatures from 0–100°F+
• Physically able to lift 50 lbs and stay on your feet most of the day
• Positive attitude, strong work ethic, and good communication skills

Schedule & Pay for Field Technician – Entry-Level (Construction / Data Centers)

• Monday–Friday, 6:00 AM to 3:00 PM (overtime available)
• Full-time, on-site role
• Competitive hourly pay with overtime opportunities
• Full training, safety gear (PPE), and on-the-job mentorship provided

Why Join Us?

• Be part of the growing data center industry
• Gain hands-on technical skills with full training
• Work with a supportive team in a professional environment
• Build a career with opportunities for advancement

Apply today and start your career in data center construction with a growing technology company!

Pyramid is seeking a high-energy, self-motivated Software Sales Development Representative (SDR) to drive pipeline growth for AIR-Quire and future Pyramid software products. This is a hunter role focused on proactive outreach, cold calling, lead generation, and securing qualified demos within federal civilian and DoD agencies as well as non-governmental entities.

This individual will identify target agencies, research key decision-makers, execute structured call campaigns, and generate qualified opportunities that convert into product demonstrations and revenue. The SDR will work closely with the CGO, Nexus technical team, and CFO to move prospects from initial contact through demo, pricing strategy, and contract award.

This is a new and highly visible role that will help establish Pyramid's product sales engine.

Pipeline Development & Cold Outreach

• Conduct structured cold calling campaigns to federal agencies, system integrators, and contracting partners.

• Research and identify target agencies, buying offices, and key decision-makers (COs, PMs, CIO shops, acquisition leadership).

• Build prospect lists using GovWin, , FPDS, LinkedIn, agency forecasts, and other federal data sources.

• Execute outbound email, LinkedIn, and phone campaigns to secure discovery calls and product demos.

• Track outreach cadence and follow-up schedule to ensure persistent, professional engagement.

Sales Planning & Strategy Execution

• Develop and maintain a 30-60-90 day sales plan and call plan aligned to AIR-Quire growth targets.

• Maintain weekly activity metrics (calls, emails, meetings secured, and demos scheduled).

• Track pipeline status and conversion metrics in CRM (HubSpot, Salesforce, or equivalent).

• Identify target contract vehicles and existing programs where AIR-Quire can be positioned.

• Coordinate with CGO to align outreach with broader capture and growth strategy.

Demo Coordination & Opportunity Advancement

• Qualify prospects before scheduling demos.

• Coordinate with the Nexus team to schedule and prepare technical demonstrations.

• Prepare briefing materials and background summaries for leadership before demos.

• Support follow-up after demos with structured next steps and documented action items.

• Partner with CFO and CGO on pricing strategy and proposal support once an opportunity matures.

Relationship Building

• Establish relationships with federal acquisition professionals and program offices.

• Position AIR-Quire as a mission-enabling AI solution aligned to federal modernization priorities.

• Identify pilot opportunities and land-and-expand pathways.

• 1-4 years of experience in software sales, SaaS sales, or federal business development.

• Demonstrated comfort with cold calling and outbound prospecting.

• Strong research and analytical skills.

• Highly organized with disciplined tracking and follow-up habits.

• Strong written and verbal communication skills.

• Ability to confidently engage federal decision-makers.

• U.S. Citizenship required.

Preferred Qualifications

• Experience selling into the federal government.

• Familiarity with federal procurement processes and contract vehicles.

• Experience using CRM platforms and sales tracking tools.

• Exposure to AI, SaaS, GovTech, or acquisition of modernization environments.

Success Metrics (First 6-12 Months)

• 15-25 qualified discovery calls per month.

• 8-12 demos scheduled per month.

• Documented and measurable pipeline growth.

• Support closing of first 2-3 product deals.

• Establish repeatable outbound playbook for AIR-Quire product sales.

Pyramid Systems is looking for a Infotmation Security Officer who is passionate about bringing top secerity to Federal clients .

Key Skills:

• 5+ years of experience in the ISSO field, focusing on supporting the security activities associated with evaluating, implementing, managing security practices, and continued operations of new and existing technologies
• Understanding of CI/CD pipeline and enterprise DevSecOps implementation is preferred
• Experience with Amazon Web Services (AWS) Architecture
• Experience with Continuous Monitoring and reporting monthly status reports
• Experience analyzing and reporting cyber security vulnerability scans
• Artificial Intelligence / Machine Learning experience a bonus

• Communicate regularly with DHS customers and internal engineering teams to lead required RMF process/steps to assess and authorize a system obtaining and maintaining a full ATO (Authority to operate).
• Perform monthly continuous monitoring reporting to include analysis of scans, logs, accounts, etc.
• Assist the customer with authorizing assessment and authorization (A&A) documentation.
• Support writing and reviewing of Risk Management Framework (RMF) documentation packages to support risk assessments.
• Design and execute the security testing plan of all requirements and analysis required to complete a RMF package document for submittal and approval.
• Knowledge of web, databases, containers, and application security scanning and reporting for RMF processes, procedures, and governance.
• Knowledge of Cybersecurity, Network, Systems, and Software Engineering best practices
• Experience with CSAM, STIGs, and SRGs.
• Be proficient with vulnerability scanning tools and frameworks to evaluate the security posture of a system.
• Assist the customer in preparing training and table top exercises for contingency planning, incident response and disaster recovery.
• Have technical understanding of cloud technologies (i.e., AWS, microservices, zero trust, data streaming, data pipelines, containers, etc.) and their implementation within the customer's network environments.
• Shall complete ISSO USCIS provided training as required

• 5+ years of experience in the ISSO field, focusing on supporting the security activities associated with evaluating, implementing, managing security practices, and continued operations of new and existing technologies
• Experience with requirements analysis, architect, design, and documentation development of cybersecurity and information security solutions
• Experience leading RMF for IATT/ATO activities involving custom on-prem and cloud solutions is a bonus.
• Experience performing vulnerability risk analysis on the deficiencies found during RMF control testing.
• Experience with cybersecurity tools and scanners used to evaluate the security posture of the system/enclave (preferred tool experience: Palo Alto Prisma Cloud, BurpSuite, Checkmarx, NexusIQ, SonarQube)
• Experience with Jira, Confluence, Splunk
• Expertise in Agile and DevSecOps approaches
• Artificial Intelligence / Machine Learning experience a bonus
• MUST BE US CITIZEN and OBTAIN A PUBLIC TRUST

Education:

• Bachelor's Degree in Computer Science or related filed required

About Diversified:

Diversified is a global leader in audio visual and media innovation, recognized for designing and building the world's most experiential environments. Our award-winning team specializes in delivering solutions for the most complex, large-scale and immersive installations. Serving a global clientele that includes major media organizations and retailers, sports and live performance venues, corporate enterprises, and government agencies, Diversified partners with clients to create spaces that bring people together and keep them coming back.

What to Expect:

At Diversified, we're on a mission to create a world without boundaries, where technology enables all people to connect and experience the moments that matter, wherever they choose to be. With clients spanning the globe and an exciting pipeline of projects across industries, Diversified offers more than just a job. We offer a career path with the flexibility to grow personally and professionally, wherever your ambitions take you.

As a Diversified associate, you'll dive headfirst into big, complex, and rewarding projects that push the boundaries of what's possible. Plus, you'll enjoy a flexible work environment, competitive compensation and benefits, and a culture that celebrates diversity and inclusion.

IF YOU CAN DREAM IT, YOU CAN DO IT AT DIVERSIFIED.

How You'll Contribute:

The Market TechOps Leader is responsible for leading technical operations within an assigned market, overseeing project management and installation execution to ensure consistent delivery performance, financial results, and client satisfaction. This role serves as the primary operational counterpart to market Sales leadership, aligning delivery capabilities with pipeline demand and client commitments. Reporting to the Territory TechOps Leader, the Market TechOps Leader provides leadership for Project Managers, TechOps Leaders, and associated delivery teams. This role focuses on execution excellence, resource coordination, team development, and issue resolution while ensuring projects are delivered in accordance with established standards, schedules, and financial targets.

Location: Must living in the Sterling VA area

What You'll Do:

* Provide market-level leadership for technical operations, overseeing Project Managers and TechOps Leaders responsible for project execution and installation delivery.

* Partner closely with market Sales leadership to align delivery capacity, execution strategy, and resourcing with pipeline demand and client expectations.

* Ensure projects are executed on time, within scope, and in alignment with financial and quality targets.

* Monitor project performance across the market, identifying risks, delays, or cost issues and implementing corrective actions as needed.

* Enforce operational standards, processes, and workflows to drive consistency, quality, and efficiency across project teams.

* Coordinate resource utilization across projects, balancing workloads and supporting cross-project or cross-market needs when required.

* Serve as the primary escalation point for market-level delivery issues, including project performance, staffing challenges, and client concerns.

* Collaborate with Engineering, Configuration & Commissioning, and Fabrication leadership to ensure smooth handoff and execution across disciplines.

* Support project launch, execution, and closeout practices to ensure clarity of roles, expectations, and deliverables.

* Lead performance management, coaching, and development for Project Managers and TechOps Leaders within the market.

* Promote a culture of accountability, ownership, teamwork, and continuous improvement within market delivery teams.

What You'll Bring:

Required Skills/Qualifications:

1. 
   
   
2. 
   
   
   • 
     
     
   • 7+ years of experience in systems integration, AV delivery, project management, or related technical operations roles.
     
     
   • 3+ years of experience leading project managers, field leaders, or delivery teams.
     
     
   • Strong understanding of project management, installation, and field execution workflows.
     
     
   • Demonstrated ability to manage multiple concurrent projects and teams.
     
     
   • Experience driving delivery performance, quality, and financial results at the market level.
     
     
   • Strong communication, leadership, and problem-solving skills.
     
     
   
   
   

Preferred Skills/Qualifications:

• 
  
  
• Bachelor's degree in business, engineering, construction management, or related field.
  
  
• Industry certifications such as PMP, CTS, CTS-I, or CTS-D.
  
  
• Experience partnering closely with Sales leadership.
  
  
• Background in operational improvement or change management initiatives.
  
  

What We Offer:

Along with competitive compensation, you will be eligible for the following benefits:

• 
  
  
• Multiple medical plan options to suit your family's needs
  
  
• Dental (including orthodontic coverage) and vision plans
  
  
• Company paid Basic Life, AD&D, Short-Term and Long-Term Disability Insurance, and Employee Assistance Plan (EAP)
  
  
• Healthcare and Dependent Care Flexible Spending Accounts (FSA)
  
  
• 401k with Employer Match
  
  
• Paid Time Off and Paid Holidays
  
  
• Voluntary Benefits: Critical Illness, Hospital Indemnity, Accident Insurance, Pet Insurance, Homeowners and Auto Insurance, Supplemental Term and Dependent Life and AD&D, and Legal Services
  
  
• Commuter Benefits
  
  
• And much more
  
  

To learn more about becoming part of the Diversified team, visit us at our career siteor email us at .

Diversified is an equal opportunity employer committed to fostering an inclusive and diverse workplace. All aspects of employment will be based on job requirements, individual qualifications, merit, performance, and business need. We do not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected characteristic under applicable law. We believe in fair and equitable hiring practices and strive to create an environment where all individuals feel valued and empowered.

If you require a reasonable accommodation to participate in the application or interview process due to a disability, please contact so we can assist you.

Our compensation ranges reflect the cost of labor across several US geographic markets. The pay details below range from our lowest geographic market up to our highest geographic market. Pay is based on several factors including market location and may vary depending on job-related knowledge, skills and experience depending on the position offered, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits.

• Review RFPs/RFIs/RFQs to develop proposal plans, kickoff materials, and response strategies.
• Develop proposal outlines, compliance matrices, proposal schedules, and task assignments.
• Coordinate and facilitate proposal reviews to verify compliance with solicitation instructions, evaluation criteria, and formatting requirements.
• Interview with SMEs to gather technical, programmatic, and operational information.
• Write and edit major proposal sections, including executive summaries, technical volumes, management approaches, past performance, qualifications, and resumes.
• Translate complex technical information into clear, user friendly narrative tailored for federal evaluators. friendly narrative tailored for federal evaluators.
• Review and rewrite proposal inputs to improve quality, accuracy, and alignment with win themes.
• Edit proposals for completeness, clarity, organization, readability, and editorial consistency.
• Ensure all content adheres to solicitation of instructions, federal standards, internal templates, and style guidelines.
• Develop and maintain proposal libraries, templates, style guides, and past performance repositories.
• Maintain a comprehensive inventory of opportunities-current, historical, and planned.
• Keep contract matrices, past performance information, and boilerplate content up to date.
• Provide documentation support for internal policies, technical documents, and corporate procedures, including software development and network processes.
• Select and develop graphics, illustrations, and layouts that enhance proposal readability and impact.
• Support the creation of materials for technical seminars, leadership briefings, and proposal related presentation.
• Maintain subject matter expertise through continuous learning, participation in professional development opportunities, and networking. matter expertise through continuous learning, participation in professional development opportunities, and networking.
• Ensure quality results by following proposal writing standards, templates, compliance tools, and best practices for readability and tone.

• 6 to 8 years of commensurate experience with a Masters degree or 8 to 10 years of commensurate experience with a Bachelors degree or equivalent.
• Must have hands on experience performing compliance checks across all volumes, attachments, and required forms.
• Must have experience reviewing RFPs/RFIs/RFQs to develop proposal plans, kickoff materials, and response strategies.
• Strong understanding of federal procurement, including FAR, Section L/M compliance, and technical volume development.
• Knowledge of selecting and developing graphics, illustrations, and layouts that enhance proposal readability and impact.
• Experience supporting federal contracting, IT services, professional services, or HR/shared services.
• Demonstrated ability to synthesize information, write persuasively, and work under tight deadlines.
• Proficiency with MS Office, SharePoint, Adobe Acrobat, and common proposal collaboration tools.
• Ability to coordinate inputs from SMEs and manage multiple proposals simultaneously.

Chantilly, VA - Monday - Friday 8:00AM-5:00PM

Has the overall responsibility for the planning, coordination, evaluation, and supervision of all technical and/or operational activities and staff members in the laboratory. Responsible for operating the lab with the highest quality, safety, and integrity in an efficient and economical manner.

Pay Range: $110,000+ per year

Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, certifications obtained. Market and organizational factors are also considered. Successful candidates may be eligible to receive annual performance bonus compensation.

Benefits Information:

• Day 1 Medical, supplemental health, dental & vision for FT employees who work 30+ hours
• Best-in-class well-being programs
• Annual, no-cost health assessment program Blueprint for Wellness
• HealthyMINDS mental health program
• Vacation and Health/Flex Time
• 6 Holidays plus 1 \"MyDay\" off
• FinFit financial coaching and services
• 401(k) pre-tax and/or Roth IRA with company match up to 5% after 12 months of service
• Employee stock purchase plan
• Life and disability insurance, plus buy-up option
• Flexible Spending Accounts
• Annual incentive plans
• Matching gifts program
• Education assistance through MyQuest for Education
• Career advancement opportunities
• and so much more!

• Plan, assign, and direct work in the laboratory. Serve as liaison with other areas as needed.
• Mentor and support direct reports in their responsibilities and functions. Identify and implement training programs as necessary to ensure they receive training in supervisory skill development.
• Define, coordinate, and monitor quality assurance programs and supervise activities of the department Quality Coordinator/Representative. Ensure quality control and compliance procedures are followed and QC reports are up to date. Oversee plans and preparations for inspections.
• Oversee staffing of all personnel in the laboratory. Effectively maintain quality staffing by interviewing, hiring, training, and providing staff development through performance evaluation and corrective counseling.
• Identify future needs in terms of staff, equipment, and facilities. Submit appropriate documentation for procurement of such.
• Review test performance, drive process improvements, and project management. Prepare and submit required reports to meet established deadlines.
• Manage test database. Ensure departmental standard operating procedures and database accurately reflect the current process.
• Coordinate R&D activities as they relate to operations and actively participate on subspecialty committees, corporate committees, and business unit committees as needed.
• Develop annual budget and manage department costs and resources to adhere to budget.
• Resolve problems through interaction with clients.
• Define, coordinate, and monitor EHS programs and supervise activities of the Department Safety Coordinator. Ensure EHS regulatory standards and safety procedures are followed. Oversee plans and preparations for inspections.
• Maintain laboratory areas and equipment in a safe, functional, and sanitary condition.
• Adheres to all established CLIA, HIPAA, OSHA, and laboratory safety requirements.
• Required to use (a) personal protective equipment, (b) engineering controls, and/or (c) work practice controls as directed by management.
• Participate in government or regulatory agency inspections.
• Other duties as assigned. This is not an exhaustive list of all duties and responsibilities, but rather a general description of work performed by the position.

Required Education:

Bachelor's Degree in a biological, chemical or physical science from an accredited institution

Foreign educated candidates must provide a detailed credential evaluation from IERF (International Education Research Foundation). United States-educated candidates must provide a detailed original transcript.

Certifications:

ASCP Certification

Required Work Experience:

Minimum of eight (8) years laboratory experience with at least four (4) years direct supervisory experience in a clinical laboratory.

Preferred Experience in:

• Protein Electrophoresis
• Automated Chemistry Analysis
• Enzyme Immunoassay
• Immunofixation

Physical and Mental Requirements:

• The normal performance of duties may require lifting and carrying objects: Objects 1 to 10 pounds are lifted and carried frequently; objects 11 to 25 pounds are lifted and carried occasionally; objects 36 to 50 pounds are seldom lifted or carried and objects over 50 pounds are not to be lifted or carried without assistance.
• Ability to sit or stand for long periods of time.
• May be required to use a wide variety of manual and automated pipettes and laboratory instruments and apparatuses all of which demand significant manual dexterity.

Knowledge:

• Comprehensive theoretical and operational job knowledge in designated specialty required.
• Knowledge of organizational/departmental policies and procedures.

Skills:

• Proven leadership and problem-solving skills.
• Must be detail-oriented, have the ability to work independently, establish work priorities and to handle several tasks simultaneously for maximum department efficiency.
• Interpersonal and communication skills necessary to deal courteously and effectively with employees, co-workers, and clients.
• Ability to deal with client information in a confidential manner.
• Proficiency in Microsoft Office (Word, Excel, and Outlook) and Laboratory Information Systems.

Quest Diagnostics honors our service members and encourages veterans to apply.

While we appreciate and value our staffing partners, we do not accept unsolicited resumes from agencies. Quest will not be responsible for paying agency fees for any individual as to whom an agency has sent an unsolicited resume.

2025-84717

Equal Opportunity Employer: Race/Color/Sex/Sexual Orientation/Gender Identity/Religion/National Origin/Disability/Vets or any other legally protected status.

Job Title: Executive Administrative Assistant

Work Model: Hybrid Work Arrangement (HWA)

Location: Reston, VA

Onsite Requirement: 3–4 days per week to provide executive and team support.

About the Role

We are seeking an experienced Executive Administrative Assistant to provide high-level administrative and operational support to senior leadership.

In this role, you will act as a trusted administrative partner, supporting executives and engineering teams by managing calendars, coordinating operational activities, and ensuring the smooth functioning of daily office operations. You will also support the organization’s expanding robotics and research initiatives through procurement coordination, onboarding support, and cross-team administrative collaboration.

This position requires a highly organized, proactive professional who can manage multiple priorities, work independently, and thrive in a fast-paced environment.

Key Responsibilities

Executive Support

• Provide high-level administrative support to senior leaders and executives.
• Manage complex executive calendars, scheduling meetings, resolving conflicts, and coordinating across teams.
• Prepare meeting agendas, documents, and presentations.

Team and Operational Support

• Provide administrative support to engineering and research teams.
• Coordinate cross-functional activities and ensure smooth communication between teams.
• Serve as “boots-on-the-ground” operational support for team members onsite.

Procurement and Vendor Coordination

• Coordinate procurement activities including purchase orders (POs), vendor communication, and equipment tracking.
• Support ordering and management of lab equipment and computer hardware for robotics and engineering teams.

Onboarding Support

• Assist with onboarding new team members as the organization expands.
• Coordinate onboarding logistics including workspace setup, equipment, and access to systems.

Office Administration

• Perform general office duties such as ordering supplies, maintaining records, and managing documentation.
• File and retrieve corporate documents, records, and reports.
• Manage information requests and distribute communications appropriately.

Event and Meeting Coordination

• Organize and coordinate internal meetings, leadership sessions, and team events.
• Prepare agendas and logistical arrangements for committee or leadership meetings.

Administrative Collaboration

• Partner with other executive assistants across the organization to support cross-divisional initiatives.
• Provide backup coverage for other executive assistants when needed.

Required Qualifications

• High school diploma or GED required.
• 5–7 years of administrative or executive assistant experience, preferably supporting senior leadership.
• Proven experience managing complex executive calendars.
• Strong proficiency in Office tools, including:
• Word
• Excel
• PowerPoint
• Excellent organizational and time-management skills with the ability to manage multiple priorities.
• Strong written and verbal communication skills.
• Ability to work independently and maintain confidentiality.

Preferred Qualifications

• Prior experience working within a large technology organization.
• Experience supporting engineering or technical teams.
• Familiarity with procurement processes, vendor management, and equipment tracking.
• Experience coordinating on boarding and team events.

Key Skills

• Executive Calendar Management
• Administrative & Team Support
• Procurement Coordination
• Vendor and Equipment Management
• Event Planning and Meeting Coordination
• Organizational and Time Management
• Communication and Stakeholder Collaboration

What Success Looks Like

Success in this role will be measured by:

• Reliability and responsiveness in supporting executives and teams.
• Ability to manage multiple administrative tasks efficiently.
• Timely completion of assignments and operational support activities.
• Strong collaboration with leadership, engineering teams, and administrative partners.

Why Join This Role

This is an exciting opportunity to work alongside a dynamic team supporting innovative research initiatives within a fast-moving organization. You will play a critical role in enabling senior leadership and engineering teams to operate effectively while contributing to a growing and impactful program.

Interested candidates can directly share their resume copy at my email-

• Promote the growth and development of Client and Designer relationships.
• Maintain positive working relationship with Client and Architect and/or Engineer contacts to facilitate successful project execution.
• Attend Client initiated meetings throughout the preconstruction phase of the project.
• Meet with owners, architects, and other industry related professionals to network and promote the interests of F.H. Paschen.
• Monitor and review potential opportunities via various solicitation websites.
  

• Prepare preliminary budgets, conceptual estimates and detailed estimates (conceptual, schematic, design development, construction) including quantity take-offs.
• Review documents and provide input regarding general conditions, project phasing and site logistics.
• Create subcontractor/material supplier bid lists. Solicit subcontractor input when necessary.
• Prepare bid packages, obtain bids from subcontractors and material vendors, and analyze bids from subcontractors and material vendors.
• Participate in preconstruction presentations with the Owner (i.e., Design Development estimates or Guaranteed Maximum Price (“GMP”) booklets, etc.).
• Collaborate with Architects, Engineers, Consultants to identify, track and implement value engineering opportunities to proactively guide the design to optimize cost.
• Have a working knowledge of material unit costs, systems square foot costs and total building square foot costs.
• Research, compile and maintain historical data base for use in future preliminary budgets and pricing
• Identify and qualify new material suppliers and subcontractors and place into subcontractor database.
• Review proposal specifications and drawings to determine scope of work and required contents of estimate.
• Prepare discipline estimates by calculating complete takeoff of scope of work.
• Maintain files of working documents as back up for estimate figures, including current (accurate) information on prices from suppliers through direct contact, sales brochures, price lists, etc.
• Prepare instruction to bidders and other bid solicitation information as required
  

• Participate with the preconstruction team during the strategy meetings on the approach to the project or estimate.
• Assist in the preparation of preliminary construction schedules and work plans.
• Attend design meetings with Owner, Architect, Engineers, and Consultants
• Participate in the project hand-off meeting between the project Operations team and the preconstruction team.
• Visit on-going projects to verify status of estimate versus project status, meet with the project operations team, view work in place for experience and comparison to the estimate.
  

• General work hours are 7:30am - 5pm and 5-day work weeks are standard. Note that work hours and workdays may vary (changes, additions, etc.) based on critical work activities and/or required safety supervision.
  

• Over ten (10) years, experience with preconstruction and estimating preferred.
• Civil and Structural experience in preconstruction and estimating strongly preferred.
• Preferred four (4) year degree in construction or civil engineering.
• Strong knowledge of MS Office to include Outlook, Excel & Word.
• Knowledge of estimating, scheduling and quantity take-off software.
• Excellent interpersonal and written communication skills.
• Excellent organizational skills and strong attention to detail required
  

• OSHA certification preferred.
  

• Health insurance
• Dental insurance
• Vision insurance
• Paid time off
• 401K matching
• Flexible spending account
• Life insurance
• Referral program
• Professional development assistance
• Eligibility for Year End Bonus
• LifeLock Subscription