Jobs in Sonoma Ca Remote

The Opportunity

We’re partnering with an early-stage AI startup building a new category of mental health support.

Their mission is simple but ambitious: put a therapist in everyone’s pocket.

The team recently completed the largest clinical trial ever run on an AI therapist, demonstrating outcomes comparable to human therapy and stronger results than existing digital mental health tools. Built by experienced AI researchers and guided by leading clinical advisors, the company sits at the intersection of cutting-edge AI research and real-world healthcare impact.

After completing Y Combinator, the team is now entering the next phase: turning a powerful research prototype into a product people use every day.

The Mission

Mental health support is often unavailable when people need it most.

This company is building a voice-first AI therapist designed to support people in real time - including moments outside traditional therapy hours. The platform combines conversational AI, clinical research, and human-in-the-loop safety systems to create a new kind of mental health experience.

But the interface for this category doesn’t exist yet. This role is about helping invent what interacting with an AI therapist should feel like - designing an experience people trust, build relationships with, and return to regularly.

The Role

• Design the core mobile experience for a voice-first AI product
• Explore new voice and conversational interface patterns
• Turn a research prototype into a high-engagement consumer product
• Own design across product, brand, and early design systems
• Work closely with founders, AI researchers, and clinicians
• Help define how trust and safety show up in the product experience

What They’re Looking For

• Experience designing consumer-facing products, mobile-first
• Strong 0→1 product design experience or early-stage startup exposure
• Ability to take ownership and operate independently
• Excellent product taste and visual craft
• Interest in designing new interaction models around AI and conversation
• Curiosity about mental health, behavioral design, or human–AI interaction

If you’re excited about designing products that combine AI, psychology, and human trust, this is a rare opportunity to shape an entirely new kind of experience.

Executive Personal Assistant

60% Executive Support • 40% Personal & Family Support

San Francisco, CA | In-Person | Full-Time

About the Company

Meanwhile is the world's first licensed and regulated Bitcoin life insurance company, founded in 2022 by Zac Townsend and Max Gasner. Operating entirely in Bitcoin from premiums to claims. Meanwhile is on a mission to democratize access to financial protection for a new generation of policyholders. The company has raised over $80M from investors and is building the infrastructure for life insurance in the digital economy.

About the Role

Zac is seeking his first-ever dedicated Executive Personal Assistant, someone who will sit in-office daily and serve as his operational right hand across both his professional and personal life. This is a highly dynamic, judgment-intensive role for someone who thrives in ambiguity, takes full ownership, and moves fast without cutting corners.

The company has scaled from 5 to 24 people, is navigating a major growth phase, and the CEO's time is at a premium. The EPA will be the connective tissue between Zac's work calendar, his home, and the people who depend on him including his team, his wife, and their two young children.

This role is for someone who takes deep pride in execution, anticipates needs, and finds satisfaction in making a founder's life seamlessly functional.

Key Responsibilities

EXECUTIVE & OFFICE SUPPORT

• Own and manage Zac's calendar end-to-end, syncing professional commitments with personal obligations and stakeholder availability (including his wife's schedule)
• Triage Zac's inbox (Superhuman), draft responses, create templates, and escalate only when necessary
• Act as the team-facing point of contact in Slack collect action items owed to Zac, track deliverables, and produce a daily/weekly digest
• Prepare meeting briefs, talking points, pre-reads, and post-meeting follow-ups
• Run light contract review read NDAs and agreements for anything unusual before routing to Zac or General Counsel
• Plan and coordinate quarterly offsites: 2 in SF, 1 in NY, and 1 international destination per year including hotels, travel, agendas, and team logistics
• Handle office management: pantry stocking, equipment inventory, building communications, furniture orders, and vendor coordination
• Support light HR administration: run bi-weekly payroll in Rippling, obtain state tax IDs for new remote hires, complete employment verifications, and onboard new employees into company systems
• Manage vendor documentation internally track and maintain the company's vendor review workflow and records
• Research trip logistics (e.g., who Zac should meet with in NY) listen actively, ask smart questions, and pull in relevant team members
• Support compliance training logistics and internal documentation as needed

PERSONAL & HOUSEHOLD SUPPORT

• Manage and coordinate vendor relationships for the Balboa Terrace residence.
• Manage both vehicles: service appointments, registration, insurance, and roadside issues
• Oversee the SF rental property: coordinate repairs, communicate with tenants, manage contractors
• Assist with ongoing personal errands, travel bookings, family events etc. 
• Keep personal finances organized: manage credit cards to the right accounts, track receipts, and liaise with Zac's accountant when needed
• Coordinate and maintain kids’ home school tutor’s schedules
• Source and book tickets for family activities (ski team, events, travel) without overstepping wife's ownership of trip planning

What Success Looks Like

• Zac's work calendar and personal calendar are fully in sync nothing falls through the cracks
• The office runs smoothly: snacks are stocked, equipment is ready, and team admin is off Zac's plate
• Household vendors are managed proactively Zac and his wife never have to chase anyone
• His wife notices that her own mental load has decreased
• Action items owed to Zac are tracked and followed up without him asking
• Zac is prepared for every meeting and every trip, without having to over-explain
• This person has become a trusted, discreet, indispensable partner

Ideal Candidate

• 5-8+ years of EA/PA experience supporting a founder, CEO, or high-net-worth individual in a fast-moving environment
• Background in a regulated industry (fintech, financial services, legal, or similar) is a strong plus Meanwhile operates in a compliance-heavy environment
• Exceptionally organized with strong calendar management instincts across both professional and personal domains
• High EQ and situational awareness knows when to act independently, when to ask, and when to quietly involve a spouse or third party
• Low ego, hands-on, and proud of excellent execution at every level
• Discreet and trustworthy this person will have access to the family home, financial accounts, and sensitive business information
• Strong written communicator; able to draft in Zac's voice for contracts, internal Slack messages, and vendor communications
• Comfortable being present on-site (office or home) when needed; valid driver's license required
• San Francisco-based or willing to relocate

TECHNICAL PROFICIENCY

• Slack, Asana, Superhuman, Rippling (or similar HRIS)
• Google Workspace (Docs, Sheets, Calendar), macOS, Apple devices
• Claude / ChatGPT comfort with AI tools for research and drafting
• Nice to have: familiarity with regulated financial or compliance workflows

Work Style & Expectations

Zac's day typically runs 8am–4pm in the SF office at 44 Montgomery St, with calls starting at 8am. He is offline from 5–7pm for family time, then back online from 7–10pm. He will send Slacks and emails outside of hours responses are expected during core hours (8am–4pm) unless it's an urgent matter. He is also open to one work-from-home day per week for the right candidate.

The expectation is in-person presence whenever Zac is in the office, and continued on-site work at the office or home on days he is traveling or remote.

Compensation & Benefits

• Salary: $180,000–$280,000 depending on experience
• Health, dental, and vision benefits
• Equity consideration for the right candidate
• Work alongside one of SF's most interesting founders at a category-defining, venture-backed startup

StrivePath is a fast-growing, premium college advisory firm serving high-achieving students nationwide. We combine structured long-term planning with admissions-level insight to guide families from early high school through applications.

We’re hiring a Senior Admissions Advisor with prior admissions committee experience at a nationally recognized or highly selective institution.

This is a part-time, remote role (evening availability preferred), with potential to expand over time.

⸻

What You’ll Do

• Lead initial strategy consultations with prospective families.

• Conduct brief follow-up clarification calls before contract decisions.

• Provide final “adcom-style” reviews of senior applications.

• Serve as a senior escalation and quality resource when needed.

You will not manage scheduling, contracts, or administrative follow-up — operations handles that.

⸻

Who You Are

• Former or current admissions committee member (file reader experience required).

• Experience evaluating applications at a competitive, holistic-review institution is required.

• Comfortable discussing holistic admissions strategy with discerning families.

• Clear, confident communicator with strong executive presence.

• Student-centered, ethical, and values-aligned.

• Interested in meaningful, flexible part-time advisory work.

Compensation is competitive and commensurate with experience.

To apply, please send your resume and a brief note outlining:

• Your admissions experience

• Your current availability

• Why this role appeals to you

Oracle FDI Developer/Analyst

Contract

Palo Alto, CA (Remote or Hybrid if in SF Bay Area)

This position pays around $60 - $70/hr on W2

Responsibilities:

• Business Discovery & Analysis

-Lead requirements for workshops with FP&A, Accounting & Procurement.

-Translating needs into well-formed user stories, acceptance criteria, and success metrics. Map KPIs/metrics (e.g., revenue, COGS, Opex, cash flow, AP/AR aging, PO cycle times) to source systems and FDI subject areas.

• Data Modeling & Development & Go live (Oracle FDI)

-Design and implement data models, pipelines, and semantic layers within Oracle Finance Data Intelligence (leveraging Oracle subject areas, views, and data products).

-Build/Configure reports, dashboards, and self-service datasets.

-Implement drill paths, prompts/filters, row-level security, and data

entitlements.

-Establish data quality checks & build/maintain documentation

-Conduct UAT and migrate in production environment

• Demos, Enablement & Iteration

-Run demos and showcases with Finance leadership and business stakeholders; collect feedback and iterate fast.

-Create playbooks and training (how-to guides, release notes, KPI definitions) to drive adoption and self-service analytics.

Required Qualifications:

• Hands-on experience implementing and configuring Oracle Financial Data Intelligence (FDI)
• Experience leading requirements gathering sessions with finance stakeholders including FP&A, Accounting, and Procurement
• Strong understanding of financial metrics and KPIs such as revenue, COGS, operating expenses, cash flow, AP/AR aging, and procurement cycle times
• Proven ability to design and build data models, semantic layers, dashboards, and self-service datasets within Oracle FDI
• Experience configuring drill paths, prompts, filters, row-level security, and data entitlements
• Knowledge of Oracle subject areas, views, and data products
• Experience mapping business metrics to source systems and reporting structures
• Ability to establish data quality checks and validation processes
• Experience conducting user acceptance testing and managing production migrations
• Strong documentation skills covering data models, configurations, and processes
• Ability to create training materials, playbooks, and how-to guides for end users
• Excellent communication skills with the ability to present to finance leadership and business stakeholders
• Ability to work autonomously with minimal supervision
• Strong organizational and prioritization skills

Preferred Qualifications:

• Experience with Oracle Cloud Financials (General Ledger, Accounts Payable, Accounts Receivable, Procurement)
• Familiarity with Oracle Analytics Cloud, OTBI, or Oracle Business Intelligence
• Background working directly with FP&A teams on budgeting, forecasting, or financial planning processes
• Experience with data integration tools or Oracle Integration Cloud
• Prior experience in a consulting or systems integrator environment
• Background working in multinational organizations or with global finance teams
• Experience driving self-service analytics adoption across an organization
• Knowledge of Agile methodologies and iterative delivery practices CBAP , PMP , or Oracle certifications

Core Competencies:

• Analytical Thinking: Ability to break down complex business problems, identify root causes, and develop structured solutions
• Technical Aptitude: Comfort working hands-on with data models, configurations, and reporting tools while understanding underlying data structures
• Business Acumen: Strong understanding of finance and accounting processes, terminology, and how data supports decision-making
• Communication: Ability to convey technical concepts to non-technical audiences and translate business needs into technical requirements
• Stakeholder Management: Skill in building relationships, managing expectations, and engaging effectively with finance leadership and cross-functional teams
• Attention to Detail: Commitment to data accuracy, documentation quality, and thorough testing
• Adaptability: Ability to iterate quickly based on feedback and adjust to evolving priorities
• Ownership & Accountability: Self-directed approach with a strong sense of responsibility for outcomes and deliverables
• Enablement Mindset: Focus on empowering end users through training, documentation, and self-service capabilities
• Collaboration: Ability to work effectively with technical and business teams across functions and geographies

• Predictable, W-2 compensation and benefits
• Flexible scheduling, control over their schedule, session structure, and patient population
• Minimal administrative burden in a fully remote, outpatient model

• 100% remote, outpatient psychiatry
• Lower to moderate acuity populations (ex. anxiety, depression, ADHD, mood disorders, OCD, PTSD)
• Patient population across the lifespan: children & adolescents (treated by board-certified Child & Adolescent Psychiatrists only), adults, and geriatric patients
• Standard session lengths (60-minute intakes, 30-minute follow ups)
• No inpatient, intensive outpatient programs (IOP), partial hospitalization care or crisis coverage
• In-house referral network to therapists
• Full operational support including scheduling, billing, intake coordination, and licensing

• Control over schedule and weekly availability
• Session length within established clinical standards
• Patient population, balanced to individual criteria and preferences
• Clinical decision-making without pressure to shorten visits or increase volume
  

• Employer-paid health, dental, vision insurance (up to 100% of premiums)
• Malpractice coverage (occurrence-based, 100% employer-paid)
• 401(k) match with employer match and Day 1 vesting
• Paid time off (PTO), paid sick time and 11 paid holidays
• Paid parental leave and long-term retention benefits (ex. 4-week paid sabbatical after 5 years)
• CME reimbursement and dedicated CME days
• Licensing support with upfront coverage of costs
• Technology package provided

• Board-certified or board-eligible psychiatrists (MD/DO)
• Active, unrestricted medical license (multi-state licensing support available)
• Interest in outpatient, 100% telepsychiatry-based care
• Comfort with learning streamlined clinical technology
• Strong clinical judgement, communication skills and collaborative mindset

• Predictable, W-2 compensation and benefits
• Flexible scheduling, control over their schedule, session structure, and patient population
• Minimal administrative burden in a fully remote, outpatient model

• 100% remote, outpatient psychiatry
• Lower to moderate acuity populations (ex. anxiety, depression, ADHD, mood disorders, OCD, PTSD)
• Patient population across the lifespan: children & adolescents (treated by board-certified Child & Adolescent Psychiatrists only), adults, and geriatric patients
• Standard session lengths (60-minute intakes, 30-minute follow ups)
• No inpatient, intensive outpatient programs (IOP), partial hospitalization care or crisis coverage
• In-house referral network to therapists
• Full operational support including scheduling, billing, intake coordination, and licensing

• Control over schedule and weekly availability
• Session length within established clinical standards
• Patient population, balanced to individual criteria and preferences
• Clinical decision-making without pressure to shorten visits or increase volume
  

• Employer-paid health, dental, vision insurance (up to 100% of premiums)
• Malpractice coverage (occurrence-based, 100% employer-paid)
• 401(k) match with employer match and Day 1 vesting
• Paid time off (PTO), paid sick time and 11 paid holidays
• Paid parental leave and long-term retention benefits (ex. 4-week paid sabbatical after 5 years)
• CME reimbursement and dedicated CME days
• Licensing support with upfront coverage of costs
• Technology package provided

• Board-certified or board-eligible psychiatrists (MD/DO)
• Active, unrestricted medical license (multi-state licensing support available)
• Interest in outpatient, 100% telepsychiatry-based care
• Comfort with learning streamlined clinical technology
• Strong clinical judgement, communication skills and collaborative mindset

• Predictable, W-2 compensation and benefits
• Flexible scheduling, control over their schedule, session structure, and patient population
• Minimal administrative burden in a fully remote, outpatient model

• 100% remote, outpatient psychiatry
• Lower to moderate acuity populations (ex. anxiety, depression, ADHD, mood disorders, OCD, PTSD)
• Patient population across the lifespan: children & adolescents (treated by board-certified Child & Adolescent Psychiatrists only), adults, and geriatric patients
• Standard session lengths (60-minute intakes, 30-minute follow ups)
• No inpatient, intensive outpatient programs (IOP), partial hospitalization care or crisis coverage
• In-house referral network to therapists
• Full operational support including scheduling, billing, intake coordination, and licensing

• Control over schedule and weekly availability
• Session length within established clinical standards
• Patient population, balanced to individual criteria and preferences
• Clinical decision-making without pressure to shorten visits or increase volume
  

• Employer-paid health, dental, vision insurance (up to 100% of premiums)
• Malpractice coverage (occurrence-based, 100% employer-paid)
• 401(k) match with employer match and Day 1 vesting
• Paid time off (PTO), paid sick time and 11 paid holidays
• Paid parental leave and long-term retention benefits (ex. 4-week paid sabbatical after 5 years)
• CME reimbursement and dedicated CME days
• Licensing support with upfront coverage of costs
• Technology package provided

• Board-certified or board-eligible psychiatrists (MD/DO)
• Active, unrestricted medical license (multi-state licensing support available)
• Interest in outpatient, 100% telepsychiatry-based care
• Comfort with learning streamlined clinical technology
• Strong clinical judgement, communication skills and collaborative mindset

• Predictable, W-2 compensation and benefits
• Flexible scheduling, control over their schedule, session structure, and patient population
• Minimal administrative burden in a fully remote, outpatient model

• 100% remote, outpatient psychiatry
• Lower to moderate acuity populations (ex. anxiety, depression, ADHD, mood disorders, OCD, PTSD)
• Patient population across the lifespan: children & adolescents (treated by board-certified Child & Adolescent Psychiatrists only), adults, and geriatric patients
• Standard session lengths (60-minute intakes, 30-minute follow ups)
• No inpatient, intensive outpatient programs (IOP), partial hospitalization care or crisis coverage
• In-house referral network to therapists
• Full operational support including scheduling, billing, intake coordination, and licensing

• Control over schedule and weekly availability
• Session length within established clinical standards
• Patient population, balanced to individual criteria and preferences
• Clinical decision-making without pressure to shorten visits or increase volume
  

• Employer-paid health, dental, vision insurance (up to 100% of premiums)
• Malpractice coverage (occurrence-based, 100% employer-paid)
• 401(k) match with employer match and Day 1 vesting
• Paid time off (PTO), paid sick time and 11 paid holidays
• Paid parental leave and long-term retention benefits (ex. 4-week paid sabbatical after 5 years)
• CME reimbursement and dedicated CME days
• Licensing support with upfront coverage of costs
• Technology package provided

• Board-certified or board-eligible psychiatrists (MD/DO)
• Active, unrestricted medical license (multi-state licensing support available)
• Interest in outpatient, 100% telepsychiatry-based care
• Comfort with learning streamlined clinical technology
• Strong clinical judgement, communication skills and collaborative mindset

• Predictable, W-2 compensation and benefits
• Flexible scheduling, control over their schedule, session structure, and patient population
• Minimal administrative burden in a fully remote, outpatient model

• 100% remote, outpatient psychiatry
• Lower to moderate acuity populations (ex. anxiety, depression, ADHD, mood disorders, OCD, PTSD)
• Patient population across the lifespan: children & adolescents (treated by board-certified Child & Adolescent Psychiatrists only), adults, and geriatric patients
• Standard session lengths (60-minute intakes, 30-minute follow ups)
• No inpatient, intensive outpatient programs (IOP), partial hospitalization care or crisis coverage
• In-house referral network to therapists
• Full operational support including scheduling, billing, intake coordination, and licensing

• Control over schedule and weekly availability
• Session length within established clinical standards
• Patient population, balanced to individual criteria and preferences
• Clinical decision-making without pressure to shorten visits or increase volume
  

• Employer-paid health, dental, vision insurance (up to 100% of premiums)
• Malpractice coverage (occurrence-based, 100% employer-paid)
• 401(k) match with employer match and Day 1 vesting
• Paid time off (PTO), paid sick time and 11 paid holidays
• Paid parental leave and long-term retention benefits (ex. 4-week paid sabbatical after 5 years)
• CME reimbursement and dedicated CME days
• Licensing support with upfront coverage of costs
• Technology package provided

• Board-certified or board-eligible psychiatrists (MD/DO)
• Active, unrestricted medical license (multi-state licensing support available)
• Interest in outpatient, 100% telepsychiatry-based care
• Comfort with learning streamlined clinical technology
• Strong clinical judgement, communication skills and collaborative mindset