Jobs in Romeoville

Our client, a nationally recognized specialty beauty retailer headquartered in Bolingbrook, IL, is seeking an experienced Administrative Assistant to support the Marketing Leadership Team. This hybrid position requires approximately 6 days per month onsite.

This role partners closely with the Executive Assistant to the Chief Marketing Officer and provides high-level administrative support to senior marketing leaders in a fast-paced corporate environment.

Key Responsibilities

• Provide senior-level administrative support to Marketing Leadership
• Partner with and support the Executive Assistant to the Chief Marketing Officer
• Manage complex executive calendars, scheduling, and meeting coordination
• Coordinate heavy domestic travel (air, hotel, car service) and build detailed itineraries
• Prepare and submit accurate, timely expense reports
• Draft, format, and edit correspondence, presentations, town halls, and leadership materials
• Coordinate cross-functional meetings and special projects
• Handle confidential and sensitive information with discretion
• Conduct research and follow-up on leadership inquiries
• Maintain a professional presence when interacting with senior executives and key stakeholders

Qualifications

• 3+ years of experience as an Administrative Assistant or Executive Assistant supporting senior leaders
• Experience supporting VP, SVP, or C-suite level executives preferred
• Strong calendar management and travel coordination experience
• Proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word)
• Excellent written and verbal communication skills
• High attention to detail and ability to manage competing priorities
• Experience in a corporate or retail environment preferred

Executive Assistant to CEO & COO (Naperville, In-Person)

Full-Time | Monday–Friday

SNT Biotech is a growing healthcare technology and diagnostics company focused on preventive screening solutions that help health plans and healthcare organizations close gaps in care.

We are seeking a highly polished, proactive, and exceptionally organized Executive Assistant to support our CEO and COO in our Naperville office.

This role is ideal for someone who has experience supporting senior executives in a fast-paced environment and who takes pride in keeping priorities organized, communications moving, and important follow-ups from falling through the cracks.

This is not a purely administrative role. In addition to executive support, this person will help coordinate business follow-up, organize leads and communications, and bring structure to a busy and growing organization.

This is an in-person role. Candidates must be able to commute to Naperville, Illinois Monday through Friday.

Key Responsibilities

Executive Support

• Manage complex calendars for the CEO and COO

• Coordinate internal and external meetings across multiple priorities

• Monitor high-volume inboxes and flag priority items

• Prepare daily and weekly priority lists to support executive focus

• Coordinate travel arrangements and meeting logistics

Communication and Follow-Up

• Draft polished professional emails and meeting follow-ups

• Track action items and ensure next steps are completed

• Maintain organized notes and summaries from meetings

• Support preparation of presentations and key documents

Business and Client Coordination

• Organize conference leads and follow-up activity

• Coordinate outreach and meeting scheduling with prospective clients

• Maintain CRM updates (Salesforce or similar systems)

• Assist with proposal preparation and follow-up materials

• Help leadership stay organized around active opportunities and conversations

Administrative Organization

• Maintain organized digital files and trackers

• Help create structure around recurring administrative and business tasks

• Support day-to-day coordination that keeps leadership operating efficiently

Qualifications

• 5+ years of experience supporting senior executives (CEO, COO, founder, or other C-suite leaders)

• Excellent written and verbal communication skills

• Strong organizational skills and attention to detail

• Ability to manage multiple priorities in a fast-moving environment

• High level of professionalism and discretion

• Comfortable using Google Workspace, Microsoft Office, LinkedIn, and CRM systems such as Salesforce

• Confident interacting with clients, partners, and senior stakeholders

• Must be able to work on-site in Naperville Monday through Friday

Preferred Experience

• Experience supporting executives in a founder-led or growing company

• Experience helping organize client follow-up or sales coordination

• Familiarity with CRM systems and conference lead follow-up

• Experience working in healthcare, diagnostics, or other fast-paced industries

Compensation and Benefits

Salary range: $65,000 – $80,000 depending on experience

Benefits include

• Health insurance

• 401(k)

• Paid time off

Why This Role Matters

This role plays an important part in helping leadership stay organized, responsive, and focused as the company continues to grow. The right person will become a trusted partner in keeping communication, priorities, and follow-ups moving across the business.

How to Apply

Please submit your resume along with a short paragraph explaining why you would be a strong fit for this role. Candidates must be able to work on-site in Naperville, Illinois.

Rossi Real Estate Corp. is a full-service real estate company specializing in landlord representation, property management, construction, and marketing services. We’re a close-knit, professional team that values flexibility, collaboration, and exceptional service.

We’re looking for a Commercial Property Manager with a strong operational and administrative mindset who enjoys solving problems, building strong tenant relationships, and keeping property operations running smoothly.

In this role, you’ll oversee a diverse commercial portfolio of approximately 600,000+ square feet across 250 tenants, ensuring day-to-day operations, tenant communication, and internal coordination run seamlessly.

This is an ideal role for someone with commercial property management or property administration experience who thrives in a collaborative, fast-paced environment.

Key Responsibilities

• Manage the day-to-day operations of a commercial, industrial, and retail property portfolio
• Serve as the primary point of contact for tenants, ensuring responsive communication and high-quality service
• Coordinate maintenance requests and oversee the Maintenance Team to ensure properties remain well maintained
• Review vendor contracts, monitor performance, and negotiate agreements when appropriate
• Conduct routine property inspections and coordinate improvement projects with the Project Manager
• Prepare operational updates and reports for Ownership

Partner closely with the Leasing Team on:

• new leases
• renewals
• early terminations
• tenant onboarding and move-ins/outs

Oversee tenant accounts including:

• rent collection
• reviewing aging reports
• resolving account issues or disputes

Qualifications

• 3+ years of experience in commercial property management, property administration, or real estate operations
• Strong organizational and administrative skills with high attention to detail
• Excellent communication and tenant service skills
• Ability to manage multiple priorities independently
• Proficiency with Microsoft Office (Yardi experience is a plus)
• Willingness to travel periodically to properties throughout the suburbs
• Illinois Broker’s License preferred

Why You’ll Love Working With Us

• Small, professional team where your voice is heard
• Opportunity to make a meaningful impact across a diverse portfolio
• Collaborative and flexible working environment

Benefits

• 401(k) with company match
• Medical, dental, and vision insurance
• Life and disability insurance
• Paid time off

Small team. Big impact.

If you’re looking for a role where operations, tenant relationships, and problem solving intersect, we’d love to hear from you.

The Senior Construction Project Manager at RWE Design Build is responsible for planning, coordinating, and overseeing medical and dental clinic construction projects from conception to completion. This includes budgeting, scheduling, ensuring compliance with safety and building regulations, and managing project teams.

POSITION RESPONSIBILITIES:

• Responsible for planning, executing, and completing construction projects on time and within budget, while ensuring adherence to quality and safety standards.
• Overseeing the entire project lifecycle, from pre-construction planning to project closeout.
• Developing and managing project schedules, budgets, and resource allocation.
• Collaborating with architects, engineers, and subcontractors to ensure project specifications are met.
• Managing project documentation, permits, and regulatory compliance.
• Conducting regular site visits and inspections to monitor progress and identify potential issues.
• Resolving conflicts and issues that may arise during construction.
• Ensuring the safety of all personnel on the construction site.
• Communicating with stakeholders to provide project updates and address concerns.

Requirements:

• 7+ years of proven experience as a project manager (running commercial, ground-up projects independently)
• 7+ years of ground-up, commercial experience
• Proficient in Procore & MS Project
• Familiarity with relevant building codes, regulations, and safety standards
• Willingness to travel to project sites regularly
• Ability to work under pressure and meet tight deadlines.
• Strong negotiation and contract management skills.
• Must be authorized to work in the United States without current or future employer sponsorship.

Benefits:

• Medical
• Dental
• Vision
• 401K w/ company match
• PTO
• Paid holidays

Recruiter/Agency Policy:

RWE Design Build is not accepting submissions from outside recruiters or staffing agencies for this position. Any unsolicited resumes sent to RWE Design Build or its employees will be considered the property of RWE Design Build, and no placement fees will be paid.

Job Title: Work Planner

Reports To: Project Manager

FLSA Status: Non-Exempt

SUMMARY OF POSITION:

The primary responsibility for this position is to analyze and prepare work pouches for electrical distribution and transmission systems.

ESSENTIAL FUNCTIONS:

• Assemble all necessary information for a complete job pouch.
• Identify SRS outages and isolation points.
• Research, build, update and progress work orders through multiple software systems.
• Populate and run reports in internal and customer software systems.
• As part of the planning process, acquire permits and order materials as necessary.
• Other duties as assigned by Project or Assistant Project Manager.

DESIRED MINIMUM QUALIFICATIONS:

Requires effective oral and written communication skills, excellent interpersonal skills and strong computer literacy. Good problem-solving skills and the ability to multi-task are essential. Must be a self-starter and have the ability to organize and prioritize work.

• High School Diploma, prefer Associates Degree in Drafting, Engineering, or related field.
• Proficiency in Microsoft Office, Project, Word, Excel and Primavera.
• Ability to read and understand civil, architectural, structural, mechanical plans and specifications as they relate to electrical and/or other utility work.
• Knowledge of electric or gas distribution design and construction practices.
• Effective analytical and problem solving skills with great ability to prioritize workload and meet deadlines.
• Ability to work in multiple discipline environments.
• Ability to read Com Ed underground, operating and feeder maps.
• Must have Com Ed or Electrical Construction Field Experience.
• Ability to build SRS and identify outages and isolation points.
• Ability to effectively use ComEd Asset Suite/Apollo, Cegis Mapping/TED, Hyperion, SRS Scheduling software.
• Must have basic understanding of Electrical Theory, including electrical distribution and transmission.

INTREN is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation

Company Overview: Western DuPage Landscaping is an established landscaping company that has been serving the Chicagoland area and the western suburbs since 1976. We pride ourselves on our passionate staff whose focus is on quality. We are seeking candidates who fit our core values and can grow with our team, building on our extensive history of creating landscapes that are built to last.

Job Title: Landscaping Construction Project Manager

Location: Naperville, IL

Employment Type: Full-time

Pay Rate: Annual salary $75,000 to $95,000 depending on experience

Relocation assistance is available for the right candidate

Job Summary: Western DuPage Landscaping is looking to hire a Project Manager to work with our design and installation teams completing landscape construction projects. At WDL we pride ourselves on quality and execution, which is only possible because of our experienced and talented team. Simply put, Our Landscapes are “Built to Last”.

Core Responsibilities:

• Leadership and Management of Installation Team and Support Staff.
• Manage landscape installation projects, ensuring timely and on-budget delivery.
• Serve as the primary point of contact for clients, providing exceptional service and clear communication.
• Develop strong positive relationships with installation crews, staff, and clients.
• Coordinate with WDL team to ensure quality standards are met.
• Purchase Materials as needed.
• Oversee install schedules.
• Ensure Projects are delivered on time and on budget.
• Lead training exercises.
• Promote and participate in safety, equipment, and other training.

Required Skills and Values:

• Enjoy working outside in various weather conditions
• 3 years of experience
• Plant Knowledge and Landscaping knowledge
• Collaborate with different departments to ensure efficient operations
• Excellent customer service skills a must
• Basic Computer Skills: Microsoft Office, etc
• Current/valid driver’s license
• Compensation is commensurate with experience
• Maintain a high level of integrity and have a good attitude.

Benefits:

• Health Insurance
• Dental Insurance
• Life Insurance
• Vision Insurance
• Additional Life Insurance
• 401k (after 12 months)
• Company Vehicle

The Project Manager at RWE Design Build is responsible for planning, coordinating, and overseeing veterinary clinic construction projects from conception to completion. This includes budgeting, scheduling, ensuring compliance with safety and building regulations, and managing project teams.

Responsibilities:

• Responsible for planning, executing, and completing construction projects on time and within budget, while ensuring adherence to quality and safety standards.
• Overseeing the entire project lifecycle, from pre-construction planning to project closeout.
• Developing and managing project schedules, budgets, and resource allocation.
• Collaborating with architects, engineers, and subcontractors to ensure project specifications are met.
• Managing project documentation, permits, and regulatory compliance.
• Conducting regular site visits and inspections to monitor progress and identify potential issues.
• Resolving conflicts and issues that may arise during construction.
• Ensuring the safety of all personnel on the construction site.
• Communicating with stakeholders to provide project updates and address concerns.

Requirements:

• 4+ years of proven experience as a project manager (running projects independently)
• 4+ years of U.S. ground-up commercial experience
• Bachelor's degree in Construction Management, Engineering, Architecture, or related field preferred.
• Proficient in Procore & MS Project
• Familiarity with relevant building codes, regulations, and safety standards
• Willingness to travel to project sites regularly
• Ability to work under pressure and meet tight deadlines.
• Strong negotiation and contract management skills.
• Must be authorized to work in the United States without current or future employer sponsorship.

Benefits:

• Health/Dental/Vision insurance
• 401k with company match
• Long-term/short-term disability
• Life Insurance
• PTO
• Paid holidays

Recruiter/Agency Policy:

RWE Design Build is not accepting submissions from outside recruiters or staffing agencies for this position. Any unsolicited resumes sent to RWE Design Build or its employees will be considered the property of RWE Design Build, and no placement fees will be paid.

Our well-known client in the beauty industry is looking for an Administrative Assistant to join their team on a hybrid basis (in Chicago), for 6 months, 40 hours per week, with the potential to extend.

The Administrative Assistant is responsible for supporting all direct reports of the Chief Marketing Officer. The qualified candidate will bring their demonstrated experience supporting senior leaders by acting as a significant representative to our senior leadership team. They will be instrumental in supporting and/or representing our executive priorities, values/competencies, and goals.

The Administrative Assistant will be responsible for daily support for the Marketing Leadership team (such as schedules, travel, expenses, drafting correspondence and presentation documents (town halls, business updates, etc.).

The position requires independent judgment and analysis involving situations with frequent access to confidential and highly complex information.

Responsibilities: 

-Logistical support including heavy travel arrangements that include arrangements such as flight, car service, hotel reservations

-Creating detailed business travel itineraries that will require research and independent thinking

-Responsible to handle expense reporting that are accurate and on-time submissions

-Collaborates with various staff and departments in preparing special projects, scheduling, and meetings for the leadership team.

-Responsible for handling inquiries/requests that vary in complexity but can often require research & follow up. Develops & composes correspondence, reports, & presentations.

-Demonstrates both the flexibility and adaptability required to meet the dynamic nature of our client's business and the working styles of the senior team

-Maintains a professional environment through demonstrating our core competencies in support of our Executives, visitors, and key partners

-Supports Chief Marketing Officer Executive Assistant as needed

-Beauty industry experience is preferred! 

In this position, you may have access to client or customer systems, confidential and/or proprietary information or data. This position is onsite and requires you to work closely with other individuals in a collaborative team environment.

Benefits

About the Role

We are hiring an Operations Manager to take ownership of active construction projects and play a hands-on role in project execution, crew scheduling, and field coordination.

This is not a desk-only position. The Operations Manager will be deeply involved in day-to-day operations, working closely with field crews, office staff, and clients to ensure work is completed safely, efficiently, and profitably.

If you understand construction from the field up, can juggle multiple jobs, and know how to keep crews moving — this role is built for you.

What You’ll Do

• Manage multiple projects from award through closeout
• Build and manage weekly and daily crew schedules
• Coordinate manpower, equipment, trucking, and job priorities across active projects
• Manage the scheduling and coordination of material suppliers and subcontractors to support project execution
• Work directly with field leadership to sequence work and maximize productivity
• Adjust schedules in real time based on weather, production, or client needs
• Lead pre-job meetings, field walks, and schedule confirmations
• Track job costs, quantities, change orders, and production vs. budget
• Identify and resolve scope gaps, conflicts, and operational issues proactively
• Coordinate with estimating, accounting, and operations teams
• Ensure safety, quality, and company standards are upheld on every job
• Oversee the creation and coordination of work orders for fleet and equipment repairs performed by in-house mechanic

What We’re Looking For

• 7+ years of construction project/operations management experience
• Proven experience managing field crews in a self-perform environment
• Strong understanding of construction sequencing and production rates
• Ability to manage multiple projects and shifting priorities
• Strong communication skills with crews, clients, and internal teams
• Comfortable making decisions and solving problems in real time
• Proficient with construction management and scheduling tools
• Valid driver’s license and willingness to be in the field

Preferred Experience

• Asphalt paving, concrete, or civil construction background
• Experience working closely with superintendents and foremen
• Strong operational mindset with cost and schedule accountability

Position Summary

We are seeking an experienced estimator with a strong civil/sitework background who can also support general construction estimating. This role is hands-on and in-office, working closely with operations and field leadership to produce accurate, competitive bids.

Primary Responsibilities

Prepare detailed estimates for:

Asphalt paving and concrete flatwork

Earthwork, grading, excavation, site demolition

Storm, sanitary, and water utilities

Small GC work (build out, tenant improvements)

Estimate select general construction scopes

Foundations, slabs, small structures, renovations

Painting (exterior, interior)

Perform quantity takeoffs and build detailed cost models.

Review plans, specs, addenda, and geotechnical reports.

Identify scope gaps, risks, and constructability issues.

Solicit and level subcontractor and supplier pricing.

Participate in bid reviews and pricing strategy meetings.

Write proposals with detailed scopes of work.

Support clean turnover from estimating to operations.

Generate subcontracts and purchase orders post bid award.

Assist with post-construction auditing of final versus plan quantities.

Required Qualifications

3+ years experience in civil/sitework construction

Strong knowledge of earthwork, utilities, asphalt, and concrete

Ability to estimate general construction scopes

Strong proficiency in Microsoft Excel (required)

Ability to read civil, architectural, and structural drawings

Detail-oriented, organized, and deadline-driven

Comfortable working in-office and collaborating with field teams

Preferred Qualifications

Experience with self-perform contractors

Unit-price and lump-sum estimating experience

PlanSwift takeoff software experience or similar

Earthwork takeoff software experience (Agtek, InSight, or similar)

What We Offer

Competitive salary based on experience

Bonus potential

401k with employee match

BCBS health insurance

Paid time off and holidays

Long-term growth opportunity