Jobs in Moss Beach, CA

Job Description:

Mandatory to have working experience as SRE manager especially in Retail domain application support ( NOT CLOUD /DevOps)

Must have working knowledge on SRE principles such as Logs, metrics, availability metrics, uptime, ticket tracking, e-com services, ITIL framework specifically on Alerts, Incident, change management, CAB, Production deployments, Risk and mitigation plan, SLA, SLI, SLO

Hands on experience in Monitoring, Logging, Alerting, Dashboarding, and report generation in any observability tools Prefer DataDog or other tools such as Splunk/Dynatrace/ELK/Grafana). This engagement is a customer using Dynatrace,Splunk, PagerDuty hence it is good to have this expertise

Mandatory to have work experience in leading Level 2/Level 3 application support team based out of IND who provide 24x7 coverage.

Should know how to gather & communicate SRE requirement from customers and define SRE roadmap.

Working experience on how to gather requirements on health of applications, services to monitor, setting service levels.

Must have good knowledge on eCommerce platforms in microservice architecture, Sterling OMS , Retail Applications like XStore.

Should be able to lead P1 calls, brief about the P1 to customer, proactive in gathering leads/ customers into the P1 calls till RCA, PIR etc.

Should have knowledge on building process , framework by following ITSM principles, SOP, runbooks, handling any ITSM platforms (JIRA/ServiceNow/BMC Remedy)

Must know how to work with the Dev team, cross functional teams.

Should be able to generate WSR/MSR by extracting the tickets from ITSM platforms, present to customers and client leaders.

Manage overall SRE delivery, customer focus mindset , closely work with customer leaderships.

Preferred:

Be a client face at customer site collaborating with client leadership.

Ability to clearly communicate and understand a technical idea/concept.

Ability to work in a professional environment while interacting with peers and stakeholders, collaborating with offshore teams.

Excellent written and verbal communications skills.

Motivated, goal driven, influential, innovative, curious, and open minded, fun to work with, collaborator.

Capability to work with people in different time zones.

Ability to operate in a fast-paced, evolving environment and appropriately prioritize tasks, and keep abreast of the latest technology.

Collaborate with cloud architecture, infrastructure team, project management team, and technology services, management team.

Create and maintain detailed documentation.

Our client, a Fortune 500 retail organization with a nationwide distribution network, is seeking a Strategic Sourcing Manager to support large-scale construction and facilities engineering procurement initiatives across their supply chain network.

This role plays a key part in sourcing industrial construction materials, equipment, and services for new facility builds, expansions, and ongoing engineering initiatives. The individual will partner closely with engineering, property development, legal, finance, and operations teams to design sourcing strategies that deliver cost efficiency, risk mitigation, and supplier performance improvements.

The ideal candidate will bring deep expertise in construction procurement, contract negotiation, and cost modeling, with the ability to influence stakeholders and drive complex sourcing projects from concept through execution.

Projects You’ll Work On

• Leading end-to-end strategic sourcing initiatives for industrial construction and facilities engineering categories.
• Developing sourcing strategies for categories such as steel structures, concrete, MEP systems, material handling equipment, racking systems, conveyors, and site services.
• Managing the full sourcing lifecycle including market research, supplier identification, RFP development, bid management, negotiations, and contract execution.
• Conducting construction cost analysis, clean-sheet modeling, and should-cost modeling to identify optimal pricing and savings opportunities.
• Partnering with engineering and development teams to support distribution center construction, expansions, and infrastructure upgrades.
• Managing supplier relationships and performance through KPIs, quarterly business reviews (QBRs), and executive-level supplier meetings.
• Performing spend analysis and market intelligence research to anticipate supply risks and pricing fluctuations.
• Driving cost optimization through value engineering, competitive bidding, and strategic negotiations.
• Supporting facilities engineering teams with sourcing for material handling equipment repair, refurbishment, and replacement.
• Developing presentations and recommendations for executive leadership to support strategic sourcing decisions.

What Experience You Should Bring

• Bachelor’s degree in Supply Chain, Construction Management, Engineering, Finance, Economics, or Business (MBA or advanced degree preferred).
• 5+ years of strategic sourcing or category management experience focused on industrial construction or facilities engineering procurement.
• Experience managing large-scale sourcing projects for construction materials, contractors, or engineering services.
• Strong understanding of construction cost estimation, budgeting, and material cost drivers.
• Experience leading RFP/RFQ processes, supplier negotiations, and contract development.
• Ability to analyze supplier bids using TCO modeling, cost analysis, and financial modeling.
• Experience working cross-functionally with engineering, legal, finance, and project management teams.

What Will Help You Stand Out

• Familiarity with distribution center construction, logistics infrastructure, or retail supply chain environments.
• Experience working with construction management software (e.g., Procore) and sourcing platforms (e.g., Coupa).
• Knowledge of regulatory frameworks such as OSHA, LEED, and construction compliance standards.
• Professional certifications such as CPSM, CCM, or CCPS.
• Strong financial acumen including experience analyzing budgets, cash flow, and cost structures.
• Advanced Excel skills (pivot tables, VLOOKUPs, data modeling) and strong presentation capabilities.

Work Environment

• Hybrid role with regular in-office collaboration and occasional travel to facilities and project sites.
• Ability to manage multiple sourcing projects simultaneously in a fast-paced, cross-functional environment.

Compensation & Benefits

The base salary range for this position is up to $200,000.00, depending on experience and qualifications.

The total rewards package may include performance incentives, health benefits, retirement plans, and professional development opportunities.

We are seeking an experienced operational leader to manage the organizational infrastructure for a deep-tech research institute.

This person will architect and build a scaleable internal operations infrastructure that will serve as a shared resource for Division Teams composed of scientists, engineers, entrepreneurs, policy experts, and others who speed development of innovative solutions to complex challenges.

Experience quickly and successfully scaling organizations from inception is critical. Individuals with high intelligence, curiosity, and EQ will thrive in this fast paced environment.

Responsibilities include:

Financial Leadership & Controls

• Lead budgeting, forecasting, financial modeling, and organization-wide financial planning.
• Oversee accounting, treasury, cash management, and financial systems as the organization scales.
• Manage tax filings, audits, compliance, and all financial relationships with vendors and partners.
• Partner with Founders and Strategic Investments to deploy capital efficiently using creative instruments (recoverable grants, structured incentives, equity-like positions, etc.).
• Provide timely, accurate financial insights to Founders and Division Leads.

People & HR Operations

• Develop and maintain People Plan aligned with Founder and Division Lead needs.
• Oversee full HR lifecycle: recruiting, onboarding, performance management, and off-boarding.
• Manage HR systems (HRIS, payroll, ATS), benefits programs, compensation structures, and employee documentation.
• Deliver training, organizational development, and compliance with labor laws.

Facilities & Infrastructure

• Lead planning, leasing, purchasing, and buildout of office, lab, event, and vivarium spaces.
• Ensure facilities meet safety, compliance, and future scalability requirements.
• Oversee physical security, environmental standards, renovations, and expansion.

Information Technology

• Implement secure, scalable internal and external IT systems that meet diverse user needs.
• Manage IT vendors, contracts, cybersecurity practices, and intellectual property protections.

Legal, Tax & Compliance Oversight

• Coordinate with external counsel to manage organizational legal, tax, and regulatory matters.
• Ensure operational and investment activities comply with relevant laws, nonprofit rules, and reporting requirements.

Marketing, Communications & Community Engagement

• Shape brand, messaging, digital presence, and external communications.
• Produce events, convenings, webinars, and ecosystem-building engagements that extend our impact.
• Support community and partner relations, ensuring visibility and adoption of our concepts.

Qualifications:

• Proven experience overseeing multi-functional operations, including finance, HR, legal, IT, and facilities.
• Strong financial acumen with experience in budgeting, modeling, accounting systems, audits, and compliance.
• Ability to deploy capital creatively (grants, loans, equity-like structures) in mission-driven environments.
• Experience leading recruiting, onboarding, performance management, and culture-building in fast-growing start-up organizations.
• Skilled in building HR systems, compensation frameworks, benefits programs, and training infrastructure.
• Demonstrated experience planning and executing facility buildouts (office, lab, or technical environments).
• Comfortable designing scalable operational systems for rapidly growing teams with diverse functional needs.
• Familiarity with implementing secure, scalable IT systems and managing external vendors.
• Ability to balance usability, cost-efficiency, and security across internal and public-facing systems.
• Experience managing nonprofit, corporate, or research organization compliance and navigating complex regulatory landscapes.
• Comfortable partnering with legal counsel on contracts, tax matters, and organizational governance.
• Skilled at shaping organizational messaging, brand identity, and external communications.
• Experience producing events and community engagement initiatives that build visibility and influence.
• High-EQ, collaborative leader able to work across scientific, entrepreneurial, and policy environments.
• Thrives in ambiguity with a bias toward action, transparency, and rapid iteration.
• Strong service orientation toward internal teams; comfortable balancing strategic and hands-on execution.

PRC Baker Places is a non-profit organization dedicated to serving the San Francisco community through legal advocacy, workforce development, financial services, and residential treatment programs. We support formerly homeless adults living with co-occurring mental health and substance use disorders by providing a continuum of integrated direct care services. All of our programs are grounded in a social rehabilitation philosophy that integrates harm reduction and daily living skills within a safe and supportive environment.

Mission Statement: Our mission is to help people affected by HIV/AIDS, substance use, or mental health issues better realize opportunities by providing integrated legal, social and health services that address the broad range of social risk factors that impact wellness and limit potential.

Values that Guide Us: Accountability, Honesty, Integrity, Diversity & Inclusion, Respect

If you’re passionate about making a real impact in your community, working in a dynamic, inclusive environment, and helping people rebuild their lives, PRC Baker Places is the place for you.

Position Overview

The Senior Director of Clinical Services is a senior role responsible for maintaining the organization’s mission, vision, and strategic priorities into actionable plans and measurable results. This role focuses on client and staff care in the clinical programs.

The Senior Director of Clinical Services partners closely with executive leadership, Senior Management Team, and external stakeholders to align programs with best practices and licensing requirements.

Primary Duties and Responsibilities

• Acts as the clinical authority of assigned CCL licensed programs and other clinical programs.
• Establish clinical systems and standards of care
• Supervises Residential Services Project Director and Case Management Project Director
• Serves as the Administrator for CCL programs
• Participate in LPHA duties.
• Works with direct reports and Finance in maintain program budgets and supplies.
• Ensures program functions smoothly within the larger behavioral health system through building and maintaining community partnerships.
• Establishes and maintains a recovery culture and philosophy within the programs.
• Participate in CQI process.
• Aids in creating clinical program and agency policies and procedures.
• Completes and participates in incident investigations and summaries with PX (HR) and reports findings to Chief Clinical Officer.
• Complete weekly supervision with direct reports and review subordinate’s weekly supervision.
• Participates in the hiring, orientation, and annual performance evaluations of staff.
• Participates in management of clinically focused federal, state, and local funding, and other related grants.
• Provides crisis response and intervention, including rotating on-call and after hours assistance, provide crisis consultation to families, public and legal entities.
• Prepare and submit monthly clinical status report of assigned programs.
• Attend meetings in the community and within the agency as a representative of the clinical services.
• Other duties as assigned.
• Promote agency mission, purpose, and values in relationships with internal and external partners.

Minimum Qualifications

• Licensed or Licensed Eligible In California as an LCSW/LPCC/LMFT/Psy.D. or ASW/AMFT/APCC.
• A minimum of five (5) years of experience in community mental healthcare/substance use disorders/HIV-AIDS or integrated healthcare settings.
• A minimum of three (3) years supervisory and/or management responsibilities.
• Self-motivated and directed, demonstrate strong relationship-building skills, have experience with infrastructure development and hold a high value for diversity.
• Demonstrated effective management and leadership skills with diverse populations.
• Has prior supervisor experience of management level clinical and non-clinical staff.
• Ability to establish collaborative partnerships with supervisees, colleagues, and community organizations.
• Strong written and verbal communication skills.
• Knowledge and understanding of trauma-informed and other evidence based therapeutic principles/practices.
• Flexibility, adaptability, and ability to focus attention on workflow processes, procedures, budgetary guidelines, and documentation/productivity standards.
• Effective time management and ability to meet deadlines.
• Must be available to work flexible hours occasionally – including possible nights and weekends – and be part of the agency on-call LPHA
• Proficiency with Microsoft products required
• Exhibit exemplary customer service, compassion, and care in the execution of all duties and interactions.

Salary and Benefits:

This is a full-time, exempt position. PRC Baker Places offers a competitive salary plus medical, dental, and vision insurance for employees and their eligible spouse/children, as well as short/long-term disability, life insurance, employer-matching contributions to 403(b) retirement, generous paid time-off, and professional development.

We are seeking a visionary Executive Chef to lead the culinary strategy and execution for a premier, high-end off-premise catering and events company. This role is designed for a creative and operationally sophisticated leader who thrives in dynamic environments and is inspired by producing extraordinary culinary experiences in unique and beautiful venues.

From private estates and waterfront celebrations to historic landmarks and bespoke tented events, our Executive Chef will bring artistry, precision, and refined hospitality to every occasion.

This leader oversees culinary innovation, team development, procurement, and full P&L accountability while ensuring flawless execution across multiple off-site venues.

Key Responsibilities

Culinary Leadership & Innovation

• Design and execute elevated, customized menus for weddings, corporate galas, private celebrations, and luxury social events.
• Collaborate directly with clients and event planners to create personalized culinary experiences that reflect each client’s vision.
• Lead tastings and menu presentations with confidence and sophistication.
• Incorporate seasonal, sustainable, and locally sourced ingredients into creative, trend-forward offerings.
• Continuously evolve culinary concepts to maintain competitive positioning in the luxury events market.

Event Execution Excellence

• Oversee all culinary operations for off-premise events ranging from intimate gatherings to 1,000+ guest galas.
• Ensure impeccable food quality, presentation, timing, and consistency in diverse venue environments.
• Develop scalable systems to deliver restaurant-quality cuisine in non-traditional settings.
• Partner with operations and event teams to ensure seamless logistics and kitchen flow at remote sites.

Team Leadership & Development

• Recruit, mentor, and inspire a high-performing culinary brigade.
• Provide hands-on leadership at key events.
• Establish training programs focused on technique, consistency, sanitation, and luxury service standards.
• Build a culture rooted in professionalism, creativity, accountability, and pride.

Financial & Operational Management

• Maintain full P&L responsibility for the culinary division.
• Develop pricing models and event food cost strategies aligned with profitability targets.
• Manage procurement, vendor relationships, and contract negotiations.
• Control food cost, labor cost, and waste management while maintaining uncompromising quality.
• Create forecasting tools to support seasonality and event volume.

Compliance & Standards

• Ensure strict adherence to health, safety, and sanitation standards across commissary and off-site locations.
• Maintain all required certifications and compliance documentation.

Qualifications

• 8+ years of progressive culinary leadership experience, with significant luxury catering or multi-venue event experience.
• Proven success managing large-scale off-premise events.
• Strong financial acumen with demonstrated P&L management experience.
• Expertise in menu costing, procurement strategy, and vendor negotiations.
• Exceptional organizational skills with the ability to manage multiple events simultaneously.
• Refined palate and deep knowledge of global cuisines, modern techniques, and culinary trends.
• ServSafe Certification (or equivalent).

Full-Time | Youth Sports, Coaching & Program Development

Help Shape the Future of Basketball at Legarza Sports

Since 1989, Legarza Sports has been a leader in youth basketball in the Bay Area. Generations of players and families have come through our programs, and we are committed to continuing to grow and evolve as the needs of players and parents change.

We’re hiring a Basketball Program Coordinator to help support and expand our basketball programming while working closely with our leadership team. This role offers the opportunity to be part of the ground-level growth of our club basketball program, which launched its first season with 20 teams.

T

he right candidate will combine a passion for coaching with an interest in helping build and grow a program that has already become a trusted name in youth basketball.

About the Role

This is a hybrid role that combines:

• Daytime PE instruction during the school year
• Basketball coaching across after-school classes, camps, leagues, and club teams
• Program development and operational support

You’ll begin by learning Legarza’s philosophies, systems, and teaching methods while coaching and supporting existing programs. Over time, you’ll take on increasing responsibility in areas like curriculum development, coach support, scheduling, and program growth.

This is an ideal opportunity for someone who wants to grow into a leadership role in youth basketball, rather than stepping into a fully built position.

What You’ll Do

Program Leadership & Development

• Help lead and expand Legarza’s basketball camps, classes, leagues, and club teams
• Support the continued growth of our club basketball program
• Contribute to the development and evolution of basketball curriculum and training systems
• Assist with coach development and mentorship
• Collaborate with leadership on program growth and long-term strategy

Coaching & Instruction

• Coach after-school basketball classes, camps, and leagues
• Support and potentially coach within the club basketball program
• Teach PE programs during the school day
• Deliver engaging, high-energy instruction focused on skill development, teamwork, and leadership
• Model strong communication, professionalism, and classroom management

Operations & Growth

• Help coordinate scheduling, staffing, and program logistics
• Support enrollment growth by delivering excellent programs
• Contribute ideas to improve programs as player and family needs evolve

Who We’re Looking For

You may be early in your leadership journey—but you’re serious about growth.

Required

• Basketball playing and/or coaching experience
• Passion for youth development and teaching
• Strong communication and organizational skills
• Willingness to learn, take feedback, and grow into leadership
• High energy, reliability, and professionalism

Preferred (not required)

• Experience coaching camps, teams, or club basketball
• Interest in building and growing a sports program
• Long-term interest in youth sports leadership

If you don’t meet every qualification but feel excited about this opportunity, we still encourage you to apply.

Compensation & Growth

• Starting pay: $25–$26/hour
• Clear opportunities for advancement as the basketball program grows
• Long-term leadership and ownership potential for strong performers
• Compensation scales with responsibility, impact, and program success
• Medical, dental, and vision benefits (for eligible employees)
• Paid holidays and vacation

This role begins at an entry-to-mid level while you learn our systems but offers significant long-term upside for the right person who helps grow and lead the program.

Why Legarza?

• Mission-driven organization focused on leadership, character, and excellence
• Over 35 years of leadership in Bay Area youth basketball
• Proven programs with strong demand and room to innovate
• Supportive team culture with high standards
• Real opportunity to grow alongside the company

Learn more about our philosophy and values:

to Help Build the Next Era of Legarza Basketball?

Apply today and take the first step toward a long-term leadership role in youth basketball.

Pay: From $25.00 per hour

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance
• Paid time off
• Parental leave
• Referral program
• Opportunities for advancement

Work Location: In person

Insight Global's client in Fremont, CA is seeking a Project Controls Scheduler to join their team.

Develop fully integrated Engineering, Procurement, Construction, Commissioning logically tied, and resource loaded schedules

• Monitor, analyze and report the critical path and overall project performance

• Analyze and report on scheduling and project data with an innovative approach leading to actionable outcomes

• Create potential “what-if” scenario schedules showing viable alternative paths to achieve project objectives, accelerate or reduce schedule and cost risks

• Ensure scheduling tools are progressed and updated weekly with all stakeholders across multiple programs, while providing accurate and meaningful outputs

Required Skills & Experience:

• 3-10 years of scheduling/planning experience on large commercial, industrial, mining, government, or oil & gas construction projects

• Project size $100M +

• Direct scheduling experience with proficiency in Primavera P6 are required for this role

• Proficient Microsoft Excel skills

SPG Therapy & Education is currently hiring Speech-Language Pathologists for school-based positions for the '25-26 and '26-27 school years! SPG is dedicated to providing all employees with a unique mentoring program and maintaining strong, collaborative client relationships. Founded and run by clinicians, SPG is dedicated to helping kids. Come be part of a remarkable team that empowers real change in the lives of children and their families. Master’s degree in Speech-Language Pathology required.

CFs welcome. Salary- $82,000-$120,000 based on school year calendar. Relocation assistance / sign-on bonus up to $6000 for qualifying applicants.

Why Choose Us?

• Our Compass Program for Clinical Fellows offers great learning, camaraderie, and a solid foundation for your career.
• We are mission-driven and clinician-led
• We provide training and orientation specific to school-based practice
• Student Loan Paydown Program
• Local Clinical Supervision and Mentoring
• AAC Mentorship Program
• Unique Learning Cohorts in AAC, CLD, and SLPA Support (Special Interest groups)
• Free In-House CEU opportunities
• Professional dues and development budget
• Inventory of assessment & intervention materials, templates
• Comprehensive Health and Professional Benefits as well as 401K with Employer Match
• Potential for intern, SLPA, or Clinical Fellowship supervision responsibilities

Job Responsibilities

• Conducting ethically and legally defensible CA school-based services
• Conducting appropriate assessments, writing comprehensive evaluation reports
• Consulting and collaborating with Parent/Teacher/IEP Team regarding service delivery
• Targeting modification, accommodation and/or generalization of skills
• Maintaining daily therapy logs, data collection, attendance registers
• IEPs: Writing goals in support of curricular standards
• Perform other duties and special projects as assigned

Settings Available:

• Onsite; School

Years of experience, specialties, and geographic regions are all considered when determining salary offers.

SPG Therapy & Education is an Equal Opportunity Employer. We do not discriminate in employment and personnel practices on the basis of race, sex, age, disability, religion, national origin or any other basis prohibited by applicable law.

Job Title: Oracle ERP Project Manager (Functional)

Location: Fully remote; Bay Area candidates preferred (sporadic travel to UCSF required)

Reports to: Program Manager

Type: 12 month contract

Job Summary:

We are seeking a seasoned Functional Oracle ERP Project Manager to lead the business-facing activities of an enterprise Oracle ERP implementation. The role is fully remote with occasional travel to UCSF in the Bay Area. The PM will focus on functional requirements, process mapping, testing coordination, training readiness, and stakeholder communication. This role reports to the Program Manager and will coordinate with technical teams, vendors, and business stakeholders.

Key Responsibilities:

• Lead functional project activities across planning, design, build validation, testing, and go-live readiness.
• Gather and validate business requirements; translate requirements into functional specifications and process flows.
• Coordinate and manage UAT planning, test scripts, defect tracking, and resolution with technical teams.
• Manage stakeholder communication and expectations, including executive updates and steering committee deliverables.
• Lead change management activities: user training readiness, cutover planning, and adoption strategies.
• Track scope, schedule, risks, and issues; escalate to Program Manager as needed.
• Ensure business processes align with Oracle best practices and client requirements.

Required Qualifications:

• PMP certification.
• 10+ years of project management experience.
• Demonstrated functional Oracle ERP implementation experience (full lifecycle) — Oracle EBS or Oracle Cloud/Fusion.
• Strong stakeholder management and communication skills across clinical, finance, and IT teams.
• Experience coordinating testing, training, and cutover for enterprise ERP systems.
• Ability to work fully remote and travel to UCSF in the Bay Area on an as-needed basis.

Preferred Qualifications:

• Experience in healthcare or academic medical center environments (UCSF experience a plus).
• Bay Area location or proximity.
• Familiarity with change management frameworks and training program execution.

Overview

Kerns Fine Jewelry is a trusted, family-owned luxury jeweler with over 50 years of history in Burlingame. In 2024, Kerns expanded with the opening of Rolex and Patek Philippe boutiques in San Francisco, marking a significant new chapter of growth.

We are seeking a highly capable Executive Assistant & Office Manager to support the Co-CEOs and oversee the day-to-day administrative and office operations of a multi-location luxury business. This is a hybrid role designed for someone who combines executive-level judgment with operational ownership and exceptional attention to detail.

This individual will serve as a trusted partner to leadership while also ensuring that the office environment, administrative systems, and internal coordination run smoothly and professionally.

The role can be based at either or Burlingame or San Francisco stores.

Role Summary

The Executive Assistant & Office Manager plays a dual role:

1. Executive Support: Providing high-level, proactive support to the Co-CEOs, managing schedules, communications, travel, and meeting coordination.
2. Office & Administrative Operations: Owning the day-to-day administrative functioning of the business across locations, ensuring organization, consistency, and efficiency.

This role requires strong judgment, discretion, precision, and the ability to operate independently in a fast-paced, high-standards environment.

Key Responsibilities

Executive Assistant Responsibilities

• Calendar & Schedule Management
• Manage complex calendars for the Co-CEOs, balancing internal priorities, external meetings, and travel with sound judgment.
• Email & Executive Communications
• Monitor, triage, and respond to emails on behalf of the Co-CEOs; draft professional correspondence and ensure timely follow-ups.
• Travel Planning & Logistics
• Coordinate domestic and international travel, including flights, accommodations, itineraries, and last-minute adjustments.
• Meeting Preparation & Follow-Through
• Prepare agendas, organize materials, take notes when required, and track follow-up actions.
• Executive Support & Anticipation
• Anticipate needs, identify potential issues early, and proactively support leadership effectiveness.

Office Manager & Administrative Responsibilities

• Office Operations & Coordination
• Oversee day-to-day office operations across San Francisco and Burlingame, ensuring professional, efficient, and well-organized environments.
• Vendor & Service Coordination
• Manage relationships with office vendors and service providers (supplies, maintenance, IT support coordination, etc.).
• Administrative Systems & Processes
• Maintain organized systems for documents, records, expenses, and internal workflows; identify opportunities to improve efficiency.
• Expense & Administrative Oversight
• Prepare and track expense reports, invoices, and administrative documentation in coordination with finance.
• Internal Coordination
• Support cross-functional coordination with hospitality, marketing, and store leadership teams as needed.
• Office Standards & Consistency
• Ensure administrative consistency, professionalism, and attention to detail across all locations.

Qualifications & Experience

• Bachelor’s degree preferred or equivalent professional experience.
• 5+ years of experience as an Executive Assistant, Office Manager, or similar senior administrative role supporting senior leaders.
• Experience in luxury retail, high-end hospitality, professional services, or similarly demanding environments strongly preferred.
• High proficiency with Microsoft Office, Google Workspace, calendar and scheduling tools.
• Demonstrated ability to manage complexity, shifting priorities, and confidential information.

Core Competencies (Critical to Success)

• Judgment & Prioritization
• Able to assess what matters most and act decisively without constant direction.
• Exceptional Attention to Detail
• Consistently accurate, thorough, and precise — especially under time pressure.
• Proactive Ownership
• Sees issues early, takes initiative, and follows through to resolution.
• Communication Excellence
• Clear, professional written and verbal communication with internal and external stakeholders.
• Discretion & Confidentiality
• Handles sensitive information with absolute professionalism and trust.
• Adaptability & Resilience
• Comfortable in a dynamic environment with changing priorities and expectations.

Working Style Expectations

• Highly organized, self-directed, and reliable
• Calm and effective under pressure
• Comfortable working closely with senior leadership
• Takes pride in maintaining high standards and a polished operating environment