Jobs in Middleton

This role owns the financial operations of the business and supports sales execution so momentum, cash flow, and client confidence are never constrained by the founder.

You operate as a trusted proxy for the founder, with real authority over financial execution, revenue operations, and client follow-through. If it touches money, forecasting, invoicing, payroll, or sales follow-up, you own it.

This is a role for someone who brings judgment, professionalism, and calm authority, not someone waiting for direction.

Primary Responsibilities:

1. Financial Ownership & P&L Visibility (Primary)

You fully own day-to-day financial operations and clarity, including:

• End-to-end ownership of P&L accuracy and visibility
• Payroll execution and review
• Accounts payable and vendor payments
• Invoicing, accounts receivable, and payment follow-up
• Credit card and expense reconciliation
• Management of the accounting inbox and all financial communications
• Reducing outsourced accounting work by 80%+ through internal ownership
• Designing and enforcing clean, repeatable client onboarding and invoicing processes
• PO creation and follow-up to ensure engineering work starts without delay

The founder does not monitor QuickBooks, AR/AP, payroll, or invoice status.

2. Project Accounting, Forecasting & Cash Control

You ensure financial reality is always visible, current, and actionable.

This includes:

• Project-level financial tracking
• Revenue and cash flow forecasting
• Clear visibility into:
• When revenue is expected
• When cash is received
• Where timing, scope, or margin is drifting
• Surfacing risk early—before it becomes disruptive
• Providing clean inputs to support hiring, spending, and delivery decisions

This role exists to keep the business on offense, not reacting late.

3. Sales Execution Support & Revenue Operations

You support sales by ensuring nothing stalls due to lack of follow-up, organization, or discipline.

This includes:

• Owning inbound lead follow-up from website and HubSpot
• Prompt, professional calling and emailing of warm leads
• Ensuring every lead and deal has a clear next action
• Booking meetings without founder coordination
• Maintaining CRM discipline with zero stale deals
• Supporting phone and inbox management related to sales follow-up
• Coordinating with marketing, HubSpot workflows, and WordPress as needed

You are not the closer.

You ensure closers stay focused, prepared, and unblocked.

4. Client Experience & Professional Representation (Non-Negotiable)

You own the client journey from first contact through billing and project kickoff.

This includes:

• Managing onboarding from PO through project start
• Sending and tracking W-9s, ACH/wire details, intake forms, and onboarding materials
• Setting clear expectations around billing, milestones, and payment timing
• Acting as the primary point of contact for billing clarity and follow-through
• Ensuring a clean handoff from Sales to Engineering and Operations

This is a client-facing role.

Professionalism, clarity, confidence, and consistency are required.

Clients should consistently feel:

• Trust
• Control
• Competence

Every interaction matters.

Tools & Systems

• QuickBooks (P&L, invoicing, AP/AR, project accounting)
• HubSpot (CRM, pipelines, dashboards, follow-ups)
• Microsoft 365 (Outlook, Teams, OneDrive)
• ADP (Payroll – training provided)
• Calendly
• AI tools including ChatGPT, , Fireflies, and Zapier

Required Experience & Profile

This role is for someone with ownership-level experience, not support-only exposure.

Required:

• 2–10 years of experience in one or more of:
• Finance Operations
• Revenue Operations
• Accounting or Controller support
• Client Operations
• Sales Operations
• Experience working closely with a founder or senior executive
• Proven comfort owning money, follow-up, and decisions
• Hands-on experience with:
• Invoicing, AR, and AP
• Financial operations and reporting
• CRM systems (HubSpot preferred)
• Strong written and verbal communication
• Calm, professional presence in client and vendor conversations
• Ability to exercise judgment without constant escalation

Preferred:

• Degree in Business, Finance, Accounting, Operations, or related field
• Experience in manufacturing, engineering, or project-based businesses
• Experience representing a company in financial or client-facing discussions

What This Role Is Not

• Not an administrative-only role
• Not calendar management as a primary function
• Not a “wait for instructions” position

This role requires ownership, discretion, and polish.

Success Looks Like

• The founder trusts the numbers without hesitation
• Financial risk is visible early
• Clients experience clean, professional follow-through
• Sales momentum is supported without founder involvement
• The business runs cleaner, calmer, and faster

Multifamily Project Manager

Madison, WI

Full-Time | Competitive Salary + Benefits

We are currently recruiting on behalf of a well-established and growing general contractor seeking an experienced Multifamily Project Manager to join their team in Madison, Wisconsin.

This is an excellent opportunity for a driven construction professional with a strong background in multifamily developments who is looking to take ownership of high-profile residential projects from preconstruction through closeout.

About the Role

The Project Manager will be responsible for leading multifamily construction projects, ensuring they are delivered safely, on time, within budget, and to the highest quality standards. You will oversee all phases of construction while maintaining strong relationships with clients, subcontractors, and internal teams.

Key Responsibilities

• Manage multifamily construction projects from preconstruction to completion
• Develop and maintain project schedules and budgets
• Coordinate subcontractors, suppliers, and field teams
• Oversee contract administration, change orders, and procurement
• Conduct regular site visits and progress meetings
• Ensure compliance with safety regulations and quality standards
• Maintain strong communication with ownership and stakeholders
• Proactively identify and resolve project risks and challenges

Requirements

• Proven experience managing multifamily construction projects is essential
• 3+ years of project management experience in commercial or residential construction
• Strong understanding of construction methods, materials, and scheduling
• Experience managing budgets and cost controls
• Ability to read and interpret construction drawings and specifications
• Excellent leadership, communication, and organizational skills
• Proficiency in construction management software preferred

What’s on Offer

• Competitive base salary (commensurate with experience)
• Performance-based bonus potential
• Comprehensive benefits package
• Strong pipeline of multifamily projects
• Opportunity to join a reputable and growing contractor

If you are an experienced Multifamily Project Manager looking for your next opportunity in

Madison, WI, we would love to hear from you.

Heritage Tile seeks an Project Architect/Designer to join our creative team in Verona, WI.

Join a team of dedicated and enthusiastic professionals making a difference by creating beautiful spaces and restoring historical places all around the world. We are redefining how tile is designed, produced, promoted, and distributed. This is a chance to thrive at a company that will appreciate your creativity, collaboration, values, and commitment to our shared vision. We value what makes you unique and the skills and experience you bring with you.

As Project Architect/Designer, your role will be to assist clients in a wide range of new construction and remodeling projects, hospitality design, historic preservation, and sustainable building. You will be helping clients achieve their desired outcomes on all aspects of tile design, installation, care & maintenance, historical references, aesthetic details, color and finish, and coordination with other surfaces in a variety of tile applications. This is a vital role in which you will demonstrate your “people” skills as you interact with our clients, organizational skills in managing complex project requirements, and collaboration skills in working with internal and external team members to coordinate all aspects of the project through a successful completion.

Your Responsibilities:

• Manage project activities from initial design concepts through order fulfillment
• Develop SketchUp models of interiors to demonstrate tile design and application
• Utilize 3D printing resources to create and render production tools, product prototypes, etc.
• Collaborate with homeowners, contractors, architects, and interior designers on project design details
• Work with internal stakeholders such as Marketing and product management, customer support, and operations to facilitate project fulfillment
• Manage and prioritize workflow based on customer need and resource availability
• Address client questions and requests via phone, email and online chat
• Collaborate on new product development with tilemakers around the world
• Assist in the resolution of project changes and order exceptions
• Prepare and present IDCEC-accredited CEU programs via live webinar and on-demand
• Become an authority on Heritage Tile’s increasing portfolio of tile products

We Value:

• An interest in Interior Architecture and an appreciation of aesthetics
• Proficiency with Sketchup and AutoCAD design and rendering tools
• An established practice in technical resourcefulness and problem-solving
• A customer-centric mindset contributing ideas new business opportunities
• Strong project management skills and attention to detail
• Team players to thrive in a collaborative working environment
• Strong interpersonal communication and presentation skills
• Excellent narrative writing and story-telling skills
• Excellent organizational and project planning ability

Heritage Tile offers excellent compensation based on qualifications, experience and potential for advancement. We are a mission-based culture that rewards creative and committed professionals with exceptional opportunities for personal and career growth.

About Heritage Tile

Heritage Tile, LLC is an international producer, marketer and distributor of specialty ceramic tile and stone products, specializing in historically-authentic prewar American subway tile and mosaics as well as cultural traditions in tilework directly sourced from around the world. To learn more about Heritage Tile visit

Now Hiring: Estimator/Project Manager – Heavy Civil Construction

Madison, Wisconsin

We’re seeking a qualified Estimator/Project Manager to win and manage Heavy Civil projects from start to finish. If you’re organized, detail-focused, and have experience estimating and managing contracts, this is the role for you!

What We’re Looking For

Minimum 2 years’ experience in Estimating/Project Management

Heavy Civil Construction background

What’s Offered

Competitive salary based on experience:

$120-170k + bonus

Health, dental & vision insurance (after 90 days)

PTO and paid holidays

401(k) plan with company contributions

COMPANY

Terra Engineering & Construction Corporation is a civil construction company specializing in earth retention, drilling, deep foundations, dams, watercourse and marine work, underground utilities, excavating and grading. Terra also provides engineering/design build services for earth retention and deep foundation structures.

GENERAL DESCRIPTION

Terra Engineering & Construction Corporation, an employee-owned company, has an opportunity for an Assistant Project Manager based out of Madison, WI. This position will provide project management support for all aspects of civil and foundation construction. This position will have some local and regional travel and may at times require being on the jobsite full time.

DUTIES & RESPONSIBLITIES

The specific responsibilities of the Assistant Project Manager include, but are not limited to, the following:

·  Understand the terms and scope of the construction contract.

·  Coordinate subcontractor activities.

·  Track material, production, and project costs.

·  Quality control and adherence to specifications.

·  Corresponding and negotiating with the Owner and Fed/Local Agencies.

·  Maintain project schedule.

·  Attend construction related meetings to support project related functions.

·  Material and Subcontract negotiations and purchasing.

·  Basic estimating, take‐offs, solicit quotes

·  Promote safety – assist with the implementation of all applicable HSE programs, policies and procedures

·  Other duties as needed

QUALIFICATIONS

· Project management experience (2+ years) or a B.S in Construction Management or Civil Engineering with 0+ years of experience. New graduates are encouraged to apply.

·  Ability to handle multiple projects at one time and manage tight deadlines

·  Strong attention to detail

· Exceptional communication skills, both verbal and written, to collaborate with various levels of management

·  Computer software proficient specifically with estimating and job cost tracking software

SALARY RANGE

Terra offers a competitive salary range from $80,000 to $100,000 annual salary.

BENEFITS

Terra offers a competitive benefits package, including:

·        ESOP Ownership

·        401K

·        Health, Dental, Life Insurance

·        Flexible Spending Accounts

·        Long- and Short-Term Disability

·        Paid Holidays, Vacation and Sick Leave

TO APPLY

Send resume to

An Equal Opportunity/Affirmative Action Employer

Location: Waunakee, WI

Type: Full-Time

About the Role:

We are seeking a detail-oriented and proactive Material Planner to ensure a continuous supply of materials in support of our manufacturing schedules. This role manages purchase orders, internal production orders, and inventory to meet company objectives while collaborating with internal teams and external suppliers.

What You’ll Do:

• Supply ship dates for Sales Orders impacted by parts shortages.
• Maintain material master data, safety stock levels, and forecasts for all facilities in the U.S.
• Maintain planning system integrity and optimize parameters relative to material planning data.
• Ensure accurate purchase order (PO) dates are maintained and updated in MRP system.
• Create and release internal production orders to manufacture parts locally.
• Communicate, resolve, and expedite delays in material receipts with relevant departments.
• Order Airfreight components from internal suppliers for material shortages within company guidelines.
• Research, investigate, and resolve purchase order (PO) receipt and shipping discrepancies.
• Interact and collaborate with internal suppliers, manufacturing, sales, engineering, warehousing, logistics, and accounting.
• Prepare inventory and performance reports.

What We’re Looking For:

• Bachelor’s degree in Business, Supply Chain, or related field preferred; APICS certification a plus.
• Minimum 3 years of experience in material planning or related field.
• Strong planning, organizational, and problem-solving skills.
• Proficiency in MS Excel; SAP or other ERP experience preferred.
• Customer service mindset with excellent communication skills.
• Self-motivated, able to work independently, and detail-oriented.

Physical Requirements:

• Ability to sit or stand for prolonged periods and lift up to 50 pounds.

Why Join Us:

• Be part of a high-performing, collaborative team where your contributions directly impact our manufacturing efficiency and customer satisfaction.
• Collaborate across multiple departments, gaining exposure and building a strong foundation for career advancement.
• Work in a dynamic and supportive environment that values continuous improvement, innovation, and professional development.
• Access to training programs to enhance your skills and advance your career.
• Competitive salary, benefits package, and opportunities to be recognized for your contributions.
• Play a key role in keeping our products moving and customers happy, making a real difference every day.

Company Description

Steele Home Remodeling is a Family owned Home Remodeling Company based out of Madison, WI. We specialize in Whole home, Kitchen, Bathroom and Basement Remodeling. We are a progressive, forward thinking, family first company looking for like minded people to join our growing team.

Role Description

This is a full-time on-site role for a Lead Carpenter located in Madison, WI. The Lead Carpenter will be responsible for day-to-day carpentry tasks, using power tools and hand tools, framing, and finish carpentry. This role requires consistent use of high-level carpentry techniques, adherence to safety standards, effective time management, and the ability to handle duties with professionalism and efficiency. The ideal candidate is detail-oriented, proactive, and committed to delivering high-quality results. $30-45/hr depending on experience.

Qualifications

• Carpentry, Framing, and Finish Carpentry skills
• Proficiency with Power Tools and Hand Tools
• Experience in construction and remodeling
• Attention to detail and problem-solving abilities
• Ability to read blueprints and measurements accurately
• Excellent communication and teamwork skills
• Knowledge of safety procedures and regulations
• Previous leadership experience is a plus
• Required 3 years industry experience
• Ability to fully remodel bathrooms, kitchens, additions, decks, loft spaces, etc.

Mission 

Does your cubicle feel more like an isolation chamber than a collaborative space? A career at Quasius Construction could be just the thing you need. 

At Quasius Construction, we’ve spent over 130 years honing our craft, cultivating our culture, and championing our community. Based on our five core values and more than a century of expertise, an honest, human approach has always been the driving force in everything we do. Family focused, we work together to build lasting relationships and a genuine feeling of togetherness amidst our team, producing time-tested, turnkey spaces and solutions.  

Joining us isn’t just landing a new job, it’s becoming a valued member of a family whose focus is on building, supporting, and giving back. 

Your Role 

As a Project Manager at Quasius Construction, you'll coordinate all phases of our construction projects, taking charge of planning, scheduling, resource allocation, accounting, and control, providing direction and ensuring compliance to keep operations on point for a Quasius-quality delivery every time. 

Job Requirements and Responsibilities:  

• Provide holistic management of projects, including contract administration, technical assistance, and supporting field operations.  
• Manage project subcontracts and material supply agreements, including negotiating terms and conditions, procurement, and delivery schedules. 
• Guide project execution in accordance with budget, schedule, and quality standards. 
• Prepare and present regular progress reports to the executive team, briefing leadership on budget, safety, and schedule updates.  
• Develop and maintain meaningful, productive relationships with subcontractors, architects, and clients. 
• Ensure timely project closeout by spearheading efforts in compiling closing documentation and completing a punch list of deliverables. 

Project Manager Qualifications/Skills 

• Ability to confidently apply fundamentals of the means and methods of construction management to projects.  
• Proficiency in MS Office, project management and accounting software such as Procore or Computer Ease, and scheduling software. 
• Strong communication and problem-solving skills. 
• Diligent attention to detail and astute management of budgets and schedules.  
• Thorough understanding of a project's processes and how each phase supports its completion. 
• Capacity to manage budgets, maximize profitability, and generate new and future business through sincere relationship-building. 

Education, Experience, and Licensing Requirements 

• Bachelor’s Degree or significant work experience for a general contracting firm required. 

We recognize the fundamental truth that we are only as good as the people we hire. If you strive for excellence and thrive in a fast-paced, fun and collaborative environment, you’ll be in good company.  

• Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations. We promote excellence through diversity and encourage all qualified individuals to apply. 

Assistant Property Manager

Location: Madison, Wisconsin

Employment Type: Full-Time

Compensation: $23–$27 per hour

We are recruiting on behalf of a respected property management organization seeking an Assistant Property Manager to support operations at a Section 42 / multifamily community in Madison, WI.

This is a great opportunity for someone interested in property management, leasing, or housing operations. Experience with Section 42 (LIHTC) affordable housing is a plus but not required. The team is open to training someone who brings strong organization, customer service skills, and a willingness to learn.

Position Overview

The Assistant Property Manager works closely with the Property Manager to support the daily operations of the community. This role assists with leasing activity, resident relations, administrative management, and compliance coordination while helping maintain a well-run, resident-focused property.

Key Responsibilities

• Leasing Support: Assist with leasing activities including touring prospective residents, processing applications, preparing leases, and supporting occupancy goals.

• Resident Relations: Provide excellent customer service by responding to resident inquiries, assisting with concerns, and helping maintain a positive community environment.

• Compliance Support: Assist with documentation and file management related to Section 42 (LIHTC) affordable housing guidelines. Training will be provided.

• Administrative Management: Maintain organized resident files, lease documentation, and property records while ensuring compliance with company policies.

• Rent Collection & Financial Support: Assist with rent collection, payment processing, and tracking balances.

• Operational Coordination: Work closely with the property manager and maintenance team to ensure work orders and property needs are addressed efficiently.

Qualifications

• Previous property management, leasing, administrative, or customer service experience preferred but not required

• Section 42 / LIHTC experience is a plus

• Strong organizational and communication skills

• Ability to multitask and stay organized in a fast-paced environment

• Strong attention to detail, particularly when handling documentation and resident files

• Proficiency with Microsoft Office and general office systems

What We’re Looking For

• A motivated and dependable team member who enjoys working with people

• Strong attention to detail and organizational skills

• Someone eager to grow in property management and affordable housing

• A professional and friendly approach with residents and prospective tenants

Property Manager

$60,000-$67,500

Location: Madison, WI

A well-established, mission-driven property management organization in Madison is seeking an experienced Property Manager to oversee daily operations at a multi-family residential community. This role is ideal for someone who enjoys being hands-on, building strong resident relationships, and maintaining high standards across all aspects of property operations.

If you’re passionate about providing quality housing, supporting inclusive communities, and delivering excellent resident service, this could be a great next step in your property management career.

Key Responsibilities:

• Oversee day-to-day operations of a multi-family residential property
• Supervise on-site staff and coordinate maintenance and vendor services
• Manage leasing activities and marketing efforts to maintain strong occupancy
• Facilitate move-ins, move-outs, and ongoing resident engagement
• Address resident concerns professionally and in a timely manner
• Process rent payments and maintain accurate financial and administrative records
• Ensure compliance with affordable housing regulations and internal policies
• Complete required reporting and site-level administrative tasks

Qualifications:

• Minimum of 3 years of property management experience
• High school diploma or equivalent required
• Strong customer service, communication, and interpersonal skills
• Ability to multitask, prioritize, and work independently
• Sound judgment and problem-solving abilities
• Proficiency in Microsoft Office; experience with property management software preferred
• Comfortable collaborating with leadership while managing on-site responsibilities
• Valid driver’s license and ability to travel locally (up to 15%)
• Commitment to fostering inclusive, respectful residential communities